Roster
By default, your course context includes a Roster feature, which includes a list of everyone associated with the course section. This chapter describes how to work with this feature.
Key Concepts
This section offers an overview of the Roster feature.
Feature Basics
The Roster feature, which is actually an instance of the Group Directory feature, is a list of all members of a course, including both students and faculty. From this list you can email course members and view more information about them.
Default Location
The default layout for course contexts includes a Roster feature instance on the Roster page, which is accessible from the left sidebar.
While using the Roster feature, you can adjust your own personal view of the feature by making faculty members’ names highlighted.
Navigate to the Roster feature and click the wrench icon.
Click the wrench icon in the upper-right corner of the page.
The admin bar displays.
Click the Preferences link in the admin bar.
The system displays the Preferences screen.
Select the checkbox labeled Highlight Faculty/Leaders.
Click Save Changes.
The system now highlights faculty members (within your personal view).
Use the procedure below to send an email to some or all members of a course section on a roster.
Note that email will be delivered only to those faculty members and students who have entered valid email addresses in the My profile and settings feature.
Note
You can also send email to students from the printable roster for the course section, which is described in Display and Print a Course Roster.
Navigate to the Roster feature.
Do any of the following:
To send an email to everyone in the course section:
Ensure that Everyone is selected in the drop-down list on the left of the Email button.
Click Email.
To send an email to all of the course section members who belong to a particular role:
Select the appropriate role in the drop-down list on the left of the Email button.
Click Email.
To send an email to one or more selected members:
Select Selected in the drop-down list on the left of the Email button.
Using the checkboxes next to people’s names, select the recipients for your email.
Click Email.
The system opens an email form.
Fill out the form as appropriate. Note that you have option of uploading an attachment that is smaller than 2MB.
Click Send.
A success message is displayed at the top of the Roster page.
Note
If recipients have missing or invalid email addresses, a red warning message states this at the top of the email screen and indicates these addresses in the Recipients field with a red asterisk and font. The email will not be sent to them.
While using the Roster feature, you can copy or download the course section roster information. Prior to clicking the Copy or Download buttons at the top of the page, use the drop-down list on the left of the buttons to select which members' information you want to copy or download. Options are Everyone, Selected, Faculty, or Students. If Selected is chosen, click the checkbox on the left of each member on the roster whose information you want to copy or download.
Clicking Copy copies the valid email addresses for the member option you chose to your clipboard, and a success message temporarily displays above the button. You can then copy the valid email addresses to another application, such as MS Word. Clicking Download copies the valid email addresses for the member option you chose to an Excel file in your Downloads folder.
If you need a printable version of the students enrolled in a course section, you can display and print the course roster.
Navigate to the Roster feature.
Click Print-friendly view.
The system displays a printable list of all the students in the course along with their user photos (if they've been uploaded).
To make changes to the view, you can click the Hide user photos or View first name first checkboxes at the top of the page.
To print the roster list, click the Printer icon on the top right.
Note
You can also send an email to a course member by clicking the "i" icon on the right of the member's name in the Print-friendly view or regular view. A Contact information pop-up window displays a school email address (or another email address) if entered previously by the member. Click the desired email address and an email form displays, which can be filled out and sent.