Receipt Entry Window

Use this window to view all receipts that have not yet been posted, the date they were created, and their current status. From this window you can create a new receipt, edit the details of a current receipt, and create a new receipt for multiple subsidiaries or open items. The receipts are entered in transaction groups with a source code of RC.

· The Delete Selected Rows button allows you to delete selected (highlighted) rows.

· The DeSelect Selected Rows button allows you to deselect any rows that have been selected (highlighted).

· Click the New Detail button to open the Receipt Entry Detail window to create new receipts for individuals accounts and miscellaneous payments. If a specific payment is to be applied to an individuals payment plan, you must attach the receipt to the payment plan.

· Select a receipt from the those displayed and click the Edit Detail button to open the Receipt Entry Detail window displaying the selected receipts current details. Edit the information as needed and save your changes.

· The Forms drop-down list provides a list of available customizable receipt formats.

Third Party Payments can also be applied; however, the option is only available according to the configuration of the Process Third Party as Subsidiary on the A/R Configuration window.

How To

Open the Receipt Entry window.
Click New Detail to open the Receipt Entry Detail window. Depending on your school's configurations, you may see additional fields in the window.
The Source Cde is set to RC and cannot be edited.
The Receipt Date is defaulted to today's date, and you can update it to another date. Required.
A Group Num is generated by the system. You can enter a unique number or select an unposted group from the drop-down.
Enter the student's ID Number. Required. If you don't know the student's ID number, use the right-click options to do an advanced search to find the student.
The Balance updates according to the selected student ID.
Select or view A/R Holds on the student's account.
Enter a Deposit Number.
The Receipt Name autofills based on the selected ID Number. You can update the name, if need be.
The Receipt Total updates automatically when receipt transactions are added.
Select a Project Code if the payment is associated with a project.
Enter the payment amount in the Amount Tendered.
Use the Notation 1 and Notation 2 fields to enter additional information related to the payment (up to 30 characters in each field).
Select from the following Print Receipt options to determine whether the receipt is printed when it is saved.

Don't Print Receipts
Don't Print No change
Print Receipts
Print Receipts-No change

Enter transaction details in the table by right-clicking and selecting Add row.

Select an A/R Code. Options are the receipt codes your school has defined.
Enter the Transaction Amount.
The Account Code, Account Description, Subsid Code, and Check Number columns autofill when the A/R Code is selected.
If the Check Number folio column is a check payment, enter the check's ABA Number.
The Transaction Description autofills based on the selected A/R code, and can be updated if needed.
The ID Number and Name autofill based on the ID Number in the header.
Select a Fee Code if applicable.
The Payment Plan and Plan Description columns are disabled.
The Project Code autofills with the selection in the header Project Code field.
The 1098-T Eligibility column autofills based on the selected A/R code.

Click Save.
If any of the transaction rows are associated with a general convenience fee, a pop-up window appears. When you choose to apply the convenience fee, the transaction amount updates to include the fee.
Update the Amount Tendered if need be after fees are applied.