Credit Hours Update/Report Window

Use this window to run the Credit Hours Update Report so you can identify the eligible credit hours for federal financial aid for students enrolled in a selected POE. Several student and course criteria determine whether a course's credit hours will be counted toward the student's total enrolled hours.

Before running the process, make sure the correct financial aid system is active in the Financial Aid System section of the window. To define an active financial aid system, use the Financial Aid Configuration window.

  • If your school is using Jenzabar Financial Aid (JFA), the process finds students using Student Course History records for the year and term mapped to the selected POE (period of education). The Financial Aid Master table updates accordingly.

  • If your school is using PowerFAIDS,the process identifies students through the PowerFAIDS database based on those assigned to the selected POE. It determines their enrollment for the year and term mapped to the selected POE.

Student and course criteria

After students have initially registered for classes in the Registration module, you need to update your financial aid system with the eligible number of credit hours they are taking so financial aid awards can be made or adjusted accordingly.  

POE load, year hours enrolled, and career hours earned are also updated and placed in the table.

This enrollment data may then be sent to your financial aid system using the Create Student Update for Financial Aid window.

If you are using PowerFAIDS, the credit hours update begins by identifying all students assigned the selected POE and then either inserting or updating a Financial Aid Master row for them. It assigns their student division in Financial Aid Master based on their current student division found in the Student Master table when inserting a row or updating a student with a missing student division.

If you are using JFA, students are identified by Student Course History records for the year and term mapped to the selected POE (period of education). The Financial Aid Master table updates accordingly.

Throughout the drop/add period, update the hours and other enrollment data so that award packages can be adjusted. You may choose to review the Drop/Add Report, which lists those students whose hours have changed or crossed certain hour boundaries. This report notifies you of students whose aid packages need to be reviewed because of a change in their course load..

A student's award package may need to be adjusted if they decreased the number of hours they are taking and dropped from full-time status.

 

Mapping J1 Desktop Columns to JFA and PowerfAIDS

Data Item

Jenzabar Financial Aid

PowerFAIDS 

Student ID_NUM 

From Student Course History 

From Biograph Master when social security number matches student_ssn from PowerFAIDS  

POE ID 

Selected prompt 

Selected prompt 

Current Student Division  

From Current Student Division(CUR_STUD_DIV) field in Student Master  

From Current Student Division (CUR_STUD_DIV) field in Student Master 

 

Columns

Financial Aid System

Trial Run

Select Calculation Method

Query

POEs to Process

Generate Drop/Add Report

Credit Hours Boundary for Drop/Add Report (Optional)

How To

Prepare to Run Credit Hours Update/Report Using PowerFAIDS

Running Credit Hours Update/Report Using Jenzabar Financial Aid System

Running Credit Hours Update/Report Using PowerFAIDS

Update Student Credit Hours and Print the Drop/Add Report

Print the Drop/Add Report

Related Topics

Updating Student Credit Hours and Printing the Drop/Add Report

Drop/Add and Hours Boundaries Examples

Financial Aid Master Window