Jenzabar Help Hub

Campus Locations

Important

Information and features vary according to the roles to which you belong and the permissions associated with those roles. For more information, contact your module manager or your campus support team.

The Campus Locations page lists campuses that have been defined for your school. You can create, edit, and delete locations, as well as search for campus locations based on specific criteria. You can also use this page to export selected campus location information to Excel.

Defining campus locations can be helpful for schools that have multiple campuses. Places and spaces are associated with a specific campus, which can help with organization and planning for events and future building projects.

Note

As of the 2022.1 release, campus location details can be managed in both J1 Web and J1 Desktop. If your school is working in both systems, data entered in either one is saved to the other. For example, a campus location defined in J1 Web will also appear in the Maintain Location Master window in J1 Desktop.

Permissions Required

The default Facilities Manager role has permissions to view, create, edit, and delete campus locations.

  • Enter keywords in the Quick Filters field and press Enter.

  • Use the column sort buttons Sort Icon to reorder the list.

  1. Click Create definition.

  2. Enter a unique Code (up to 5 characters).

  3. Enter a Description. This description is used throughout the system to identify the campus.

  4. Select a location Type.

  5. Select No from the Active drop-down if the campus location is not active.

  6. Select Yes from the Show in Campus Portal drop-down to make the campus location visible in certain Campus Portal features.

  7. Select No from the On-Campus drop-down if the location is off-campus.

  8. Enter a name or ID Number for the Contact Person, and select the name from the drop-down.

  9. Enter a name or ID number for the Location ID, and select the name from the drop-down.

  10. If the selected Location ID has an associated address, the Location Address field is enabled and you can select an address code from the drop-down.

  11. Click Create and close or Save and create another.

  1. From the Actions button, select Edit.

  2. The Code cannot be changed.

  3. Make changes to the remaining fields as needed.

    • Description

    • Type

    • Active

    • Show in Campus Portal

    • On-Campus

    • Contact Person

    • Location ID and Location Address

  4. Click Update.

  1. Select the rows you want to export to activate the Options button.

  2. From the Options drop-down menu, select Download to Excel.

  3. Select options for the Excel format and data columns.

  4. Click Download. Your .xlsx or .zip file is saved in the file location that you have set in your browser settings.

The Code is tied to a Description that is used to identify a campus location throughout the system. In J1 Desktop, the Code is used in several tables and is visible in windows that reference a campus location (e.g., Maintain Keys window). In J1 Web, the Code is used in the Abbreviated Name and Building / Room Code for spaces created in the J1 Desktop Room Definition window (Space details page). The Description is shown in drop-downs and pages that show campus locations.

The Location ID is an ID number in the NameMaster table that can be associated with a person, organization, or other entity based on your school's preferences. The location ID is used to define the campus location's physical address.

Notice

Your school could create a row in the NameMaster table for each campus location so that each campus has an ID number and address.

Campus types are maintained in the Campus-wide Definitions hub on the Maintain Table Values page. Enter loc_type in the Quick Filters field to view and add values.

Note

As of the 2022.1 release, these values can be managed in both J1 Web and J1 Desktop. If your school is working in both systems, data entered in either one is saved to the other. For example, a campus type created in J1 Web is also saved in the Maintain Table Values window under the Location Type Column Name.

Capacity information is associated with places and spaces and is not defined with the campus location. To see capacity information, navigate to a place or space details page.

A campus location is used to identify different campuses for your school (e.g., Main, Downtown, etc.). Regions are groups of places that are located on a campus. For example, your school may have a Main campus and a Downtown campus. On the Main campus, you may have a North region with a dining hall, library, and gym. You may also have a South region with academic buildings, dorms, and parking lots. The Downtown campus may have a Central region with an administrative building and a parking deck.

Campus locations are associated with places and spaces. You can assign a campus location during the Create Place process, and any spaces within that place are also associated with the campus location. They can also be associated with course sections and used in reports.

You may not have the right permissions. Contact your campus support team with questions about access.