Session Rooms Window

Session Rooms used throughout Student Life are defined by associating already-defined rooms with a Session Building and a Session code and must be defined before assigning students to rooms. This creates a Session Room and makes the rooms available for schedule information for the period of time specified by the session.

When rooms are selected for a Session and Building, room capacity, room gender, and room type are defaulted from the Room Master table; however, these values may be modified for the Session Room. The Session Room Status plays an important role in specifying whether a session room is a housing room (a room capable of accepting student residents). When a session room is created as a housing room, a record is created in the Room Assignments table for each slot available in the room as determined by the capacity of the Session Room. If a room is either removed from the Session Room Master table or has its type modified to be a non-housing room, then any students assigned to that room are unassigned and the room slots created in the Room Assignments table are deleted.

Columns

When you click this button, the Select Session Rooms window opens and allows you to include or omit rooms from the selected Session.

Options

After a room is included in a session, you can work with that Session Room by choosing one of the following options from the right-click or Options menu:

You must have permission to perform this option. The following prompt appears: "Room Assignments will be removed. Continue?" Click Yes to continue or No to cancel.

You can change the status; however, you cannot change a room with resident assignments to Non-Housing status.

You can change the status; however, this option is not available if the room has occupants.

This option opens the Room Definition window and allows you to view information from the Room Master table.

How To

1. Open the Session Buildings window.

2. Specify the appropriate Session.

3. Select the appropriate Building(s), and choose Session Rooms from the right-click or Options menu.

4. The Session Rooms window opens and allows you to work with selected rooms.

1. Open the Session Rooms window.

2. Specify the appropriate Session.

3. Specify the appropriate Building.

4. Select the appropriate Room.

5. Choose Clear Room Assignments from the right-click or Options menu.

6. Save.

1. Open the Session Rooms window

2. Select the appropriate Session, Location, and Building.

3. Select the appropriate Room.

4. Choose Reserved Room or Non-Reserved Room (as appropriate) from the right-click or Options menu.

5. Save.

1. Open the Session Rooms window.

2. Select the appropriate Session, Location, and Building.

3. Select the appropriate Room.

4. Choose Housing Room or Non-Housing Room (as appropriate) from the right-click or Options menu.

5. Save.

1. Open the Session Buildings window.

2. Specify the appropriate Session.

3. Select the Building(s) to which you want to add rooms, and choose Add All Rooms to Session from the right-click or Options menu.

1. Open the Session Buildings window.

2. Specify the appropriate Session.

3. Select the appropriate Building(s), and choose Recalc Vacancies from the right-click or Options menu.

1. pen the Session Buildings window.

2. Specify the appropriate Session.

3. Select the appropriate Building(s), and choose Set All Rooms to Male from the right-click or Options menu.

1. Open the Session Buildings window.

2. Specify the appropriate Session.

3. Select the appropriate Building(s), and choose Set All Rooms to Female from the right-click or Options menu.

1. Open the Session Buildings window.

2. Specify the appropriate Session.

3. Select the appropriate Building(s), and choose Set All Rooms to Ignore from the right-click or Options menu.

1. Open the Session Rooms window.

2. Specify the appropriate Session.

3. Specify the appropriate Location.

4. Select the appropriate Room.

5. Choose Room Master from the right-click or Options menu.

6. The Room Definition window opens and allows you to work with selected rooms.