Review/Add Comments and Attachments Window

This window allows you to add, view, and/or delete comments and attachments made by other persons. You can also view contact profiles (if available) of persons who made comments and/or attached an item. This window opens when you click one of the following icons in another J1 Desktop window:

Depending on your school's configuration settings, other persons may be notified via an e-mail message or an application alert that you have made comments or attached an item.

Feedback

This drop-down column displays the name of the item that is currently being viewed or to which you want to add feedback. The list in this column defaults from the window where you requested to add/view Feedback by clicking one of the icons.

When you choose an item, the list of Feedback attached to that item is displayed.

Feedback List

When you choose an item in the Feedback drop-down list, each piece of Feedback for this item is displayed in a text bubble. If available, a picture of the person who left the Feedback item is also displayed. If no picture is available, the

is displayed. Clicking on either the picture or the icon displays the person's contact profile.

· The name of the person who attached the feedback item and the date the feedback was left, which is displayed as an e-mail address link if available. Click the link to open the Send Email window.

· Comment text. The

icon (if available) allows you to remove your comment. Your comment can only be removed if it has not been viewed by another person.

· Hyperlinked name of the attachment. Click the link to open the attachment. The

icon (if available) allows you to remove a file you attached. Your file can only be removed if it has not been viewed by another person.

Adding Comments

The comment text box allows you to enter a comment up to 1,000 characters. As you type your comment, the number of characters remaining for you to enter displays at the bottom of the text box (Still Available to Comment).

Adding Attachments

The attachments text box allows you to display the navigation path to an attached file. Click on the

icon to navigate to the file to be attached.

Buttons

The Close button closes the window and does not save any comments or attachments.

How To

1. From an appropriate window in J1 Desktop, click the icon beside the desired row.

2. The Review/Add Comments and Attachments window is displayed.

3. If you want to post a comment, enter your desired comment (up to 1,000 alphanumeric characters) in the text box at the bottom of the window. The text box displays the following text: "Type your comment here..."

4. If you want to attach a file, click the icon to navigate to the location of the file.

a. Navigate through the network to select the appropriate folder and document. If you select a file type that is not allowed in the module in which you are working, the following message is displayed: "The file you have selected is not allowed to be attached. This is because the file type (extension) is not supported. Check with an administrator about supporting this file type as an attachment."

b. Click the Open button. The location will be displayed in the textbook that displays the following text: "Click paper clip to add a file..."

5. Click the Add button to add the comment/attachment to the Feedback list

OR

Click the Close button to abort posting of the comment/attachment.

6. If desired, click the icon to print the entire Feedback thread.

1. From an appropriate window in J1 Desktop, click the or icon beside the desired row.

2. The Review/Add Comments and Attachments window displays the Feedback thread.

3. You may read the comments and/or click on the attachment link to open it for viewing.

4. Once you read comments and view attachments, they are automatically marked as "read."

5. You may add your comment and attachment(s).

6. When finished, click the Close button at the bottom of the window.

1. From an appropriate window in J1 Desktop, click the or icon beside the desired row.

2. The Review/Add Comments and Attachments window is displayed.

3. If the person who made the comment or attached the file has a profile available for viewing, you can click the picture of the person or the (no photo available) icon to view their contact profile.

4. The Contact Profile window is displayed

1. From an appropriate window in J1 Desktop, click the or icon beside the desired row.

2. The Review/Add Comments and Attachments window is displayed.

3. Click the hyperlinked name to whom you want to send the e-mail message.

4. An e-mail message form is displayed for your use.

a. The To: field is populated with the person's e-mail address.

b. The Subject: field is populated with the name of the item to which the Feedback is attached.

c. You will need to type in the From, CC, BCC, and Body text.

d. You may also attach/unattach files by clicking the appropriate icon ( or ) in the Attachments section.

5. Click the Send button (or Cancel button if desired).

1. From an appropriate window in J1 Desktop, click the or icon beside the desired row.

2. The Review/Add Comments and Attachments window is displayed.

3. Click the icon to print the entire Feedback thread.