Bringing Material into a CCI Feature Instance
Bringing material into a CCI feature instance is the first step in the process of integrating the material into another feature, such as Coursework or Resources. You might also want to bring material into a CCI feature instance so that other users can browse it from within the CCI instance.
The primary way of bringing material into the CCI feature instance is to upload the course cartridge from outside the portal (from a folder on your desktop, for example). When you do this, you have the option of saving the course cartridge to your File Cabinet. If you do this, then later you can load the cartridge directly from the File Cabinet.
This section describes both loading processes—loading from outside the portal and loading from the File Cabinet.
Note also that an instance of the CCI feature can only hold the contents of one course cartridge at a time. So, if you have added one cartridge to the feature and want to add another, you must remove the first before trying to work with the second.
Understanding the Administrative Screen
For certain procedures, you display a screen titled Admin All Content. This screen shows all items that exist in the cartridge and lets you work with them.
The system uses the following series of icons to identify each type of item. This might be useful to you for when you are integrating items into other features, or when you are managing how these items display. The icons are defined in the following table.
Icon | Item Type |
|---|---|
| Announcements |
| Coursework |
| Forums |
| Learning Tools |
| Resources |
If you forget what any particular icon represents, you can run your cursor over it, and the system will display a pop-up hint.
The primary way of bringing material into the CCI feature instance is to upload the course cartridge file from your own computer or from elsewhere on your network.
Log in to the portal and navigate to the appropriate CCI feature instance.
Do one of the following:
If the feature instance already contains material from a course cartridge, you will need to remove the material before proceeding. For details on how to do this, see Remove Content from a CCI Feature Instance, then proceed to step 3.
If the feature instance does not currently contain any content, the instance will display a pop-up window stating this. In this case, skip ahead to step 3.
In the CCI feature, click Browse... or Choose File. (The button label varies based on your browser.)
Your browser opens a pop-up window that lets you navigate to the appropriate file.
Select the correct file and close the pop-up window by clicking Open.
The pop-up window closes. The system updates the screen with the file name you chose.
If desired, select the checkbox labeled Save this cartridge to your File Cabinet. Doing this means that in the future you can load the material directly from your File Cabinet, and you can use the File Cabinet to view basic details about the cartridge.
Click Upload.
If this cartridge is password-protected, the system displays a pop-up window asking for an authorization code. In this case, enter the appropriate password and click OK. Note that the pop-up window will not hide or obscure your password as you type it.
The feature instance displays a pop-up window stating that it is loading the course cartridge. Do not use the portal while this process is taking place.
When the process is complete, the feature instance displays the material you’ve uploaded.
At this point, you can do either of the following:
Transfer the course cartridge material to other features, as described in Integrate Content into Another Feature.
Restrict certain items from being viewable in this instance of the CCI feature, see Manage the Display of Items in the Feature. By default, the content is viewable by anyone who has access to the page hosting the CCI feature instance.
If you have previously saved a course cartridge to the File Cabinet (described in Bringing Material into a CCI Feature Instance) and you want to load it again into the CCI feature, use the steps below.
Log in to the portal and navigate to the appropriate CCI feature instance.
Do one of the following:
If the feature instance already contains material from a course cartridge, you will need to remove the material before proceeding. For details, see Remove Content from a CCI Feature Instance, then proceed to step 3.
If the feature instance does not currently contain any content, the instance will display a pop-up window stating that. In this case, skip ahead to step 3.
In the Load from File Cabinet area of the screen, use the drop-down list to select the file you want to upload.
Click Load.
The feature instance displays a pop-up window stating that it is loading the course cartridge. Do not use the portal while this process is taking place.
When the process is complete, the feature instance displays the material you’ve loaded.
At this point, you can do either of the following:
Transfer the course cartridge material to other features, as described in Integrate Content into Another Feature.
Restrict certain items from being viewable in this instance of the CCI feature, see Manage the Display of Items in the Feature. By default, the content is viewable by anyone who has access to the page hosting the CCI feature instance.
Once you have loaded a cartridge, as described in Bringing Material into a CCI Feature Instance, you can integrate it into another feature instance within your course context or another location.
To integrate content into another feature instance:
Log in to the portal and navigate to the appropriate CCI feature instance.
Click the Manage Content link.
The system displays the Admin All Content screen, which lists all of the individual items that you can integrate into other features.
(For help understanding the icons, see Bringing Material into a CCI Feature Instance, or just run your cursor over the icon to display a hint.)
If any of the individual items are password-protected, they are labeled *protected*.
Select the items that you want to integrate into a feature. You are allowed to transfer items to only one feature instance at a time (don’t select items that are supposed to go to different places).
In the Integrate Content Into: area of the screen, make the following selections:
Use the Page drop-down list to choose the page you want to import to. Generally, you will see the following choices:
Each page in the current course context. Choices are shown in the following format:
Department \ Course \ Course Section: Page.
Each page in your My Pages context. For example: My Pages: File Cabinet.
If the CCI feature instance happens to be located outside of your course context, you will see different destinations.
Use the Feature drop-down list to choose the feature instance you want to integrate content into.
If you are integrating into an instance of the Resources feature, the system displays a Header or Folder drop-down list. This list describes the sets or categories that exist in the feature instance you chose. Choose the area that the content belongs in. If you select [New Header], you’ll create a new set or category to put the item into.
If you are integrating the content into a feature in your File Cabinet page, you will see choices labeled {root} and [new folder]. If you select {root}, the item will go to the top level of items in the File Cabinet tab you selected. If you select [new folder], you’ll create a new folder to put the item into.
If you want to integrate into a Learning Tools feature instance, note that it must not be currently hosting tool—the Learning Tools feature must be empty. If the feature is not empty, it will not show up in the drop-down list.
After you select an empty Learning Tools feature, the system adds a Tool drop-down list to the screen. In this list, choose New tool.
If you need help working with the Learning Tools feature, note that the Jenzabar support site (https://www.myjenzabar.net/ics/) hosts a recorded demo on how to use the feature. If you do not have access to MyJenzabar, talk to your system administrator about getting access to this demo.)
Note
Password-protected items cannot be integrated into the File Cabinet.
Click Process.
If you selected [new header] or [new folder], the system displays a pop-up window asking you to name the new set or category. Enter the name and click Create.
If you are integrating content into the Coursework feature, the system displays a pop-up window asking you to select a Type and Unit that describe the item. Make these selections and click OK.
The system displays a status bar as it processes your request. When the process is complete, the system displays a pop-up window that says Deselect selected items?
Do one of the following:
If you want to keep the items selected so that you can integrate them into another feature instance, click No.
If you are done working with the items you selected, click Yes.
The system again displays the CCI feature instance.
Navigate to the feature instance to which you just integrated content and make sure that it displays as you intended.
Once you have uploaded material into the CCI feature, as described in Bringing Material into a CCI Feature Instance, the material is available for browsing to anyone who has permission to display the page.
Assuming you are not ready to remove the content, you might want to hide items, as described in the procedure below. This procedure also explains how to display an item you previously marked as hidden, and how to rename an item.
As an alternative to hiding specific items, you may want to review the permissions for the page and restrict access to it. You can also simply remove the content, as described in Remove Content from a CCI Feature Instance.
Note that the browse view of the CCI feature allows users to display password-protected items without entering a password—so these items might be ones that you want to hide, depending on which roles have the ability to display the page.
To manage the display of items in the CCI feature instance:
Log in to the portal, and display the appropriate CCI feature instance.
Click the Manage Content link.
The system displays the Admin All Content screen, which lists all of the individual items that are part of the course cartridge. For help understanding the icons on the screen, see Bringing Material into a CCI Feature Instance, or just run your cursor over the icon to display a pop-up hint.
If you want to rename any item, complete the following steps:
Click the name of the item.
The system displays a pop-up menu with four choices.
Select Retitle.
The system makes the title modifiable, and updates the screen to include Save, Cancel, and Reset buttons.
Modify the name as necessary and click Save.
If you want to hide any item, complete the following steps:
Click the name of the item.
The system displays a pop-up menu with four choices.
Select Hide/Show.
The system updates the screen, labeling it as *hidden*.
If you want to display an item that you previous marked as hidden:
Click the name of the item.
The system displays a pop-up menu with four choices.
Select Hide/Show.
The system updates the screen, and the item is no longer labeled *hidden*.
Navigate back to the main view of the feature instance to make sure it now displays as you intended.
An instance of the CCI feature can hold material from only one course cartridge at a time. If you want to remove content from an instance of the CCI feature, use the procedure below.
Navigate to the CCI feature instance and click the Manage Content link.
The system displays the Course Cartridge Import - Admin screen.
Click the Remove Cartridge link, which is at the bottom right corner of the screen.
The system displays a pop-up window stating that removing the cartridge cannot be undone.
Click OK.
The system again displays the main screen of the feature instance, this time with a pop-up window stating that it contains no content.