Open the Student Inquiry Window and click on the Summaries tab. The bottom part of the window contains the column labeled "Classification" that contains STUD_TERM_SUM_DIV.CLASS_CDE. 

Open the Student Information window and click on the Student tab (if Update Student Master is selected. The Class column contains STUDENT_MASTER.CURRENT_CLASS_CDE.

Open the Student Information window and click the Student Division tab (if Update Student Division Master is selected). The Class Level column contains STUDENT_DIV_MAST.CLASS_CDE.

The values are maintained on the Classification definition window (or in J1 Web on the Classification Definitions page).

In J1 Web, this field is on the Student Information Details page, Division tab, Other Details: Class Level.

A student can have several classifications, so there are several different "Class", "Class Level", and "Classification" fields. See the Classification Definitions topic in J1 Web help for information on each field in Desktop and J1 Web.

 

1.    In the Classification Definition window, define the classification codes used by your institution.

2.    Map your classification codes to the appropriate values that IPEDS uses.

 

1.    Identify the classification rules you publish in your Catalog. Typically, student classification is based on the number of credit hours a student has earned in their career (classification level examples).

2.    Add row with Update Type of 'CL' on Update Definition window.

a.         Go to the Update Definition window and define any three-character Update Code.

b.         Add a meaningful Description.

c.          Choose Update as the Process Type.

d.         Select STUD_TERM_SUM_DIV as the Target Table.

e.         Select CLASS_CDE as the Target Column.

3.         Allow access to Classification Type and Code on Update Definition User Access window.

a.    Go to the Update Definition User Access window.

b.    Select the Group at the top of the window.  

c.     Select the CL type and code in the Available Codes group box and then click Add to move it into the Select Codes group box.

4.         Define the Classification rules on the Update Results and Rules window.

a.    Open the Update Results and Rules window.

b.    Select the Classification Type and Classification Code in the header.

c.     In the Results Definition tab, select the code that represents freshmen and click Save.

d.    Repeat this for each Classification in the Class Definition table. J1 knows that you are defining Classifications so the Resulting Code drop-down list is populated with the Classification codes you defined in the Classification Definition window.

e.    On the Results Rules Definition tab, define the "rule" that will stamp the freshman classification code on Student Term Summary by Division. Enter a rule that looks something like the following (modified, of course, to fit your institution's specific needs):

Seq #	Rules Table/Column/Expression	Rules Operator	Rules Value/ Expression	Logical AND/OR
1	student_master.cur_stud_div	=	'UG'	AND
2	stud_term_sum_div.career_hrs_earned	BETWEEN	0.00 and 29.99

f.     The Print Rules tab allows you to view the criteria you have selected for all of the Resulting Codes. You can print it and use it as a problem-solving tool. You might want to save a hard copy in case someone changes the rules by mistake, etc.

5.    Copy rules.

a.    Open the Results Definition tab.

b.    Select the Freshman row.

c.     Click the Copy Rows button.

d.    In the newly copied row, select Sophomore in the drop-down list and click Save.

e.    Modify the rule to use the Career Hours required for a Sophomore classification.