Maintain Surveys Window

Use this window to define surveys in a particular session and to maintain other related items such as survey questions, issuing and copying surveys, maintaining and generating groups, etc.

Columns

Options

Survey Groups (maintain groups of students according to their responses to the survey)

Generate Survey Groups (generates groups of students according to their responses to the survey)

How To

Both Surveys and Survey Questions must be defined prior to attaching questions to a Survey. You can sort the list of attached questions by selecting one of the Sort By radio buttons in the header.

1. Open the Maintain Surveys window.

2. Specify the appropriate Session.

3. Select the Survey to which you want to attach questions, and choose Survey Questions from the right-click or Options menu.

4. The Survey Questions window opens.

5. Verify that you selected the correct Session and Survey, and then specify the Cutoff Question that will be used when generating Survey Groups.

6. To attach a question, choose Add Row from the right-click or Options menu.

7. Specify the Number, Question Code to attach, Priority, and whether or not the responses will be verified at the time student responses are being recorded. Additional question information entered as part of the Question Definition (description, possible responses, etc.) is displayed on the row.

8. Save.

1. Open the Maintain Surveys window.

2. Specify the appropriate Session.

3. Select the survey you want to copy, and choose Copy Survey from the right-click or Options menu.

4. Verify that you selected the correct survey to Copy From.

5. Specify the Session, Survey Code, and Description for the new survey that will be created.

6. Click OK.

1. Open the Maintain Surveys window.

2. Specify the appropriate Session.

3. To create a new survey, choose Add Row from the right-click or Options menu.

4. Type in a new Survey Code, Description, and the Cutoff Priority.

5. Save.

6. Various options are available from the right-click or Options menu.

You can also issue surveys to students via the Surveys Issued window, the Maintain Session Students window, or the Surveys Issued tab on the Student Residence Information window.

1. Open the Maintain Surveys window.

2. Specify the appropriate Session.

3. Select the Survey you want to issue, and choose Surveys Issued from the right-click or Options menu.

4. The Surveys Issued window opens.

5. Choose Add Row from the right-click or Options menu.

6. Type in or select the student's ID Number.

7. Save.

To utilize the Survey Group functionality in J1 Desktop Student Life, the institution MUST prioritize the questions in the Housing Survey. The Generate Survey Groups process in J1 Desktop Student Life only considers questions to be used to generate groups up to the value of Cutoff Priority.

1. The institution must have a license for CRM Student.

2. On the Residence Life tab of the Student Life Configuration window, select the campus portal (JICS) Housing Surveys checkbox.

3. On the Maintain Surveys window, choose the Session for which the survey information will be collected.

4. In the Detail pane, choose Add Row from the right-click or Options menu.

5. Specify a Survey Code, Description, and Cutoff Priority.

6. Note the Session and Survey values. They will be used when configuring the Additional Parameters for the Form Builder form for the Housing Survey that the institution is using. (See the Housing Survey Portlet online Help in campus portal (JICS) for more information on using this information.)

7. Save the Survey row.

8. Create the Housing Survey in campus portal (JICS) Form Builder. (See the Housing Survey Portlet online Help in campus portal (JICS) for more information.)

9. When configuring the Additional Parameters for the Form Builder form, enter the Session and Survey code noted in Step 6.

10. For those questions in the Survey that are drop-down list box type of questions, the institution must use TABLE_DETAIL or some other table to define a list of values that will be present in the list box.

11. As students complete and submit the Surveys, the questions that were created in Form Builder are automatically downloaded to J1 Desktop Student Life. Questions are created in the Housing Survey portlet in campus portal (JICS), not in J1 Desktop Student Life.