NSC Degree Verification Reporting Process

The NSC DegreeVerify℠ service is a central source that employers, schools, and background screeners can check to confirm an applicant's listed degrees. Your school can participate for free in order to build the central database of degrees.

Prepare this report on the NSC Degree Verification Data Collection and Transmission window. The window's tabs lead you through the steps.

Which Students Should Be Included?

You should include all students who received degrees in the reporting period except those with a Foreign Student status. (You can exclude them in the NSC Degree Verification Data Collection and Transmission window | Collect Data tab.)

Students with FERPA and Financial information blocks are reported to NSC, but flagged so that NSC doesn't release their blocked information.

Outline of The Steps

1. Create a New Batch

As soon as the window launches, the NSC Records Select Batch window pops up to let you create a new batch.

When you click a button, the pop-up closes, and you see the NSC Degree Verification Data Collection and Transmission window again. Step through the tabs from left to right.

2. Collect the Student Information

On the Collect Data tab, select the header information: FICE / Branch, NSC Degree Period, and Report Date. Then configure your settings for gathering information, and click Populate NSC Tables.

3. Edit the Details, Header, and Trailer

On the Detail Records tab, verify the information. You can remove or add students as necessary. The fields are editable, so you can make changes, but the changes are for the report only. They don't apply to the student master database table.

On the header Records and Trailer Records tabs, verify the information. Some fields are editable.

4. Finalize the File

After you've verified the details, header, and trailer, go to the Prepare Final File tab. Click the Create Final Transmittal Files button. The report is created.

5. Send the Report

You can view the report in the View/Send Final File tab. Select the file and view it in that window or open it in Microsoft Notepad. When you're ready, click Secure FTP to transmit the file to NSC.

In the Reports tab, you can view or print any of your reports or save them to another location.

How To

1. Create a new batch:

a. Open the Degree Verification Data Collection and Transmission window. The NSC Records Select Batch window pops up.

b. Click the New Batch button.
The pop-up closes, and the NSC Degree Verification Data Collection and Transmission window opens to the Collect Data tab.

2. Collect information:

a. On the Collect Data tab, enter or select the parameters for collecting information.

b. Click the Populate NSC Tables button. This collects the information and puts it in the NSC tables in the database and shows it on the Detail Records tab.

3. Edit the information:

a. Click the Detail Records tab, and verify the student information, and edit it as necessary.

i. To remove a student, right-click their row, and select Delete Row.

ii. To add a student, right-click anywhere in the datagrid, and select Add Row.

b. Click the Header Records tab and the Trailer Records tab to review and edit the report header and trailer.

4. Finalize:

a. Click the Prepare Final File tab.

b. Click the Create Final Transmittal File button.

5. Send:

a. Click the View/Send Final File tab.

b. Click the Filepath icon , and browse to find the report file.

c. If you wish, click View File or Open in Notepad to see the file before you send it.

d. To send the file, click Secure FTP.

1. Open the Degree Verification Data Collection and Transmission window. The NSC Records Select Batch window pops up.

2. Select the row of the batch you're working on, and click OK.
The pop-up closes, and the NSC Degree Verification Data Collection and Transmission window opens to the Detail Records tab, populated with information from the batch you selected.

3. Edit information as needed.
If you need to recollect data

a. Click the Collect Data tab.

b. Enter or select the parameters for collecting information.

c. Click the Populate NSC Tables button. This recollects the information to update the NSC tables in the database and show it on the Detail Records tab.

4. Verify the information in the Detail Records, Header Records, and Trailer Records tabs.

1. Select the batch:

a. Open the Degree Verification Data Collection and Transmission window. The NSC Records Select Batch window pops up.

b. Select the row of the batch you need to amend, and click OK.
The pop-up closes, and the NSC Degree Verification Data Collection and Transmission window opens to the Detail Records tab, populated with information from the batch you selected.

2. Edit information as needed.
If you need to recollect data

a. Click the Collect Data tab.

b. Enter or select the parameters for collecting information.

c. Click the Populate NSC Tables button. This recollects the information to update the NSC tables in the database and show it on the Detail Records tab.

3. Verify the information in the Detail Records, Header Records, and Trailer Records tabs.

4. Finalize:

a. Click the Prepare Final File tab.

b. Click the Create Final Transmittal File button.

5. Send:

a. Click the View/Send Final File tab.

b. Click the Filepath icon , and browse to find the report file.

c. If you wish, click View File or Open in Notepad to see the file before you send it.

d. To send the file, click Secure FTP.

1. If you already have the Degree Verification Data Collection and Transmission window open, then in the header, select a FICE / Branch. Skip to Step 3.

2. Otherwise, open the Degree Verification Data Collection and Transmission window. The NSC Records Select Batch window pops up. Each row in the pop-up is an existing batch.

a. Select a row of the report you want to view.

b. Click OK.

3. Click the Reports tab.

4. In the Select Report group, select a Report Type and Report.

5. Click the Preview button. The report appears.

6. If you want to save the report to another location or in another format, click the Save icon within the window and follow the prompts.

7. To print the report, click the Print icon.