Maintain Advising Requirements Window

Use this window to view, maintain, and define Advising Requirement Codes, which are the building blocks for the Advising module and are used to build your curriculum on the Institutional Requirement Trees window. When a requirement is defined, it is associated with a code that identifies it within the Advising system. It is also defined with a specific requirement type that is used to determine how the requirement is to be evaluated.

Advising requirements are used for two major purposes:

· They define the link between the Registration and Advising modules. The Advising Requirement Code column is maintained in the Registration module on the Catalog window, Section Master and Schedules window, and Student Course History table.

· They are used as a broad definition of a requirement for which a student is evaluated.

If ART103 will always be worth three credit hours, you would set the Hours Needed for this requirement to 3. However, if this requirement is found in both the General Education and Art Major Institutional Requirements Trees, then ART103 could be defined with a minimum grade of D for the General Education Tree and a B for the Art Major Tree. When the Advising Engine evaluates the student's progress, both instances of ART103 will have Hours Needed equal to 3 because of the broad setup in the Advising Requirements Codes table but the grade requirement will vary depending on the Institutional Requirements Tree.

Columns

The following columns are available to define Advising Requirements:

The course description that has been identified for the requirement is displayed.

If an R (Root) cluster code appears, the relation type will automatically default to AND and the column becomes display only. If a G (Group) cluster code appears, the relation type is editable.

On the Maintain Advising Requirements window, you cannot change an Advising Requirement Type of ROOT or GROUP to any other Advising Requirement Type if it is utilized in at least one institutional requirements tree. If this is the case, you will receive the following message: "Sorry, this ROOT requirement is currently utilized in at least one institutional requirements tree; therefore, the advising requirement type and cluster code cannot be modified."

If you have experience building Trees in Advising, you may have come across the error “Unable to retrieve parent handle.” This error most often occurs when the ARC Type of a ROOT or GROUP has been changed after that specific ARC had already been built into a Tree.

Options

In addition to options available for grid windows, the following options are also available from the right-click or Options menu:

Opens the Rename Advising Requirement Type window, where you can enter a New Advising Requirement Type code to replace the Old Advising Requirement Type code.

Opens the Advising Requirement Detail window where you can enter/edit additional data for the selected requirement.

Opens the View Catalog window where you can view courses and course descriptions for the selected requirement.

How To

1. Open the Maintain Advising Requirements window.

2. Choose Add Row from the right-click or Options menu.

3. Enter the required data.

4. Additional criteria can be specified for requirement codes after they have been defined by selecting a row and choosing Advising Requirement Detail from the right-click options.

5. Save.

1. Open the Maintain Advising Requirements window.

2. Select the appropriate Advising Requirement row.

3. Choose Rename Advising Requirement Type from the right-click or Options menu.

4. The Rename Advising Requirement Type window opens with the Old Advising Requirement Type column populated with the type to be renamed. Enter the new name of the type in the New Advising Requirement Type column

5. Save.