Set My Profile Sharing Preferences Window

Use this window to indicate what contact information you want to share with other J1 Desktop users involved in your module cycle. Contact information appears on the Contact Profile window.

Select Contact Information to Share

This group box displays all the contact information available for you to share with a group of J1 Desktop users involved in a process.

· Selecting the Change checkbox indicates that you want to change a piece of contact information before sharing it with others. For example, the school may have your position as "English Professor," but the J1 Desktop users in the process with which you are sharing information may know you as "Office Supply Approver." Click the Change checkbox to modify the position or other piece of contact information. This will not change your official record with the school. It will only change the information in the contact profile that other J1 Desktop users see.

· Selecting the Share checkbox indicates that you want to share this information with the indicated group of users involved in the process. If you do not wish to share this information with the indicated group of users, clear the Share checkbox, which causes the information to disappear from the Contact Profile window.

You can share any of the following information your school has on record for you. Use the drop-downs to review what the school has on record for you to possibly share with other J1 Desktop users.

This column is filled with your name (i.e., the name attached to your ID Number in the school's records).

The Use drop-down list for this column includes all positions the school has recorded for you in Human Resources. The list displays the Position Title and Description.

The Use drop-down list for this column includes all email addresses on record for you. The email address selected here will be used in several ways:

Appear in your contact profile for other Desktop users to use to contact you.
Displayed as a Mail To link on J1 Desktop windows involved in the process with which you are sharing information.
Receive process notifications.

The icon means notifications aren't enabled for this email address. To receive email notifications from J1 Desktop to this email, contact your administrator and ask them to select the Notification Enabled checkbox for this email on the Addresses tab.

This preference does not impact J1 Web communications.

The Use drop-down list for this column includes all phone numbers the school has on record for you. They may or may not be mobile phone numbers. Select the phone number if it is the mobile number you want others to use with questions related to the process with which you are sharing information.

The Use drop-down list for this column includes all phone numbers the school has on record for you. They may or may not be campus phone numbers. Select the phone number if it is the campus number you want others to use with questions related to the process with which you are sharing information.

The Use drop-down list for this column includes all the addresses the school has on record for you. They may or may not be a campus address. Select the address if it is the campus address you want others to use when coming to see you with questions related to the process with which you are sharing information.

Picture

The following columns allow you to upload a picture of yourself to be displayed on the Contact Profile window.

You can enter a path in this text box, or you can click the Browse button to open the Select File window to navigate to the appropriate file from which to upload your picture.

A message will be displayed if the file exceeds your school's database storage limits and dimensions. A configuration in the Maintain Config window (CM module) is available for an administrator to adjust these storage limits and dimensions. The following image file types are available to attach as pictures:

??? Monochrome Bitmap (*bmp;*.dib)

??? 16 Color Bitmap (*.bmp;*.dib)

??? 256 Color Bitmap (*.bmp;*.dib)

??? 24-bit Bitmap (*.bmp;*.dib)

??? JPEG (*.JPG;*.JPEG;*.JPE;*.JFIF)

??? GIF (*.GIF)

??? PNG (*.PNG)

If you select this checkbox, your picture will be posted to your Contact Profile window and shared with other J1 Desktop users.

If you clear this checkbox, your picture will not be displayed on the Contact Profile window.

Buttons

· If you click the Save button, your contact profile will be saved. Be sure you are satisfied with the changes you made by clicking the Preview My Unsaved Profile Changes link before saving. Once you save the changes, they will be able to be viewed by other J1 Desktop users.

· If you click the Cancel button, the Set My Profile Sharing Preferences window closes with no action taken and you are returned to the User Preferences window.

How To

1. Open the User Preferences window (Tools | User Preferences).

2. Click the Set My Profile Preferences link, which opens the Set My Profile Sharing Preferences window.

3. If you have a photo to display, click the Browse button to navigate to the appropriate location and upload it. If you wish to share it with other J1 Desktop users, select the Share checkbox.

4. Select your Position, Email Address, Mobile Phone, Campus Phone, and Campus Address from the information your school has on record for you If available. Modify the selected information by clicking the Change checkbox. Select the Share checkbox for each item you would like to share with other J1 Desktop users.

5. Click the Save button.

1. Open the User Preferences window (Tools | User Preferences).

2. Click the Set My Profile Preferences link, which opens the Set My Profile Sharing Preferences window.

3. Select the Change checkbox for each item you want to change. The column becomes editable and allows you to select a different value.

4. Select/Clear the Share checkbox depending on whether you wish to share various items with other J1 Desktop users.

5. Click the Save button.