The GE Report requires a credential level code unique from the IPEDS reports. In the GE Credential Level column, define the credential level for each degree offered.

In the Maintain OPE Codes window, assign an OPE ID for each institution branch where your students may pursue educational programs. Also, assign the name associated to each OPE ID.

This window is opened when you click the Maintain OPE Codes button on the Maintain Organization Master window.

1.    In the both the Certification Definition Window and the Major/Minor Definition Window:

a.    Select the Gainful Employment check box for each GE program.

b.    Select the Medical/Dental Internship/Residency checkbox if appropriate.

2.    Open the Maintain Organization Master window.

a.    Locate the organization.

b.    Click the Maintain OPE Codes button (opens the Maintain OPE Codes window).

3.     In the Maintain OPE Codes window, Assign an OPE ID for both the main institution and any branch campuses associated to it.

4.    Assign the OPE ID(s) to each Degree History record (both historic and current)

a.    Assign the OPE ID on the Results Definition window.

or 

b.    Manually update the OPE ID of Place Earned column on the Degree History List and Update window.

or 

c.     Manually update the OPE ID of Place Earned column on the Degree tab of the Student Information window or the Degree tab on the Degree History window.

or

d.    If your school has only one OPE ID, execute the following script, substituting the OPE ID of 12345600 displayed with your own OPE ID:

Update DEGREE_HISTORY
Set OPE_ID = '12345600';

or 

e.    If your school has multiple branches, execute a script to assign each OPE ID based on how you know the student is attending the particular branch. If you use the student's location code in Student Master, the following script example could be modified to meet your needs:

Update DEGREE_HISTORY
Set OPE_ID = '1234560'
From DEGREE_HISTORY, STUDENT_MASTER
Where DEGREE_HISTORY.ID_NUM = STUDENT_MASTER.ID_NUM and STUDENT_MASTER.LOC_CDE
IN ('MAIN', 'NORTH');

5.    In the Update Definition User Access window, assign access for the Update Type and Update Code of 'OPE' to the appropriate user groups.

6.    Define the rules for assigning the OPE_ID via the Update Results and Rules window.

a.    If your school has only one OPE ID, the rule can be defined by simply adding a row in the Results Definition tab that has a resulting code equal to the OPE ID.

b.    If your school has multiple branches, create a rule to assign each OPE ID based on how you know the student is attending the particular branch. This may be based on the location code you assigned the student in the Student Master table, but it may be defined otherwise.

7.    In the Payment Plan Control window, select the Include in Institutional Financing Amount for Gainful Employment Report? checkbox for the appropriate payment plan codes. This includes any payment plan codes used as part of institutional loans awarded as financial aid that may be in repayment.

If your school identifies institutional financing given to a student other than by payment plan codes, you must define their institutional financing amount using either a stored procedure or a script. The stored procedure can be used as part of the process to create a snapshot for the Gainful Employment Report. If you choose to use a script, execute it after you generate the Gainful Employment snapshot.

8.    In the Charges/Refunds Definition window, select the Include in Tuition and Fees Amount for Gainful Employment Report? check box for the appropriate charge fee codes. This should not include charges for items not related to tuition and fees used to cover the expense of the gainful employment program.

 

Complete the following steps if you want to create snapshots in Institutional Reporting for the Gainful Employment Report:

1.    In the Purpose Type Definition window, verify that you have a Purpose Type defined for Gainful Employment Reporting. If there is no such purpose type, consult with your IT Director as this is created by the DDU process.

2.    In the Purpose Definition window, create a purpose code for collecting data for the Gainful Employment Report. Jenzabar recommends GAINFUL EMP as a purpose code and Gainful Employment Reporting as a purpose code description. You may define your own purpose code/description, but one must be present.

3.    In the Purpose Definition window, assign permission to user groups you want to access the Gainful Employment Report purpose code you created in Step 2 above.

a.    On the Purpose tab, select the Gainful Employment Report defined.

b.    Click on the Purpose Permission tab.

c.     Right-click and choose Add Row.

d.    Select from the drop-down list the Group ID to which to grant permissions to execute this report.

e.    Repeat for all Group IDs needed.

f.     Save. 

4.    In the Subset Definition window, verify that you have the required active Subset Code of NONE defined for Gainful Employment Reporting. The process automatically assigns the NONE subset, but it must be defined and set as 'Active.'

 

1.    Open the Create/Work with Snapshots window.

2.    Click the Create New Snapshot button.

3.    On the Snapshot Year/Date/Academic Year Term window:

a.    Enter a Report Year. Jenzabar recommends setting this to be the same as the award you will select later in the process.

b.    Enter a Snapshot Date. Jenzabar recommends that you use the date on which you are creating the report.

c.     Click the right arrow button.

4.    On the Data Collection Purpose window:

a.    Select the Gainful Employment Reporting purpose code you created.

b.    Click the right arrow button.

5.    The Data Collection Records Selection Method window is displayed.

a.    Select the Via Prompts radio button if you are using the default data selections Jenzabar has provided.

b.    Select the Custom Query radio button if you wish to make your own data selection.

c.     Click the right arrow button.

6.    If you selected the Via Prompts radio button, the Record Selection by Award Year and OPE ID window is displayed.

a.    Select the appropriate Award Year.

b.    Select the appropriate OPE ID.

c.     Click the right arrow button.

7.    The Data Collection Update Methods window is displayed.

a.    Select either Use J1 Logic to Populate Student Data or Use a Custom Stored Procedure to Populate Some or All of the Student Data.

b.    Click OK.

8.    The process begins to find the Gainful Employment student population and collect their data.

 

1.    Open the Regulatory Reporting window.

2.    Select the Regulatory Form of 'GER Gainful Employment Reporting.'

3.    Select the Snapshot based on the Report Year and Snapshot Date that you created.

4.    You can review the report data in the window or print it.

5.    When you are ready to create the file to transmit, click the Web Import tab.

a.    Confirm that the Regulatory Form and Snapshot selected are correct.

b.    Click on the Create a Web Import File button.

c.     The file name defaults to GER.txt.

d.    Rename the file based on the conventions used by the agency to which you send your Gainful Employment Report.

6.    The contents of the file, which is formatted as a Comma Separated Value file, are displayed. You can view the document in Notepad if desired.

 

You have the option of transmitting your Gainful Employment Submittal report to either National Student Clearinghouse (NSC) or National Student Loan Data System (NSLDS). Depending upon the agency to which you have elected to send your report, you will be required to have different naming conventions. In order to submit your file to NSC, you must contact them to be your servicer.

 

To transmit the file to NSC:

1.    Navigate to www.studentclearinghouse.org.

2.    Click on the FTP Login.

3.    Log in and follow the instructions.

 

To transmit the file to NSLDS:

1.    Select the Snapshot based on the Report Year and Snapshot Date that you created.

2.    You can review the report data in the window or print it.