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Common Roles and Permissions

The following table shows the permissions available for each Common role.  Once a user is granted permission to any of the following features, the corresponding hub becomes available from the Hub options.

Roles and Permissions Comparison Chart

Permission

Campus Portal

Campus-Wide Definitions

Communication Management Base

Data Management

Documents and Attachments

External Person Management

External Organization Management

Facilities User

Facilities Manager

J1 Web User*

J1 Web Privacy

Orgznization Management

Person Management

Processes

System Administration Manager

User Management

Vehicle Administrator

Workflow Base

Can manage Campus Portal security

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Can manage Campus Portal UI configuration

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Can manage AD internet configuration

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Can manage AR internet configuration

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Can manage CM internet configuration

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Can manage DE internet configuration

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Can manage RE internet configuration

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Can manage portal configuration API batch controlEnable this permissi

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Basic functionality

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Cannot view person details or information

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Cannot use global Person search

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Can view places

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Can view spaces

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Can search location calendars

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Can use location browser

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Can create and edit meetings

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Can view pending location approvals

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Can create places

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Can edit places

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Can create spaces

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Can edit spaces

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Can view facilities summary

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Can manage regions

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Can manage resource type definitions **

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Can search location calendars

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Can use location browser

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Can view, create, edit, and delete campus locations

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Can create, edit, and delete all general meetings

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Can manage all pending location approvals

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Can receive location conflict notifications

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Can manage key status definitions

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Can manage key definitions

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Can update images for employees

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Can update images for people

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Can update images for places

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Can update images for spaces

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Can update images for suites

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Can view scheduled jobs results

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Can manage scheduled jobs

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Can manage process machine definitions

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Can view application logs

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Can delete application logs

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Can view & edit communications settings

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Can view & edit product installs and sign in settings

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Can manage archive configurations

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Can view positions

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Can create and edit positions

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Can delete positions

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Can manage associated position roles

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Can manage employees in positions

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Can view & edit calendar settings

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Can manage general configurations

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Can view roles

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Can edit non-default role names & descriptions

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Can create roles

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Can copy roles

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Can change role permissions

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Can change what the role can access

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Can delete non-default roles

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Can view data display access

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Can manage data display access

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Can view system users

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Can view system user information

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Can create and edit users

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Can activate and deactivate users

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Can add and remove user role assignments

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Can view permissions

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Can manage vehicle involvement type definitions

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Can manage vehicle permit definitions

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Can manage vehicle violation type definitions

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Can submit incident reports

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Can edit my incident reports

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Can view general incidents

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Can edit general incidents

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Can view restricted incidents

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Can edit restricted incidents

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Can view general incident sanctions

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Can apply sanctions to general incidents

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Can edit general incident sanctions

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Can generate charges for general incident sanctions

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Can view restricted incident sanctions

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Can apply sanctions to restricted incidents

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Can edit restricted incident sanctions

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Can generate charges for restricted incident sanctions

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Can manage vehicle registrations

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Can manage vehicle settings

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Can manage workflow definitions

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Can view workflows

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Can associate workflows

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Can delete workflows

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Can remove workflows

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Can automate long running processes

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Can add or edit automation plans

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Can delete automation plans

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Can view automation plans

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Can manually run automation plans

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Can manage blocks

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** Requires the Non-Traditional license

*All J1 Web users belong to this role.