If your system is configured to operate with foreign currencies, the following features are also available:

·       Foreign denominated accounts will be designated with a Currency Code column in the lower right-hand corner of the G/L Master tab.

·       Foreign balances will be displayed on the respective balance tabs.

Use this tab to select, review, update, and delete (when applicable) G/L accounts. You can also add a selected account or account details to a report cell by right-clicking and selecting Add Account to Cells.

Non-Budget module users can view supporting information for budget details by right-clicking in a budget column and selecting Supporting Information, and access the Budget Control window by right-clicking in a Budget % Month column and selecting Budget Control.

Columns

The following sub-tabs appear under this tab:

o     Posted

o     Unposted

o     Encumbrance

o     History

o     Encumbrance History

Use this tab to review existing user(s) and group(s) with security access to the GL account. You can also view specific users' contact information and send them e-mail, export security details to Excel, and access the Setup Account Security and Group Definition windows.

Use this tab to review current and historical budget information related to the selected G/L account. One budget-checking budget displays per budget period. You can view GL accounts associated with a line item, adjustment details, actual balance details including transaction details and batches, and available budget summaries. You can also export budget information to an Excel spreadsheet and easily access the Setup and Manage Budgets activity to update budget worksheets.

Columns

Use this tab to view the reports with which the GL account is associated and any report line items associated with the account that are not included in a report. You can also export report details to Excel, make needed updates to the reports by accessing the Manage Report Line Items window, or access the Define Report Cells Manually window to update or define report cells.

This tab displays any personalized information that has been added to the G/L Master User Defined table. Right-click any empty space on this tab and select Customize Form to enter InfoMaker and design this tab.

1.    Access the G/L Accounts window.

2.    From the Account Num column, enter or select the G/L account for which you want to review or update general information.

3.    On the GL Master tab, review and update general account information.

1.    Access the G/L Accounts window.

2.    From the Account Num column, enter or select the G/L account you want to delete.

3.    On the GL Master tab, click the Delete button to delete the account.

4.    If the Delete button is inactive, hover over it to view the reason the account cannot be deleted. The hover message lists the reasons this particular account cannot be deleted.

1.    Access the G/L Accounts window.

2.    From the Account Num column, enter or select the G/L account for which you want to view balance information.

3.    Select the Balances tab. The Posted, Unposted, Encumbrance, History, and Encumbrance History sub-tabs appear.

4.    Click the applicable balance tab(s) to view balances.

1.    Access the G/L Accounts window.

2.    From the Account Num column, enter or select the G/L account for which you want to review security access.

3.    Select the Security tab. User(s) with existing security access to the account are listed in the Users column, and the group(s) to which they are assigned are listed in the Group column.

1.    Access the G/L Accounts window.

2.    From the Account Num column, enter or select the G/L account for which you want to review security access.

3.    Select the Security tab.

User(s) with existing security access to the account are listed in the Users column, and the group(s) to which they are assigned are listed in the Group column.

4.    To review a user's contact information:

a.   Click the Contact Info icon. The user's Contact Information window appears.

b.    To review or update additional information about the user, click the View more information about me hyperlink. The user's Contact Information window closes and the Name Entity window appears displaying the user's information.

c.     When you are done reviewing or updating the user's information, click the Close button. The Name Entity window closes, and the G/L Accounts window reappears.

5.    To send a user an e-mail:

a.    Click the Send E-mail icon. The Send Email window appears with the user's e-mail address in the To field.

b.    Enter the appropriate information, attach a file if necessary, and click Send. The Send Email window closes, and an e-mail is sent to the user.

1.    Access the G/L Accounts window.

2.    From the Account Num column, enter or select the G/L account for which you want to review security access.

3.    Select the Security tab.

4.    To update or apply additional security settings by component or account security officer, click the Setup Account Security link. The Setup Account Security window appears.

5.    To update user groups or user group permissions, click the Group Definition link. The Group Definition window appears where you can add a new user to a group, remove a user from a group, or create a new group specifically for the account.

1.    Access the G/L Accounts window.

2.    From the Account Num column, enter or select the G/L account for which you want to export security information.

3.    Select the Security tab.

4.    From the bottom of the window, click the Export to Excel button. The Export Status window appears.

5.    Once the export is complete, the exported file opens in Excel.

1.    Access the G/L Accounts window.

2.    From the Account Num column, enter or select the G/L account for which you want to view budget line item information.

3.    Select the Budget tab.

4.    From the Line Item Code column, click on the line item hyperlink for which you want to see all accounts associated with the line item. The GL Accounts Associated with Line Item window appears.

5.    To close the GL Accounts Associated with Line Item window, click the Close button.

1.    Access the G/L Accounts window.

2.    From the Account Num column, enter or select the G/L account you want to add to a specific budget worksheet.

3.    Select the Budget tab.

4.    Click the Setup & Manage Budgets hyperlink. The Setup and Manage Budgets window opens with the selected GL account information displayed in the Setup Worksheets tab.

5.    From the Build Your Budget Hierarchy panel, select the worksheet to which you want to add the GL account. The available GL accounts and lines items display on the right side in the Available GL Accounts & Line Items panel.

6.    To view by available GL accounts, select the Display GL Accounts option.

7.    From the Available GL Accounts section, select the checkboxes next to the GL accounts to be added to the worksheet.

8.    Click the Assign to Worksheet button.

9.    Click the Save icon. The GL account(s) are added to the worksheet.

1.    Access the G/L Accounts window.

2.    From the Account Num column, enter or select the G/L account for which you want to view adjustments, adjustment details, and/or line item allocations.

3.    Select the Budget tab.

4.    From the Adjustment column displayed, click on the amount hyperlink for which you want to view adjustments. The View Adjustments window appears displaying the approved adjustments for the amount.

5.    To view adjustment details, click on the adjustment name hyperlink. The Adjustment Details window appears.

6.    To view how adjustments were allocated across line items, click a budget increase or budget decrease amount hyperlink. The Line Item Allocation window appears.

7.    Once you are done reviewing the line item allocations, click the Close button. The Line Item Allocation window closes, and the Adjustment Details window reappears.

8.    Once you are done reviewing the adjustment details, click the Close button. The Adjustment Details window closes, and the View Adjustments window reappears.

9.    Once you are done viewing the adjustments, click the Close button. The View Adjustments window closes.

1.    Access the G/L Accounts window.

2.    From the Account Num column, enter or select the G/L account for which you want to actual account and transaction information.

3.    Select the Budget tab.

4.    From the Actuals column displayed, click on the amount hyperlink for which you want to view actual account and transaction information. The G/L Inquiry Details window appears displaying account information.

5.    To view transaction information, select Transaction Details from the Viewing drop-down list.

6.    To view the batch of transactions, click the Display Transaction Batch button. The View Transactions window appears.

7.    Once you are done reviewing the batch of transactions, click the Close button. The View Transactions window closes, and the G/L Inquiry Details window reappears.

8.    Once you are done reviewing the account and/or transaction details, click the Close button. The G/L Inquiry Details window closes, and the G/L Accounts window reappears.

1.    Access the G/L Accounts window.

2.    From the Account Num column, enter or select the G/L account for which you want to view an available budget summary.

3.    Select the Budget tab.

4.    From the Available Budget column displayed, click on the amount hyperlink for which you want to view an available budget summary. The Available Budget Summary window appears.

5.    To view approved budget adjustments or pending adjustments associated with the budget, click on the amount hyperlink. The View Adjustments window appears displaying the approved/pending adjustments for the amount.

6.    To view adjustment details, click on the adjustment name hyperlink. The Adjustment Details window appears.

7.    To view how adjustments were allocated across line items, click a budget increase or budget decrease amount hyperlink. The Line Item Allocation window appears.

8.    Once you are done reviewing the line item allocations, click the Close button. The Line Item Allocation window closes, and the Adjustment Details window reappears.

9.    Once you are done reviewing the adjustment details, click the Close button. The Adjustment Details window closes, and the View Adjustments window reappears.

10.  Once you are done viewing the adjustments, click the Close button. The View Adjustments window closes, and the Available Budget Summary window reappears.

1.    Access the G/L Accounts window.

2.    From the Account Num column, enter or select the G/L account for which you want to export budget information.

3.    Select the Budget tab.

4.    From the bottom of the window, click the Export to Excel button. The Export Status window appears.

5.    Once the export is complete, the exported file opens in Excel.

1.    Access the G/L Accounts window.

2.    From the Account Num column, enter or select the G/L account for which you want to view report information.

3.    Select the Report tab. The financial report(s) and line item(s) that contain the account display.

1.    Access the G/L Accounts window.

2.    From the Account Num column, enter or select the G/L account for which you want to view and update report information.

3.    Select the Report tab. The financial report(s) and line item(s) that contain the account display.

4.    To update the report(s) associated with the GL account, click the Manage Report Line Items hyperlink. The Manage Report Line Items window displays in modify mode with the selected GL account and its report information displayed.

5.    When you are done modifying the report, click the Save button and close the Manage Report Line Items window. The G/L Acco unts window reappears. Changes are reflected on the Report tab.

1.    Access the G/L Accounts window.

2.    From the Account Num column, enter or select the G/L account for which you want to export report information.

3.    Select the Report tab. The financial report(s) and line item(s) that contain the account display.

4.    From the bottom of the window, click the Export to Excel button. The Export Status window appears.

5.    Once the export is complete, the exported file opens in Excel.

1.    Click the Add Feedback icon or Review Feedback icon. The Review/Add Comments and Attachments window appears.

2.    To add a comment, enter it in the Comment box and click the Add button.

3.    To edit a comment:

a.    Hover over the comment and click the Edit icon. The Edit Comment window appears.

b.    Make your update and click the Update comment button. The Edit Comment window closes and the comment automatically appears on the Review/Add Comments and Attachments window.

4.    To delete a comment, hover over the comment and click the Delete icon. The comment is deleted.

5.    To e-mail the author of another comment:

a.    Click the E-mail icon. The Send Email window appears.

b.    In the From column, enter your e-mail address.

c.     Use the remaining e-mail options to enter your message.

d.    To include an e-mail attachment, click the Attachment button. The Select File window appears. Locate the file, select it, and click the Open button. The Select File window closes and the file is attached.

e.    To remove an e-mail attachment, click the Remove Attachment button. The attachment is automatically removed.

f.     Click the Send button. Your e-mail message is sent.

6.    To add an attachment:

a.    Click the Select a file to attach button. The Select the File to Attach window appears.

b.    Locate the file and select it.

c.     Click the Open button. The Select the File to Attach window closes and the file is selected.

d.    Click the Add button and the selected attachment appears on the Review/Add Comments and Attachments window.

7.    To print the comments:

a.    Click the Print button. The Print window appears.

b.    Select the appropriate printer and settings.

c.     Click the Print button. The comments are printed.

d.    To close the Print window, click the X icon.

8.    To close the Review/Add Comments and Attachments window, click the Close button or X icon.