Element Types

 Master Grid

 Detail Grid

1.    Access the Advising Configuration window.

2.    In the Automatically Update Advising from Registration configuration, enter the Value of 'Y'. This allows Advising to be updated by Registration.

 

1.         From the Element Types options, select a Major, Minor, Concentration, or Certification.

2.         From the Master section of the window, select Add Row from right-click or Options menu.

3.         From Year drop-down pick list, select the catalog year for which you are creating a cross-reference.

4.         From the Major, Minor, Concentration, or Certification drop-down pick list, select the element for which you are creating a cross-reference.

5.         If you are working with a major or certification, you can review or select the degree associated with the element from the Degree drop-down pick list.

6.         To make the cross-reference available to users working in JICS, select the Display On Web checkbox. This check box only impacts JICS.

7.         From the Status drop-down pick list, select the planning status of the major. This status lets advisors know what programs are ready for planning on the J1 Web Program Planning block.*  

o     Has plan means the year has been planned in J1 Web.

o     No need for plan means the year does not need a plan.

o     No status means planning information was not updated for that year.

o     Not ready for plan means that year is not ready for planning. This might be because additional work is needed on the institutional trees.

o     Ready for plan means that year is ready for academic planning in J1 Web.

*Feature only available if licensed for J1 Web Advising.

8.         Aim information appears in the Detail section. To add an aim:

a.         Select Add Row from the right-click or Options menu.

b.    From the Aim and Requirement drop-down pick lists, select the Advising aim and requirement to be associated with Registration year and element selected above.

c.     If the aim has been selected by the student as their primary aim, select the Primary checkbox. This designation is used when generating student and advisee reports.

If the student is a double major, do not select the Primary checkbox for any of the aims.

9.    Click the Save button. The cross-reference between degree information in Registration to aims in Advising is established.

1.         From the Element Types options, select a Major, Minor, Concentration, or Certification.

2.         Select the cross reference to be deleted.

3.         From the right-click or Edit menu, select Delete Row. The delete confirmation pop-up window appears.

4.         Click Yes. The delete confirmation pop-up window closes and the cross reference is deleted.

 

This feature is unavailable if your school is using J1 Web Advising academic planning.

 

1.    From the Element Types options, select a Major, Minor, Concentration, or Certification.

2.    Select the Year and Type to copy.

3.    Click the Copy Degree/Aim Cross Reference button or select it from the right-click menu. The Copy Degree/Aim Cross Reference window appears.

4.    The From Year, Major, and Degree fields automatically show the year, major, and degree you are copying from the Degree/Aim Cross Reference window.

5.    From the To drop-down pick lists, select the year, major/minor/concentration/certification, and degree you are copying to.

6.    Click the OK button. The degree/aim cross-reference is copied to the selected year.