Working with the File Cabinet
If you want to save assignments and reuse them in future course sections, you can do so using the File Cabinet. You can also save course cartridges, readings, and resources.
Key Concepts
Your File Cabinet is a feature located within your My Pages context (on a page also called File Cabinet). Only you have access to your File Cabinet.
You can use your File Cabinet to store any of the following:
Course Cartridges
Coursework
Readings
Resources
Because the File Cabinet is integrated tightly with many other features, sometimes you interact with the File Cabinet from other locations. This chapter covers the process of organizing items within the File Cabinet and using the File Cabinet to create items. For details on other sections in this guide that deal with the File Cabinet, see the sections below.
There are a few ways to save items to the File Cabinet.
Saving from Another Feature
If you prefer to save items to the File Cabinet from within other features, note that those processes are covered elsewhere in this guide. For details see the sections listed in the following table.
Type of item | Corresponding section |
|---|---|
Course Cartridges | Upload a Cartridge from Outside the Portal |
Coursework | Save an Assignment to the File Cabinet |
Readings | Save Readings to Your File Cabinet |
Resources | Save Resources to Your File Cabinet |
Saving Items from a Course Cartridge
If desired, you can also move individual items such as resources and assignments from within a course cartridge to the File Cabinet. You do this by loading a course cartridge into the CCI feature instance, then using the steps described in Integrate Content into Another Feature.
In some cases, you can use the File Cabinet to create items. This process is described in the following sections:
You cannot create coursework or upload course cartridges from within the File Cabinet.
The primary function of the File Cabinet is to save items so that you can reuse them later. To get an item from the File Cabinet into a new course context, navigate to the feature instance where you want to use the item and import from there. For details, see the sections listed in the following table.
Type of item | Corresponding section |
|---|---|
Course Cartridges | Load a Cartridge from the File Cabinet |
Coursework | Importing an Assignment from the File Cabinet Import Questions from the File Cabinet Import Sections from the File Cabinet |
Readings | Import Readings from the File Cabinet |
Resources | Import Resources from the File Cabinet |
Navigate to the File Cabinet
You may want to display the File Cabinet for any of the following reasons:
To browse the items stored there.
To organize saved items into folders. You might do this if you have saved a particularly large number of items.
To delete any items that you have saved, including individual questions or sections from online assignments.
If you want to create and save any of the following:
A new reading.
A new resource.
To rename items that are stored there.
Note
You should not use your browser’s Back button within the File Cabinet. To navigate within this feature, either use the "Up one level" link or the breadcrumbs at the top of the screen.
To navigate to the File Cabinet:
Do one of the following:
Start by navigating to your My Pages context:
Click the My Pages tab.
In the left pane, click the File Cabinet page.
Start from the sidebar:
From anywhere in the portal, expand the My Pages link in the sidebar.
Click the File Cabinet link.
The system displays the File Cabinet feature, with the Coursework tab displayed by default.
If appropriate, see any of the following sections for further guidance on what you can do from this point:
After upgrading from any older version of JICS prior to 2024.1 to the 2024.1 version, bookmarks and handouts no longer display in the File Cabinet and are replaced by resources under the Resources tab. Folders will also be migrated to the Resources tab of the File Cabinet, and all bookmarks and handouts within the folders will be migrated to become resources. All migrated resources will have a status of Required.
For eLearning and e-Racer users, the Add resource and Edit resource screens display a Save to File Cabinet checkbox near the bottom of the screens. Selecting this checkbox and clicking a Save button will save the new or edited resource in the File Cabinet.
Any folders with the same name in both the Bookmarks and Handouts tabs will be merged, and bookmarks and handouts from both tabs will become resources in the Resources folders.
On the File Cabinet screen, a Resources tab replaces the previous tabs for Bookmarks and Handouts. Clicking the Resources tab displays a main screen that shows existing resources in the user's File Cabinet, the date they were added, and options to:
Edit any resources or add a new resource directly to the File Cabinet (or into a folder).
Delete any resources.
Create a new folder (specific to File Cabinet) in which to store resources.
Move resources into a specific folder (if there is at least one folder).
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Clicking the Add a Resource to File Cabinet link at the bottom of the Resources tab displays the Add resource screen, which has the following required (indicated by a red asterisk on the screen) and optional fields:
Name (required)
Source (required; needs a file or URL link)
Status (required field; options on the drop-down list are Required [default], Optional, Suggested, and Extra credit)
Description (optional)
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Clicking Save saves the resource in the Resources tab and closes that tab. The Coursework tab appears. To view the added resource, click the Resources tab.
Clicking the Add set drop-down arrow at the top of the main Resources screen shows a drop-down list.
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Clicking the Import from file cabinet option on this drop-down list displays an Import resources screen showing all the resources in your File Cabinet (including folders). An imported folder will become a set in Resources.
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You can select any resources or folders (by clicking the adjacent checkbox) and click Import selected to copy those resources or folders (and all resources in the selected folders) into the Resources portlet of the File Cabinet.