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Forms Item: Hidden

Important

Information and features vary according to the roles to which you belong and the permissions associated with those roles. For more information, contact your module manager or your campus support team.

A Hidden item type stores information that is not displayed to form completers but can be used by rules, lookups, workflows, and form processing. It can be used to provider other form designers with instructions.

Settings

How To

Add a Hidden Field to a Form

  1. Access the Connect hub, Forms module, Manage Forms page.

  2. Find the form you're updating and from the Actions menu, select Edit form.

  3. From the Build step, select the tab you want to add the hidden item.

  4. Click Add Item. The New Item pop-up window appears.

  5. Enter a Unique ID for the hidden field.

  6. From the Type drop-down list, select Hidden.

  7. Select the appropriate label display option:

    • Display on the form appears visually on the form. If you do not show the item on the form, you must select Screen reader only to ensure screen readers can provide needed information.

    • Screen reader only is hidden visually but available to assistive technologies for accessibility.

  8. In the Text field, enter and format the label you want to use to describe the hidden field.

    Tip

    This is typically brief (e.g., Nickname), but can include leverage basic HTML formatting such as <bold>, <center>, <italics>, and hyperlinks <ahref>; when additional context is needed

  9. If you are grouping fields, enter the group name in the Group field.

    Items/fields with the same group name can be acted on simultaneously through other configurations. For example, multiple questions grouped under 'Faculty' can be shown, hidden, or validated together.

    Note

    Each item being included in the group must have the same group name in this field.

  10. Click the Settings tab.

    1. The item is automatically added to the left of the form page. Use the Alignment options to move the item to the center or right.

    2. If you want to make an item only visible in the report view, select the Show Only in Report checkbox.

    3. Select Mobile, Tablet and/or Desktop to determine what platforms the item/field is visible on.

      If an item is required, all display on options are selected and cannot be updated.

    4. Enter a Default Value if you want specific information or a data shown to form completers when they first access the item/field. Form completers can update the value as needed.

      Tip

      This field can be used as hint text. Instructions such as "Select your intended major." can be entered and shown in a drop-down item.

  11. To associate actions with the item/field, click the Rules tab.

    1. Click Add.

    2. In the first drop-down, select the If answer value is condition.

      Note

      Rules must always have an If answer value is condition in the first statement of the sequence. This tells J1 Web Forms to execute the action if the user's answer matches the answer value you specify.

    3. In the field to the right of the drop-down, enter the answer value that will trigger the rule to execute. To execute the action when any answer is entered, or when a button is selected, enter * in the answer value field.

    4. In the second drop-down, select the action you want to occur when the condition is met.

    5. If needed, click Add to add another rule.

      • Else if answer value is tells J1 Web Forms to execute the action if the answer value matches the new answer value you specify when the "If" condition fails.

      • Else  tells J1 Web Forms to execute the action if no previous conditions were met.

      • And  tells J1 Web Forms to execute the action in addition to any other action that is set to execute in the previous rule condition.

  12. To use this form item as a to automatically complete other fields on the form, click the Look Up tab.

    1. From the Look Up Data Source drop-down, select the data set to use. The table columns associated with the data set appear with corresponding drop-downs.

      Note

      The Look Up data source options are Data Dictionaries data sets classified as Form LookUp.

    2. Configure the attributes:

      • Execute on Load means fields are immediately populated when the form is accessed.

      • Trigger Next Set means populated fields trigger their own events.

      • Preserve User Input means text manually entered by the form completer is retained.

  13. Click Update.

  14. If you want to move the item, use the drag and drop icons drag and drop icon The drag and drop icon. to move and i_drag_drop_block.png, and move it to the preferred location.