Course Authorization Configuration

The Course Authorization process is designed to provide access to courses for non-teaching faculty in Course Control and Course Authorization portlets in campus portal (JICS). The three authorization flags set on the Faculty Information window are used in the Course Authorization portlet to determine the specific authorizations for the logged in user. Faculty members, other than course instructor, assigned to the course will have access to that course in one or both portlets. The access depends on the value assigned on the Instructor Approved column. Permissions are handled either through Course Authorization groups or by directly editing the faculty members' permissions manually in the Faculty Information window and/or the Faculty Load window.

Prior to setting up course authorization groups, the following configuration options must be set:

1. Open the Course Authorization Permission Config window.

2. Choose whether to select the Advisors Can Authorize All Courses checkbox:

a. If selected, all faculty members who are a member of the Advising group and who have access to campus portal (JICS) Course Authorization portlet are granted permissions to view courses in that portlet and, if they are granted permissions on the Maintain Advisor Window, perform the capacity, schedule conflict, and requisite Course Authorizations on all courses.

b. If cleared, faculty members will not be able to view all courses in the campus portal (JICS) Course Authorization portlet. They can only perform the capacity, schedule conflict, and requisite Course Authorizations on courses to which they are assigned. In this case, the three authorizations flags on the Faculty Information window are used to determine the specific authorization access.

c. Note that the Advisee Roster portlet is not affected by this column.

3. Click the select button (...) to open the Select Years Terms window and select the years and terms considered active for the purposes of course authorization.

4. Enter the Start Date and End Date to determine between what dates the active terms are valid.

5. Enter a Reminder Date to remind the Course Authorization administrator when to change the Active Terms.

6. Choose whether to select the Allow Filters checkbox:

a. If selected, up to five Filters will be available to filter the groups when the right-click Assign Auth Group option is used. If the filters are not used then all groups will display on the Select Groups to Update window when that option is used.

b. If cleared, all groups will display for selection. The Filters will not be available to further determine what courses are available for course authorization.

c. If you selected the Allow Filters checkbox, select up to five table/column combinations to use as Filters for valid courses.

7. Click Save.

Course Authorization Configuration

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