Scholarship GPA Update Window

The Scholarship GPA Update process updates a student's scholarship eligibility on the GPA Tier History table.

This window contains three group boxes: Select Students, Selected Years and Terms, and Processes.

Select Students

You may use a Query or choose an individual student ID Number for the Update process. The Original query will select all students who have ever been identified as eligible for the Special GPA. The other query prefixed with _current will select only students where their most recent year and term enrolled is the same as the current year and term that has been identified on the Registration Configuration window. You may also click on the Customize button to create a customized InfoMaker report.

Selected Years and Terms

The current year and term from the Registration Configuration window will automatically default into this group box. You may click on the Change button to select a different year and term. This will open the Select Report Criteria window, which can be used to select one or more year and term combinations to be included in the update process. If the year and term columns are left blank, all students will be displayed. The Term Begin and Term End Dates displayed are taken from the Year/Term Table definition.

Processes

One of the following processes must be selected for an update to occur. You may select both of the Create or Clear checkboxes to have these processes run at the same time.

Selecting this checkbox will select students with an entrance year and term that corresponds with one of the selected years and terms. If the student has any GPA information that has been entered on the Organization Tracking table through Admissions, this process will retrieve that information and place it in the tier GPA column.

Selecting this checkbox creates rows by comparing the tiers that have been defined with the student's hours, GPA, and quality points. If a student crosses into a tier, a row is created.

Selecting this checkbox generates an updated row for a student while preserving their previous information. This is useful when a student had incomplete work that was captured in their scholarship GPA calculation and has recently completed their work and received a grade that will change their eligibility.

Selecting this checkbox clears all information that has been captured on the GPA Tier History table except the high school tier.

Selecting this checkbox clears all high school tier information that has been captured on the GPA Tier History table.