Constituency Code

This alphanumeric code is used to identify a relationship a donor has with your organization. The code can be up to two (2) characters.

	Each donor must have a default constituency code specified on the Maintain Donor Constituency Codes window by selecting the appropriate Default? checkbox.
	The column label is sometimes abbreviated to "Const. Code".

Constituency codes are defined on the Constituency Code Definition window. They are used for CAE reporting. A donor may have more than one constituency code with your organization. For accounting purposes, however, each gift that is entered may have only one constituency code assigned to it. If a donor is both a parent and an alumnus, you must determine with which relationship the gift is being given.

For annual report purposes, you will most likely want that donor to appear in both the parent and alumni sections, which is possible by selecting participation by constituency code and listing any gift any person with that relationship has given. For easy reporting of constituency codes by donor, use the Flattened Constituency Code table.

You must define in the system all of the possible constituency codes that your donors may have with your organization. These relationships are used to break down giving and report it to CAE. You may want to sort reports by constituency codes and devise your codes accordingly. If you want all trustees to appear first in the report, code their constituency code beginning with A.

Examples

The following table details examples of constituencies coded with sorting in mind:

Constituency Code	Description	CFAE Relationship
AT	Trustee	C Other
BA	Alumnus	A Alumni/ae
CP	Parent	B Parent
DE	Employee	C Other
EF	Friend	C Other
FC	Corporation/Business	E Corporations/Businesses
GF	Foundation	D Foundations
HR	Religious Organization	F Religious Organizations
IF	Fund Raising Consortia	G Fundraising Consortia
JO	Other Individuals	C Other
KO	Other Organizations	H Other org.

You may want to sub-divide trustees, alumni, or employees as illustrated in the following table:

Constituency Code	Description	CFAE Relationship
AC	Current Trustee	C Other
AE	Trustee Emeriti	C Other
AF	Former Trustee	C Other
BA	Alumnus	A Alumni/ae
BH	Honorary Alum	A Alumni/ae
BX	Attended - did not graduate	C Other
DA	Employee - Administrator	C Other
DF	Employee - Faculty	C Other
DS	Employee - Staff	C Other
DX	Employee - Former	C Other