Grade Table Definition Window

Student Grades consist of three parts: Grade Scale Code, Credit Type Code, and Grade Code. This window allows you to combine a Grade Scale Code, Credit Type Code, and Grade Code and indicate all of the configuration settings for the selected combination.

This window is used to define valid grade codes and the manner in which grades will impact the academic record. If the Update Academic Record during Grade Entry checkbox is selected in the Registration Configuration window, J1 updates the Student Course Status to History ('H') and runs the Academic Recalc process. If this checkbox is cleared, you must run the Recalculate Academic Record option in order to change the Student Course Status to History ('H') and to update the GPA.

Grade Keys

First select a Grade Scale, Credit Type, and Grade in the Grade Keys group box. Then you can edit other columns on this window, and two columns appear in this group box:

The values in these columns aren't editable, but you can click the Edit Recalc Type button. This launches the Credit Type Definition window where (with proper permissions) you can edit the forgiven and not forgiven logic for each credit type.

Details

The Details grid allows you to configure how the grade is printed, how to print the grade if it is a repeat, the quality points assigned to the grade, the grade priority and whether the grade is displayed on the Web. Check boxes also permit you to determine how the grade is treated in relation to academic recalc, honors listings, and the repeat process, as well as whether the grade can be edited in the Grade Entry featurein the Campus Portal (JICS).

This column is used in the Grade Report and Transcript 2000 in Registration and the Graduation Report and Student Course Needs Letter in Advising. If this column does not contain a value, then the value in the Grade Code column in the Grade Table is used.

This column is used for repeat courses in reports and transcripts. (Reports include the Grade Report and the Transcript Report in Registration and the Graduation Report and the Student Course Needs Letter in Advising.) The value here prints as the repeat grade in reports for courses marked with the repeat flags you select in the Repeat Grade to Print Controls Window.

If there's no value in the Repeat Grade to Print column, the report will use the value in Grade to Print. If there's no value there either, it will use the Grade selected in the header of this window.

When this checkbox is selected, an instructor may change a mid-term grade that has already been saved in the campus portal (JICS) Grade Entry Portlet if that instructor has rights to update or edit grades (Faculty tab on the Courses window).

The checkbox is selected by default. If it is cleared for a particular grade such as a 'W' (withdrawn) grade, then persons authorized to edit graded courses will not be able to change the 'W' grade.

This checkbox is only available if you are licensed for CRM Faculty.

When this checkbox is selected, an instructor may change a final grade that has already been saved in the campus portal (JICS) Grade Entry Portlet if that instructor has rights to update or edit grades (Faculty tab on Courses window).

The checkbox is selected by default. If it is cleared for a particular grade such as a 'W' (withdrawn) grade, then persons authorized to edit graded courses will not be able to change the 'W' grade.

This checkbox is only available if you are licensed for CRM Faculty.

Select this checkbox to allow this grade to be forgiven; that is, replaced when the student repeats the course. For example, some schools allow only grades of C- or below to be forgiven.

What Happens When It's Selected

If a student's course has a grade that's allowed to be forgiven, then when the student repeats the course, the old grade is flagged as forgiven (*), and the repeat is controlled using the forgiven-course logic that your school has set up.

What Happens When It's Not Selected

If a student's course has a grade that's not allowed to be forgiven, then when the student repeats the course, the old grade is flagged as not forgiven (#), and the repeat is controlled using the not-forgiven-course logic that your school has set up.

Other settings control whether a student can repeat a particular course and have a grade forgiven, but this setting controls whether the grade itself is forgivable.

Add Hours To

The columns in this group box gives you the ability to designate if the credit hours on a course with this grade will contribute to different hours buckets.

The Special GPA (which refers to Scholarship GPA) checkbox will display only if you are licensed for the Scholarship GPA. The Scholarship tab on the Student Inquiry window will display a student's scholarship (special) accumulative hours and GPA based on these checkboxes on the Grade Table Definition window and the Special GPA and Credit Hours columns on the Student Course History table.

Satisfies

The Satisfies group box permits you to determine if the grade is used to satisfy prerequisite, corequisite, or prohibited courses requirements or advising requirements.

For State Report

The For State Report group box along with the Transcript and Grade Distribution Report group boxes determine how the grade is displayed on the appropriate reports.

Transcript

The Transcript group box along with the For State Report and Grade Distribution Report group boxes determine how the grade is displayed on the appropriate reports.

Grade Distribution Report

The Grade Distribution Report group box along with the For State Report and Transcript group boxes determine how the grade is displayed on the appropriate reports.

For example, to see all A grades (A, A+, and A-) counted in the first column of grade distribution reports, assign the following column and header to each of those grades.

Grade Type

Passing Grade for Financial Aid checkbox. Check this box for any grade considered passing. This is necessary to alert students if they are not eligible for financial aid for repeating the course.

Final Grade allows only grades Allows only grades that have Final Grade selected to appear in the drop downs when the user is entering final grades in the Grade Entry Portlet or in the J1 Grade Entry window.

Midterm Grade Allows only grades that have Midterm Grade selected to appear in the drop downs when the user is entering midterm grades in the Grade Entry Portlet or in the J1 Grade Entry window.

This makes the Last Date of Attendance column on the EXi Grade Entry page editable and required.

Options

The right-click or Options menu allows you to select the Grade Table Lookup option to access the Grade Primary Key Values window or the Repeat Grades to Print Controls option to access the Repeat Grade to Print Controls window.