Setting Up for NSC Reporting

The first time you report enrollment with Jenzabar J1, complete all setup before you begin. It will save you time and help make your reports accurate.

Types of Setup Tasks

Setup for NSC reporting falls into these categories:

Contacting the NSC
(to establish a plan for both enrollment reporting and degree verification reporting)
Setting Up Jenzabar windows

Standard Windows
NSC-Specific Windows
Rules-Based Updates (RBUs)

Contacting NSC

Contact the NSC to arrange a contract to report to the NSLDS using NSC as your reporting agent. Be sure to discuss both enrollment reporting and degree verification.

National Student Clearinghouse

2300 Dulles Station Blvd. Suite 220

Herndon, VA 20171

(703) 742-4200

http://www.studentclearinghouse.org

Standard and NSC Windows

Set each of these windows to capture your enrollment information accurately. You can find each window in the Activity Centers search on My Workspace.

J1 Desktop Standard Windows

· Registration Configuration

· Year Term Subterm

· Degree Definition

· CIP Definition (NSC Credential Levels tab)

· Major/Minor Definition

· Certification Definition

· Classification Definition

· Leave of Absence Definition

· Maintain Table Values: Exit Reason

NSC Windows

· NSC Configuration

· NSC Enrollment Status

· NSC Part-Time Full-Time Table

· NSC Term Definition

· NSC Program Length Type Definition

· NSC Special Program Definition

· NSC Program Credential Level Definition

· NSC Student Phone Type Definition

· NSC Veteran Status Definition

Rules Based Updates (RBUs)

Set up these RBUs in the Update Definition window.

Required

· NS1: FICE Code

· NS2: Branch Code

· NS4: Foreign Student Status

· NS5: Graduate Level

· NS6: Data Block

· NS7: FERPA Block Indicator*

· NS8: Financial Block Indicator*

· NS11: Ethnicity and Race

*NS7 and NS8 are for the degree verification report. The others are for the enrollment report.

Optional

· NS9: Classification

· NS10: Good Student

· NSCLR: Clear Special Status

· NSCLRDTE: Clear Special Status Date

A student's NSC Special Status can be changed in the Student Information window, and the change can be populated in several tables the Cross Table Student Update Information process. See the Cross Table Student Information Update Window topic for details. But these RBUs, when run after that process, clear the Special Status and its date.

· PFN: NSC PT/FT Update Rule

Advising Windows

If your school uses J1 Advising, set up these windows.

Window	Task
Registration Configuration \| Registration Configuration tab \| For Program Enrollment Use drop-down	Select either Advising Requirement Trees or Program GPA Profile.
Institutional Requirement Trees (if your school uses Advising Requirement Trees)	Set up Free Elective (*) and Administrative (#) buckets.
Maintain Program GPA Profiles (if your school doesn't use Advising Requirement Trees)	Set up profiles for your school's majors, minors, concentrations, and certifications.
Degree/Aim Cross Reference	Map aims to majors, minors, concentrations, and certifications.
Compute Student Progress	Update students' progress toward their programs.

If your school doesn't use J1 Advising, you'll use the Create Transmittal File process to create transmittal detail rows, but you won't be able to populate the Program Enrollment Status.

The Create Transmittal File process will populate the NSC Transmittal Detail program buckets with all other information.
Work with your IT staff to determine how you might calculate and then update the Program Enrollment Status for each program.

After your setup is complete, you can work on the first run for a term. We recommend starting with a summer term.

How To

Set Up for the First Time Your School Uses Jenzabar to Run NSC Reports

Learn More

National Student Clearinghouse Overview

Setting Up Rules Based Update for NSC Reports

Where NSC RBUs Are Run

NSC Database Tables

NSC Configuration Window