Synchronize Advisee Information Window

Use this window to update advisee information. Synchronizing clears out all selected advisee information and rebuilds it based on the most recent information in the Student Division Master and Degree History tables.

This process is typically only run when your school initially goes live with J1 Desktop and has mock data from testing or when you need to start over with advising information for an advisee or group of advisees.

General Tab

Use this tab to select the advisees you want to synchronize with the Registration module.

· Quick Select lets you select a small handful of advisees to be synced.

· Custom Select lets you use a query to select a large number of advisees to be synced. Jenzabar provides the q_sync_advisee_info query, which can be customized as needed. If you customize the query or create a new query, you must begin the name of the query with "q_sync_advisee_info." If the revised or new query does not use that naming convention, it may not be saved or be available as an option in the Query drop-down list.

Customized queries must include the NameMaster table with the ID_NUM column selected in order for the sync process to work correctly. To produce different result sets, join another table to the NameMaster table on the ID_NUM column.

Options Tab

Use the following options to determine what advisee data is synchronized (created/updated):

Create Advisee Information

When selected, inserts the ID Numbers of those advisees that don't exist into the Advisee Master table.
Synchronize with Student Division Master

When selected, deletes and re-inserts the advisees' Advisor Student table rows based on advisors in the Student Division Master row.

If the Advisor Student table row needs to be created, but the advisor does not exist, a row is inserted into the Advisor Master table.
Current Division Only

When selected, creates and refreshes Advisor Student table rows for the advisees' current division.

When not selected, Advisor Student table rows are created/refreshed for all Student Division Master rows.
Synchronize Aims with Degree History

When selected, aims for each student are deleted and rebuilt based on information from the Degree History table and/or the aims mapped with degrees on the Degree/Aim Cross Reference window.
Synchronize GPA Profiles with Degree History

When selected, Program GPA information for each advisee is deleted and rebuilt according to the Degree/Aim Cross Reference window mappings.
Synchronize Student Plans with Degree History

When selected, academic plans are assigned to advisees with active degrees (Degree History tab). These plans are associated with the advisee's selected degrees.

	This update process does not enforce Primary Advisor and Advising Group rules. If your school is set up to use the automatic Advising Groups assignment functionality, running this process overrides existing Advising Group assignments.
	It is crucial you use the q_sync_advisee_info query when selecting the advisees to be updated. Not updating the query will select and update all advisees with an active degree.