You can select one of the following reports:

·       The Original transcript (r_id_transcript), which has a two-column landscape format.

·       The r_id_portrait_transcript, which has a one-column portrait format.

·       If you have a Texas state reporting license, the r_tx_id_transcript, which includes a count of withdrawn courses, Texas Success Initiative status, and Core Curriculum status.

A web version of this transcript is available for use in campus portal (JICS) as the Unofficial Transcript.

·       Any user-modified transcript, which is based on one of the transcripts (for example, r_id_transcript_lah or r_id_portrait_transcript_lah).

All of the nested reports for the new transcripts begin with "r_nr_id_.." You should NOT use the nested reports used in the first (previous) Original and d_transcript_form_y with the new Transcript 2000 transcripts.

Click this button to open the Maintain Address Priority window.

Two queries are shipped with the J1 Registration module. Either query can be customized to provide the selection that you need.  Make sure you append to the name of the query when you save.

·       The Original query performs a select of all students who have a record in the Student Master table.

·       The d_id_transcript_curr_stud query performs a select of all students with records in the Student Master table for whom the Most Recent Year and Term enrolled matches the Default Current Year and Term selected in the Registration Configuration window.

Select/Enter selection criteria on the Additional Criteria tab if desired. When you select a query and then click the Populate IDs via Query button, the students retrieved by the query and validated by the criteria on the Additional Criteria tab are placed in the Available Students group box. For example, if the Students Without Holds checkbox is selected on the Additional Criteria tab when you click the Populate IDs via Query button, those students retrieved by the query who have Holds on their Student Master record will not appear in the Available Students group box.

An individual ID can be selected one of three ways:

·       Enter the student's ID Number in the ID# column, and then click the Select Student button.

·       Enter the student's ID Number in the ID # column, tab from the ID # column, and press the spacebar.

·       Enter the student's ID Number in the ID # column, tab from the ID # column, and press Alt + S.

The students are retrieved one at a time and are placed in the Selected Students group box.

If a student has a Hold, the is displayed beside the name. Hover the mouse over the icon to view a description of the Hold(s).

If the student has no current FERPA permissions defined, the icon is displayed.

Use the Add/Remove buttons to move the students back and forth between Available Students and Selected Students group boxes, or you can drag students from one group box to the other. The criteria selected on the Additional Criteria tab will determine which students can be moved to the Selected Students group box.

Select the number of transcripts you want to print. The number of copies selected on this window will default to the Transcript Print Preview window. This column is not available if you have a license and permissions to use Electronic Transcripts.

Select this checkbox to print an "official" transcript. Every transcript previewed or printed that is not an official transcript is stamped with the "Unofficial Transcript" watermark and will contain generic personal data instead of real Personal Identification Data. You can clear this checkbox to check for missing data before you generate the official transcript.  

It is very important that this functionality is not altered in any way, since it is part of the implementation for managing students with Transcript Holds that are either a Warning or a Hold.

The "Unofficial Transcript" watermark will display or print on the transcript under the following conditions:

·       The Print Official Transcript checkbox is not selected.

·       The student has a Hold on their Student Master record that is defined in the Hold Setup window as a Transcript hold.

·       The student has a Hold on their Student Master record that is defined in the Hold Setup  window as a Transcript warning and you do NOT have permission to override holds (Registration Permissions window).

When you select the Print Official Transcript checkbox, the Document Storage group box appears.

Select this radio button to print only the students selected (highlighted) in the Selected Students group box.

Select this radio button to print all students listed in the Selected Students group box.

Click this button to preview the transcript(s) before printing.

Click this button to send the transcript(s) to the assigned printer.

Click this button to process and generate Electronic Transcripts.

If you want to limit the divisions for which transcripts are previewed/printed, highlight the appropriate division row(s) in the left box and click the Add button. To remove divisions, highlight the appropriate division row(s) in the right box and click the Remove button.

1. • Select the Students Without Holds checkbox if you want to print transcripts only for students who do not have Holds. If you do not select this checkbox, transcripts for students who have Holds will be watermarked as an "Unofficial Transcript."

   • Select the Students Without Warnings checkbox if you want to print transcripts only for students who do not have Holds. If you do not select this checkbox, transcripts for students who have Warnings will be watermarked as an "Unofficial Transcript."

   • If you wish to print transcripts only for students who are currently in a specific division, select the division group that contains those divisions in the Student Master Current Division in this Division Group drop-down list box. The students in the Selected Students group box on the Student Selection tab will be restricted to those students with this division code on their Student Master row.

   • If you wish to print transcripts only for students with a particular class code, select that row and click the Add button. The students in the Selected Students group box on the Student Selection tab will be restricted to those students with that class code on their Student Master row.

   • If you wish to print transcripts only for students from a particular campus, select that location row and click the Add button. The students in the Selected Students group box on the Student Selection tab will be restricted to those students with that location code on their Student Master row.

Make sure you have Ghostscript PDF Writer installed and that your printer is configured to Print to File. See the ???Ghostscript Installation and Configuration??? section in the Jenzabar J1 Desktop Installation Guide.

1.    Open the Transcript Report window.

2.    On the Additional Criteria tab, select any additional criteria to be used in generating the report and click the Save Additional Criteria button.

3.    On the Student Selection tab, select students by selecting the appropriate Query and clicking the Populate IDs via Query button. Select and Add ID Numbers from the Available Students pane to the Selected Students pane.

OR

Enter the ID Number and click the Select Student button to populate the Selected Students pane.

4.    Select the appropriate options in the Print/Preview group box and click the Preview button to view the transcripts in the Transcript Print Preview window.

5.    Click the Print button to send the transcripts to the printer. If there are students with Transcript Holds and/or Warnings when you generate the Transcript Report and click Print, the Printing Transcript Reports: Student Transcript Holds window is displayed.

6.    Select/Clear the Print Transcript for Students with 'Holds' and/or the Print Transcript for Students with 'Warnings' checkboxes and then click the Continue, Cancel, or Print Report buttons.

 

The Division Definition window allows you to define the order in which the divisions appear on reports. In default transcripts, this is the first sort column.

To add this capability to customized transcripts, do this:

1.    In the Transcript Report window, select your customized report and click the Customize button to launch InfoMaker.

2.    When the report opens in InfoMaker, click ,the Data Source button  to go to the Select mode.

3.    Click on the Sort tab at the bottom.

4.    Find the division_def.report_order column on the left side and drag it to the right side, putting it at the top of the list.

5.    Click on the Return button to return to the Design mode of the report.  

6.    Save the customized report and close InfoMaker. This will take you back to the Transcript Report window in J1 Desktop where you can test your report.

For instructions and the full description of partial transcripts, see the Partial Transcripts topic in the Jenzabar One Web online help.

Federal regulations prohibit withholding a term from transcripts if the term has been paid and the student received federal aid. Penalties may be severe, so make sure you're in compliance.

 

If you don't have permission to see students' Legal Name, you can't view the transcript report. Administrators can grant permission on the Additional Name Types window.

Competencies appear only if all of these are true:

• The student met the requirements to achieve the competency.

• The competency is set to appear in transcripts (CBE Competency Definition window, Show on Transcript checkbox).

• Competencies are set to appear in transcripts (Registration Configuration window, Competency Based Education tab, Transcript group box).

Competencies are available only to schools with the Competency Based Education (CBE) license.

Many factors affect your ability to generate partial transcripts. For instructions and the full description of partial transcripts, see the Partial Transcripts topic in the Jenzabar One Web online help.