Process Payroll Deduction Gifts Window

This view-only window controls the validating and importing of pledge payment gifts generated from payroll deductions entered in the Payroll module. It generates an edit report that allows you to review the incoming payroll deduction gifts and, optionally, to enter the gifts in the Development/Alumni module. Before this window opens, the system performs a series of checks and displays appropriate messages.

· The system checks for Payroll module license. If not found, the window does not open and the following message is displayed: "You need a PA license in order to process payroll gifts."

· The system checks for DE_CONFIG.PA_INTERFACE_YN = Y. If not found, the window does not open and the following message is displayed: "The PA Interface is disabled. If you have a PA license, use the DE Config window to enable the PA Interface."

· The system checks for rows in the PA_DE_TEMP table. If not found, the window does not open and the following message is displayed: "There are no Payroll Gifts pending entry to the Development/Alumni module."

· If no data exist in the PA_DE_TEMP table, the following message is displayed: "There are no Payroll Gifts pending entry to the Development/Alumni module."

· If there are no errors/warnings, the Enter Payroll Gifts button is available to run the process.

Columns

How To

1. Choose Process Payroll Gifts from the Tools menu.

2. If there are no rows in the PA_DE_TEMP table, the following message is displayed: "There are no Payroll Gifts pending entry to the Development/Alumni module."

3. If there are rows in the PA_DE_TEMP table, validation of the gifts occurs, and the Process Payroll Deduction Gifts window opens displaying the Payroll Edit report. The report can be printed by clicking the Print Report button.

4. If there are errors, click the Reject Payroll Gifts button to delete the gifts from the PA_DE_TEMP table. Errors must be corrected in the Payroll module, and the PA_DE_TEMP table must be re-populated from the Payroll module.

5. If there are no errors, click the Enter Payroll Gifts button to import the gifts into the Development/Alumni module for accepting and booking. This also empties the PA_DE_TEMP table so that it is ready to accept the next run of payroll gifts.

ID Number	Donor	Group/Gift	Account	Check Num	Check Date	Amount
Messages	Error Count	Warning Count
Print Report	Enter Payroll Gifts	Reject Payroll Gifts	Cancel