GPA/Checkpoint Import Batch Window

Use this window to view and work with Georgia scholarship eligibility (CHECS) records. The window keeps a record of imports (that you made on the Scholarship GPA History window | GPA/Checkpoint Import tab) so you can review them at any time.

Retrieving Information

To see information, you can retrieve a batch. A batch is identified by its Import Date and its Sequence number. The Sequence number indicates which batch that day (first, second, third, etc.) the import was. (If the Import Date has only one batch, you don't have to select a Sequence number.) When you click Retrieve, the information appears.

Instead of a batch, you can retrieve an individual student's records (from all batches), or you can retrieve all the batches at once.

The window displays every column from the from GPA_TIER_HIST_IMPORT table, even columns that don't apply to your school. By contrast, the Scholarship GPA History window | GPA/Checkpoint Import tab shows only the columns for your Georgia aid type, such as HOPE Grant or Zell Miller. Example

The final column is GPA Tier Hist App ID. It's not part of the student data; instead, it's used to mark rows that have already been imported. It gets populated when you use the Import Selected Rows process on the Scholarship GPA History window | GPA/Checkpoint Import tab.

Deleting Information

You can delete a batch. When you do, no student information is deleted. Only the record of importing it is deleted. (If records in the batch were used to create GPA Tier rows for students, you'll lose only the reference data about the creation of the Tier row but not the actual student data in Scholarship GPA History.)

Available from Student Registration Window and Scholarship GPA History Window

In those windows, right-click a row, and select Show GPA/Checkpoint Import Data. (If this option isn't available in the right-click menu, it's because the row doesn't have a Tier Hist APPID value. That is, the row hasn't been imported.)

How To

1. On the GPA/Checkpoint Import Batch Data window, select the radio button for what you want to see:

a. Select Batch

i. Click the Import Date drop-down, and select a date.

ii. Click the Sequence drop-down, and select a sequence. (If there was only one import on that date, then 1 is already selected for you.)

b. Select Single Student:
Enter the student's ID #.
The student's name populates automatically.

c. Retrieve All Import Data

2. Click Retrieve.
The read-only information appears in the grid.

You can also navigate to a batch from either of these windows:

Student Registration window | Registration tab | Scholarship GPA subtab
Scholarship GPA History window | Scholarship GPA History tab

1. Right-click a row.

2. Select Show GPA/Checkpoint Import Data.
The GPA/Import Checkpoint Import Data window opens to the batch that the record was created in.

On the GPA/Checkpoint Import Batch Data window, select the Select Batch radio button.
Click the Import Date drop-down, and select a date.
Click the Sequence drop-down, and select a sequence. (If there was only one import on that date, then 1 is selected automatically.)
Click Retrieve.
Click Delete Selected Batch. A pop-up asks you to confirm. If records in the batch were used to create Tier rows for students, a message reminds you that you'll lose the reference data behind the Tier row creation but not the actual student data in Scholarship GPA History.
Click Yes.
The entire batch of your selected Import Date and Sequence is deleted.

GPA Checkpoint Import Batch Data Window

Retrieving Information

Deleting Information

Available from Student Registration Window and Scholarship GPA History Window

How To

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