The Document Storage System lets you store and retrieve documents such as transcripts, instructions, and agenda documents in the Desktop and J1 Web. The system is designed for documents with a relatively long shelf-life such as merged document interactions, communication attachments, transcripts, and financial aid documentation. It is not intended for more transient documents such as feedback, comments, or requisition attachments. The Document Storage System activity center is the gateway that links directly to several windows.
· The Document Configuration window lets you enable/disable document storage, determine which locations will be available for storing documents, and designate the Document Storage Administrator responsible for managing the storage system.
· The Document Storage Setup window lets you select allowed file types and maximum file sizes. You can also define document types, such as transcripts from a high school.
· The Document Master window is where you search for documents, access them, and add new ones.
· The Document Security window is for managing group and individual permissions for documents and document types.
Permissions in Document Storage