Advising Configuration Window

This window displays a list of settings that determine how the Advising module works. These configurations are stored in the Configuration Table (CONFIGURATION_TABL) and can also be accessed through the Maintain Configuration Table window.

Configuration Options

Below is a description, valid values, and default values for each configuration option.

This configuration option allows the institution to specify which module [Advising (AV) or Registration (RE)] holds the accurate listing of advisors for students.

§ If the configuration value is set to AV, the institution considers the advisor-student relationships defined in the ADVISOR_STUD_TABLE to be the official list.

§ If the configuration value is set to RE, the institution considers the advisors listed on the Student Division tab of the Student Information window in the Registration Module (stored in the STUDENT_DIV_MAST table) to be the official list.

This configuration option indicates whether the institution is using the Student Advising Alterations window.

§ If the value of this setting is Y, any alteration that is not approved will display on all windows and reports with a graphic indicating that an unapproved alteration exists for the requirement. Once the alteration is approved, the warning graphic will no longer appear.

§ If the value of this setting is N, no approval is required and no warning graphic is displayed on windows and reports.

This configuration option indicates if the institution has configured and is utilizing the Program GPA Profiles functionality.

§ If the value is Y, the institution has associated lists of course and cumulative course type advising requirements with majors, minors, concentrations, and certifications as defined in the Registration module. Each time a student has a major, minor, concentration, or certification assigned to them or modified from the Student Information window in the Registration module, that Program GPA Profile is added to that student in the Advising module.

§ If the value is N, no updates in the Advising module is performed.

This configuration value indicates if the institution desires to have information that is added or changed on the Student Information window in Registration to update information in the Advising module (CREATEAV).

§ If the value is Y, then each time a student record is inserted on the Student tab, advisors are added or changed on the Student Division tab or majors, minors, concentrations, or certifications are added or changed on the Degree tab (in the Student Information window in the Registration module), the Advising module is updated with this information.

§ If the value is N, then no Advising data is updated from added or modified data in the Registration module.

Determines whether all of a student???s courses are applied to his/her aims, or just those that match his/her current division.

This configuration value indicates the default Organization Code that the institution wishes to be displayed as a default on each window in the Advising module.

When adding requirements to a Tree using the Catalog radio button on the Institutional Requirement Trees window in the Advising module, the default organization code displayed in the Search Area is the configuration value you enter for this setting.

Determines whether forgiven courses will be applied to the #ADMN aim (and be excluded from the earned hours counted towards graduation).

Determines whether forgiven courses will be applied to the *FREE aim (and count as elective hours earned).

§ If the value is Y, then all forgiven course work will appear in a free electives bucket.

§ If the value is N, then all forgiven courses will be ignored and will not appear anywhere in a requirements tree or report for the student. If the institution does not track free electives, then this setting should be N.

Identifies which courses based on credit type should not be applied to the *FREE aim.

Identifies which courses based on division should not be applied to the *FREE aim.

Identifies which courses based on advising requirement type should not be applied to the *FREE aim.

Determines whether cumulative courses which have been applied to either the *FREE or #ADMN aim will appear as one summary row, with total hours/counts completed, or as individual instances on the Advising Worksheet report.

Controls whether failed courses should be applied to a requirement until they have been retaken and forgiven.

§ If the value is Y, then course work that did not satisfy the advising requirement to which it was being applied will appear with the actual requirement in the requirements tree and will not fall to the free electives bucket until the student has repeated the course and earned credit that will satisfy the advising requirement.

§ If the value is N, then course work that does not satisfy the requirement will automatically fall to a free electives bucket if a free electives bucket has been configured and utilized at the institution.

Enables (turns on) functionality that allows the Compute Student Progress process to apply courses to requirements in chronological order (based on Year Sort, Term Sort), and "close" a requirement, once the minimum hours/counts have been fulfilled.

This configuration value indicates the number of past Advising Meeting Note entries that should display on the Advising Worksheet report.

If a number is specified, that number of Meeting Note entries is displayed with the most recent first.

This configuration value indicates the number of past Notepad notes related to Advising that should display on the Advising Worksheet report.

If a number is specified, that number of Meeting Note entries is displayed with the most recent first.

Automated Compute Student Progress Process

The Compute Student Progress process is automated. Set the frequency from 1 ??? 5 minutes. The default is 5. At that setting, the process restarts 5 minutes after the previous cycle is completed.

The window also displays the last time students were recalculated and the number of students marked for recalculation. These columns refresh every 10 seconds.

If you need to run the process manually for any reason, you can do either of these: