Review Internet Submission Window

From the Process Internet Submissions window | Select appropriate Submission row | click the Process button

This window opens from the Process Internet Submissions window. This window contains several tabs, each of which serves as a viewing/database import window for information collected on an internet submission from a Form Builder 2.0 portlet. You may or may not have access to all tabs/sub-tabs on this window. Also, the tabs will be hidden or displayed depending on the Show Related Tabs setting on the Internet Submissions window and on the submission type of the submission being processed. Since all of the non-administrative types of columns are available for mapping, different values can exist between the submission and the database.

If there are differences between data submitted and data already in the database, a sunburst icon

appears next to any tabs, sub-tabs, or columns that have different data. On some tabs, the differences between the database and the submission may not be indicated until an association is made between a particular set of data from the submission and a specific row in the database.

Tabs

The following tabs may be available for collecting internet submission data. They allow you to view the submitted data and compare it to data that is already in the J1 database. The existing database data and the submitted PowerFAIDS data may be available on some tabs; however, some tabs require that you use the Compare Data button to view this information.

How To

In the Review Internet Submissions window, navigate to the tab with the sunburst icon. Columns with differences between submitted data and database data will also be marked with the sunburst icon.
Click the Compare Data button. The Compare Data window appears and displays the Selected Values, the Submitted Values, and the Database Values.
Select the radio buttons for the values you wish to keep and save in the database. For example, if you wish to keep the Submitted Values that the user submitted and have those overwrite what is currently in the database, select the values in the Submitted Values column.
Click OK. The Compare Data window closes and the columns are updated.
Click the Save All button. The changes are saved and the sunburst icons disappear from that column and tab.

For transcript submissions, once information in the tabs marked with the sunburst icon has been processed and saved, you can click this button to load the courses from the transcript into the Prospective Student Transfer Course Entry window for processing.

Once you have loaded the courses, you can get to this window by opening the Maintain Advisees window, selecting the ID number, right-clicking and choosing Prospective Student Transfer Course Entry.

For the electronic transcript information to show up in the Prospective Student Transfer Course Entry window, the student must be set as an advisee. To add the student as an advise on the Maintain Advisees window, select Add Row, enter the student's ID and other basic information, and save.

FAQ

Because user-defined columns are available for mapping, the User button is available for many of the tabs. However, the Candidate and Candidacy tabs have a User Defined sub-tab on which to view the user-defined column differences. If data is different on a User Defined form, the sunburst icon will display on the tab label but not on individual columns because the form is customizable. Therefore, you will need to use the Compare Data button to see differing data for these columns. If there are user-defined columns on NameMaster (Name tab), NameAddressMaster_UDF (Address tab), or BIOGRAPH_MASTER (Biograph tab) that have been submitted and are not blank, the sunburst icon will display on the User button.

Use the Manage Mapping Tables window to view the available and active J1 mapping tables and columns. When you select table from the Available Tables drop-down list, a list of columns available for mapping appears in the Mapping Columns grid. For the J1 model tables used in Admissions, most of the columns are available for mapping.

Columns that are not available for mapping include these:

· The logging columns (such as JOB_NAME)

· Columns that are typically updated automatically through the code (such as NameMaster.DTE_CONFIRMED and CANDIDATE.COUNSELOR_INITIALS)

· Columns that would most likely not be asked of a candidate on an application or inquiry (such as AddressMaster.POSTNET_BARCDE_ZIP)