This section describes how to use certain features and controls that occur in several places throughout the portal.
The people chooser is a tool that allows you to select users in various places in the portal. For example, the people chooser will display when you decide to push an assignment to the File Cabinets of individual faculty members, allowing you to select the faculty who will receive the assignment.
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The list on the left displays all users available for selection, while the list on the right shows all users currently selected.
Following are some tips on using the people chooser:
To select a person, simply click the person’s name in the list on the left. The person will move to the list of selected people on the right.
To deselect a person, click the person’s name in the list on the right.
To filter the list of people on the left, type a name in the Filter by field. You may enter a first or last name.
You may also filter the list of people on the left by selecting a user type from the drop-down list to the right of the Filter by field.
You can use the Prev and More links to navigate through the list of names on the left.
To remove all selected people from the list on the right, click Remove All.
After you have completed your selections, click Save to save your changes and close the people chooser.
This section describes those guidelines for entering scores that are uniform throughout the Coursework and Gradebook features.
In some cases, you have the option of entering scores using the following icons:
 | Full credit—Clicking this gives the student the maximum point value defined for the question. |
 | Partial credit, or a better-than-perfect score—Clicking this icon lets you enter any number of points that you think is appropriate. |
 | No credit—Clicking this gives the student zero points. |
When you select partial credit, the system displays the Partial Grade pop-up window.
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Enter the number of points in the Enter Grade field and click Save to save your entry.
In various places—including the Partial Grade pop-up and other screens—you have the ability to enter a grade into a text field. In these situations, you can enter any of the following:
A point value, such as 10.
A percentage, such as 50%.
A letter grade, such as A.
If you want to give full credit, the equal sign.
If you are entering a number, note that you can enter up to two decimal places.
If you enter a percentage or a letter grade, note that the system also generates a corresponding point value, and the point value will be the main value used to track the score. This is significant because if you enter an A, and you later increase the point value for whatever it is you have graded (the assignment or the question, for example), the student may no longer have an A. So just be aware that changing the point value after you have begun entering scores can bring about complications, regardless of how you entered the scores.
This section explains guidelines for leaving personalized feedback for a particular student by typing in comments that will display on screen, or by uploading a file. You can do this in either of the following places:
In the Coursework feature—on the Student Assignment Details screen for any assignment.
In the Gradebook feature—on the student’s grade sheet.
The student will see your feedback the next time they navigate to the screen where the feedback was created.
This differs slightly from the steps for entering feedback on a particular question on an online test. That process is described in the Working with Question-Specific Feedback subsection (in the Grading Assignments section in Coursework).
The system sends email notifications to users when feedback is created for them.
Email notifications are sent to the preferred email addresses for both faculty and students, although faculty can turn off notices to themselves that are triggered by activity in the Coursework feature (for details, refer to the Activate or Deactivate Your Email Notifications section). You cannot turn off feedback notifications that are triggered by Gradebook, and notifications cannot be turned off for students.
If SMS messages and desktop notifications are enabled, the system will also send them to users when the emails are sent. In general, each email sent will describe who left feedback and where the feedback was left.
The sender’s email address will be the email address of the person who left feedback or made a comment, if that person has a valid address. Otherwise, the system will use your site’s standard administrative do-not-reply email address.
The subject line will show the name of the person who made the comment. If the activity took place on an assignment, the name of the assignment is also included. If the activity took place on a grade sheet, the name of the course section is included.
The body text of the email will include the following:
The name of the course.
A link to the appropriate Student Assignment Details screen or the grade sheet.
One of the following:
If the email was activated because a comment was left, the text of the comment.
If the email was activated because a file was posted, boilerplate language explaining that a file was added.
Navigate to the appropriate screen.
Click Add a feedback comment.
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A pop-up editor displays.
Enter your comments.
Click Save.
The system saves your comments, and the student will see these when he or she next navigates to this screen. Your name and the time you left the comments will be displayed as well.
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Other users authorized to view the Student Assignment Details screen will be able to see your comment but will not be able to modify them. (This differs from comments left in regard to a specific question on a test, which another authorized user—if one exists—could modify.)
If desired, you can upload a file for the student that contains your feedback or other details that you want the student to review. The student will be able to download this file from the same screen where you upload it.
Navigate to the appropriate screen.
Click Add a feedback file.
The system displays a pop-up.
Click the Browse button and follow the prompts in your browser to select a file.
If desired, enter a name in the Label column. If you do not enter a label, then the name of the file will be used as a label in the Student Assignment Details screen.
Click Save.
The system adds the file to the Student Assignment Details screen. The student will see the file when he or she next navigates to the Student Assignment Details screen for this assignment.
Your name and the time you uploaded the file will be displayed as well.
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After you add feedback, you may want to do any of the following:
Edit or delete the comments that are displayed on screen.
Delete a feedback file.
You cannot edit a feedback file—if you need to change anything about a feedback file, you should delete the attachment and start over.
Navigate to the appropriate screen.
Do one of the following:
To delete either an on-screen comment or a file, click Delete.
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The system will display a pop-up window asking if you are sure you want to delete the item. Click OK.
To modify a comment, click the pencil icon to display a text editor with your comments. Make whatever changes are appropriate and click Save.
In various places throughout eLearning, a text editor will display to allow you to enter text and insert images. For example, when you are using the Test Builder to create an online test, the following text editor allows you to create short-answer test questions.
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In addition to text-editing capabilities, this editor also provides the ability to insert images, audio, video, and other files, as well as hyperlinks to content external to eLearning.
The following table explains the options you see in the text editor.
Button | Description |
|---|---|
| Font Family—Change the font by clicking this button and selecting one from the drop-down menu. |
| Font Sizes—Change the font size clicking this button and selecting one from the drop-down menu. |
| Bold—Click to make text bold. Click again to remove bold formatting. |
| Italic—Click to italicize text. Click again to remove italic formatting. |
| Underline—Click to underline text. Click again to remove underlining. |
| Text color—Click to select a text color. |
| Background color—Click to select a background color. |
| Clear formatting—Click to remove all text formatting. |
| Accessibility checker—Click to check accessibility. |
| Align left—Click to align text to the left. |
| Align center—Click to align text in the center. |
| Align right—Click to align text to the right. |
| Justify—Click to justify text so that the left and right sides of the paragraph are flush with the margins. |
| Bullet list—Click the list icon to create a bulleted list. Click the down arrow to select a bullet style. |
| Numbered list—Click the list icon to create a numbered list. Click the down arrow to select a number style. |
| Insert/edit link—Click to insert or edit a hyperlink. For more information, see Insert a Hyperlink and Edit a Hyperlink. |
| Remove link—Click to remove a hyperlink. For more information, see Remove a Hyperlink from the Text Editor. |
| Insert/edit image—Click to insert or edit an image using the MoxieManager window. For more information, see Insert an Image into the Text Editor. |
| Insert file—Click to insert a file using the MoxieManager window. For more information, refer to Insert a File into the Text Editor. |
| Special character—Click to insert a special character. |
| Emoticons—Click to insert an emoticon. |
| Source code—Click to edit the HTML source code for the text and other elements of the text editor. |
| Print—Click to print the contents of the text editor. |
| Record video—Click to record video and insert it into the text editor. |
| Record audio—Click to record audio and insert it into the text editor. |
You can insert images and other files into the text editor via drag-and-drop functionality or eLearning’s integration with MoxieManager.
MoxieManager (www.moxiemanager.com) is a third-party application that allows users to manage images, documents and other files for use within the JICS portal and eLearning.
Centralized file management—Organize your files in MoxieManager and access them from within JICS and eLearning.
Image editing—Crop, resize, and make other changes to images from within the MoxieManager window.
Cloud files—Download files to your system from file storage solutions, such as Dropbox.
Zip/Unzip—Zip and unzip files for use within the portal.
The MoxieManager window will appear when you choose to insert an image or upload a file from within a text editor. For example, if you choose to add a resource in the Resources feature, the MoxieManager window will appear when you click Choose File, allowing you to select a file from your MoxieManager library to upload to the portal.
Within each course in eLearning, MoxieManager provides a shared folder for faculty who are associated with the course. The name of the shared folder is the same as the name of the course as it appears in the sidebar under My Courses.
All active faculty for the course will be able to upload files to this folder for sharing with each other.
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You can insert an image into the text editor in two ways. The first way is to drag an image file and drop it directly into the text editor. The second way is to click the Insert/edit image button in the text editor.
You can easily insert an image file into the text editor by dragging and dropping it as shown in the steps below. However, you are not able to perform certain tasks using this method, such as showing a caption.
Locate the image file you want.
With the rich-text editor open, drag and drop the image file directly into the text editor's blank space.
The image displays inside the text editor.
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If you want to resize the image, click it.
A blue box displays around the image.
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Click a corner of the box and drag it to resize the image according to your desired dimensions.
Click Save in the text editor.
The image is saved.
You can click the Insert/edit image button in the text editor to insert or edit an image. Inserting an image this way enables you to perform certain tasks, such as entering an alternative description or showing a caption.
From the rich-text editor, click the Insert/edit image button.
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The Insert/Edit Image pop-up window displays in General mode.
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Do one of the following:
To use the Source icon to insert an image, go to step 3.
To use the Upload link to insert an image, go to step 10.
Click the Source icon 
on the right of the Source field.
The MoxieManager window displays.
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Using the left sidebar, navigate to the folder that contains the image you would like to insert.
Select the image you wish to insert.
The MoxieManager window closes, and the Insert/edit image pop-up window redisplays with the Source field showing the source location and dimensions of the selected image.
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In the Alternative description field, enter a description if desired.
If necessary, change the dimensions of the image by editing the values in the Width and Height fields.
Click Save.
The image is inserted into the text editor.
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Click Save in the text editor.
The image is saved.
On the Insert/Edit Image pop-up window, click the Upload link on the left.
Two options to either drop an image or browse for an image display on the window.
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Do one of the following:
To drop an image, click and drag the image file into the dotted-line box.
The Insert/edit image pop-up window redisplays with the Source field showing the source location and dimensions of the selected image.
To browse for an image, click the Browse for an image button.
Find the image file you want.
Double-click the image file.
The Insert/edit image pop-up window redisplays with the Source field showing the source location and dimensions of the selected image.
When you drag an image into the text editor, you need to wait a few seconds for the upload process to complete prior to clicking the Save button. If you don't wait for the upload process to complete, the image will NOT be uploaded because it hasn't been fully processed. This is expected behavior and not a bug.
An "Image uploading ..." message displays in the text editor when an image file has been dragged into it, and you need to wait until the message disappears before clicking Save.
Click Save.
The image is inserted into the text editor.
Click Save in the text editor.
The image is saved.
From the rich-text editor, click the Insert file button.
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The MoxieManager window displays.
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Using the left sidebar, navigate to the folder that contains the file you would like to insert.
Select the file you wish to insert.
The MoxieManager window closes, and a link to the selected file now appears in the text editor.
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When you have completed your edits in the text editor, click Save.
From the MoxieManager window, select the folder to which you wish to upload an image.
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Click Upload.
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The system displays a dialog that allows you to select images to upload from your local machine.
Select one or more images and click Open.
The system uploads the images to MoxieManager, and the window refreshes to display the new images.
The following subsections explain how to insert, edit and remove hyperlinks in the text editor.
From the text editor, select the text to which you want to add the hyperlink. If you have not yet added the text to the editor, you can skip this step, as you will be able to enter the display text in step
From the rich-text editor, click the Insert/Edit Link button.
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The Insert/Edit Link pop-up window displays.
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In the URL field, enter the URL to which you wish to link. Alternatively, you can click the folder icon to use the MoxieManager window to select an image or other file.
In the Text to display field, enter the text that you want to display for the link. If you selected the display text in step 1, this field will already be filled out.
In the Title field, enter the text that you want to display whenever the user hovers the pointer over the link.
If you would like for the linked page or file to display in a new window, click the Target field and select New window. Otherwise, the page or file will display in the same window as eLearning when the user clicks the link.
Click OK.
The link is inserted into the text editor.
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From the rich-text editor, position the cursor within the text that contains the hyperlink.
Click the Insert/Edit Link button.
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The Insert/Edit Link pop-up window displays.
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Make changes to the link as you see fit.
Click OK.
From the rich-text editor, position the cursor within the text that contains the hyperlink.
Click Remove Link.
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The link is removed (the blue text color for the link no longer displays).
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The text editor allows you to record video and audio using your camera and microphone and insert it into the editor.
Click Record Audio.
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The Audio Recording pop-up window displays.
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You may have to grant your browser permission to access your microphone after clicking Insert Audio.
Click Start Recording.
After a brief pause, recording begins.
When you are finished recording, click Stop Recording.
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To preview the recording, click the Play button 
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If you are happy with the recording, click Insert.
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The audio recording is inserted into the text editor. The recording displays "0:00" (not the length of the recording) because it hasn't been played.
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Click Save.
Click Record Video.
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The Video Recording pop-up window displays.
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You may have to grant your browser permission to access your camera after clicking Insert Video.
Click Start Recording.
After a brief pause, recording begins.
When you are finished recording, click Stop Recording.
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To preview the recording, click the Play button .
If you are happy with the recording, click Insert.
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The video recording is inserted into the text editor. The recording displays "0:00" (not the length of the recording) because it hasn't been played.
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Click Save.
