At this time, the Fee Code needed for the Non-Traditional charge codes is not available on the Miscellaneous Charge Codes window. Therefore, open the CHG_CDE table in InfoMaker and enter the necessary Fee Codes.
This window is available only for schools with the Non-Traditional Registration license. It displays all charges for a course. Five types of charges can be generated for a Non-Traditional course, and these types of charges appear on individual tabs in the Courses window. These charge codes must be defined on the Miscellaneous Charge Codes window in Accounts Receivable.
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At this time, the Fee Code needed for the Non-Traditional charge codes is not available on the Miscellaneous Charge Codes window. Therefore, open the CHG_CDE table in InfoMaker and enter the necessary Fee Codes. |
The courses that are created in Non-Traditional can build charges using one of the following methods:
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Method |
Description |
Advantages/Disadvantages |
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Plan A |
Charges can be defined in Accounts Receivable by either defining charges based on hours or charges on a course-by-course basis. |
If your institution has a complex refund policy, it may be best to define course charges in Accounts Receivable. Setting up course-by-course charges is difficult, and granting permission to charge definition windows for course planners may not be possible. The charges for traditional courses defined in the Accounts Receivable module can be generated for Must Pay courses in the online registration process. |
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Plan B |
In the Courses (Non-Traditional) window, enter an amount in the Fee column on the Activities, Services, Resources, Textbook, or Course tab. When the course planner determines that students can register for the course and receive the charges, a charge code needs to be attached to each of the Fee columns in the Course Charges window. Therefore, if fees are entered for a field trip, a textbook, and tuition on the Course tab, these three charges will need to have charge codes attached to them. |
Setting up charges in the Non-Traditional module is easy. Charges are generated in the appropriate Business Office tables, and all the receipting and statements are handled in the typical Business Office manner. If refunds are not 100% of the amount the student was charged, the charge code must be created manually on the Charges tab of any Non-Traditional window using discount codes. The charges for non-traditional courses defined in the Non-traditional Courses window cannot be generated for Must Pay courses in the online registration process. |
From the Course Charges window, click the User... button to open a new window: User Defined Forms ??? Course Charges. The User Table tab is displayed.