Student Registration Process

Registering students for courses has multiple levels and types of validation that must occur.

Student Validation

If the student does not exist in the Student Master table, a pop-up window will appear and request a division in order to store it in the Current Division column on the Student Master table.

If so, prompts are displayed to determine if it is a Hold or a Warning (which can be overridden by the user if they possess the authority as determined in the Override Errors Authority table).

If so, it is displayed and the Group Registration Code is used to preload courses by referring to the Group Registration table for the selected year and term.

If so, a message is displayed that restricts the student's available Course Locations. These locations can be modified in the Course Locations tab of the Student Information window.

If so, you can change the student term agreement or information update status on the Edit Student Term Agreements/Updates window.

Once the course selections have been made, the total registered hours will be validated with the Part-time/Full-time table. If an overload exists, an error message will be sent and the user can override the error message if they possess the authority as determined in the Override Errors Authority table.

Course Validations

All Section Schedules for this ID Number/Year/Term combinations are checked for sections that have already been registered as well as those in progress.

If so, the Student Course History table for the ID Number is checked for prerequisites. If the prerequisites have been taken, the Grade Table is checked to verify that the grade earned satisfied the prerequisite requirement.

If so, the Student Course History table for the ID Number is checked for corequisites. If the corequisites have been taken, the Student Course History table is checked to verify that the corequisite requirement has been satisfied.

If so, the Student Course History table is checked for the ID Number.

The Student Course History table for the ID Number is checked accordingly.

If the course is full, the Transaction Status is changed to ''W' (wait list).

If so, the registration will be placed in a "Reserved" status for the period of time determined in the Configuration Table tab of the Registration Configuration window. If the class is paid before it is dropped, the class reverts to a "Current" status.

If so, the registration will be placed in a "Reserved" status for the period of time determined in the Configuration Table tab of the Registration Configuration window. If the class is approved before it is dropped, the class moves to a "Current" status.