Courses (Non-Traditional) Window

Use this window to create, edit, and manage courses designated as Non-Traditional for your institution. The list of courses that appear on this window is determined by the filter that has been applied on the Course Filter window.

When you save a change in the Courses window that could affect a Student Course History record, the Non-Traditional Update Student Course History Prompt appears, allowing you to select which records should be updated with the changes.

Options

You can open the Course Charges window by choosing Course Charges from the right-click or Options menu.

You can open the Course Budget window by choosing Course Budget from the right-click or Options menu.

Header

You can select the Year from the drop-down list or right-click and select the Course from the Catalog Lookup window.

You can select the Term from the drop-down list or right-click and select the Course from the Catalog Lookup window.

You can select the Course from the drop-down list or right-click and use the Course Search window to retrieve the course. If you select a subterm for the course, the values from the Year/Term/Subterm table will default into the First Begin Date, Last End Date, and Census Date columns on Course tab; however, if there are no values for these columns in this table, they will default from the Year/Term table.

Click the User... button to access the User Defined Forms window for the course (Section Master row) currently selected in the Courses window.

Tabs

These tabs can be accessed either by clicking the tab or by pressing Ctrl+Shift+F1, Ctrl+Shift+F2, etc. Any sub-tabs can be accessed by clicking the sub-tab on the right hand side of the window or pressing Ctrl+Shift+1, Ctrl+Shift+2, etc.

The Activities, Services, Resources, Marketing, Textbooks and Course Budget tabs are used to identify and associate items to a Non-Traditional course. The Schedule and Class List tabs display the same information that is also available from Registration. The Summary tab is only available if your institution is licensed for Scholarship or Special GPA. The CRM/Web sub-tab of the Course tab contains information on how Non-Traditional courses are handled on the Web and is only available if you are licensed for campus portal (JICS).

How To

When all of the steps have been performed, you may begin to register students for the course and generate charges.

1. Open the Courses (Non-Traditional) window.

If you want to view a specific list of courses, open the Course Filter (Non-Traditional) window. Click on the Filter Settings tab and choose the desired settings.

2. Choose the appropriate Year and Term from the drop-down list.

3. Enter the Course code.

If a Catalog entry already exists for this course, a prompt window asks you if you wish to create a new Section Master row with defaults from the Catalog Master. Click Yes. The new course will be displayed with all of the information that had previously been entered in the Catalog entry.

4. Select/Enter values on the Course tab and Save.

		When a value is changed on the Master 1 sub-tab and saved, J1 Desktop prompts to see if you wish to create a project code. If you click Yes, the Section Master Request Number will be used as the Project Code and the Year, Term, Course Code, and Description will be used as the Project Code Description.
		On the Master 1 sub-tab, choose a Lead Instructor. Then choose Faculty Load from the right-click or Options menu. The defaults of 100% Load and Lead Instructor will be selected. You may also enter an amount in the Instructor Pay column. When a figure is placed in the Instructor Pay column, a row is created on the Course tab with the Budget Category of IP for Instructor Pay. This cost is then included with the budget projections for the course. This is NOT associated with Payroll.

5. Enter additional course information on the Activities, Services, Resources, Marketing, and Textbooks tabs.

6. Define the tuition for the course on the Course Budget tab. After the tuition has been defined, select Course Charges from the right-click or Options menu to open the Course Charges window and choose a charge code for each course charge.

On the Courses Non-Traditional window, Course tab, Master 1 subtab, find the Cancellation Information group box near the bottom of the center column.
Select the Canceled checkbox. (The course isn't canceled until you click Save.)
You can edit the Date.
You can select a Cancellation Reason from the drop-down or leave it blank.
If you're sure you want to proceed with canceling the course, click Save on the main toolbar. The course is canceled. Students who have completed the course aren't affected by the cancellation.
If there are students who haven't completed the course, a pop-up asks whether you want to drop them.

If you want to drop them, click Drop Students.
If you want to keep them, click Keep Students.

1. Open the Courses window.

2. Choose the Year, Term, and Course from the drop-down lists.

3. With the cursor in the Year or Term or Course column, choose the Delete Row option from the right-click or Options menu.

4. The following message is displayed: "You are about to delete master row along with all details. Are you sure?"

a. If you click the No button, the message closes and you are returned to the column from which you selected the Delete Row option.

b. If you click the Yes button, the system checks to determine if students are registered for the course.

i. If no registrations exist for the course, rows are deleted from all tables that are referenced.

ii. If registrations exist, the following message is displayed:

This course cannot be deleted because students are still registered for this course. In the Student Registration window, select the Course radio button and select the course. Then do one of the following:

a) On the Manage tab, move the registrations to another course or directly delete the records from Student Course History.

b) On the Registration tab, choose Delete Course from the Status drop-down list for each registration and save.

5. Data is deleted from the following tables in the order listed:

o FACULTY_LOAD_UDF

o Faculty_LOAD_TABLE

o SECTION_SCHEDULES

o SECTION_VAR_GRADE_TYPE

o TERM_EVENT_MASTER

o TEXTBOOK_TABLE_OLR

o TEXTBOOK_TABLE

o COURSE_AUTHORIZATION

o SECTION_MSTR_WEB_REG

o SECTION_MSTR_ATTRB

o SECTION_MSTR_UDF

o SECTOIN_MASTER_OLR

o RE_STD_CHARGES

o RE_COURSE_CHARGES

o RE_COURSE_TEXTBOOK

o RE_COURSE_SERVICE

o RE_COURSE_RESOURCE

o RE_COURSE_MARKTING

o RE_COURSE_BUDGET

o RE_STD_CRS_ACTV

o RE_COURSE_ACTIVITY

o GROUP_REG_TABLE

o MAJOR_TABLE

o PROJECT_ASSIGNED_GROUPS

o PROJECT_DEF

o SECTION_MASTER