Permission is not required to overenroll courses. All individuals can continue to register after course capacity has been reached, and the waitlist is inactive.

Only individuals who have been granted permission can continue to register after course capacity has been reached. The waitlist is inactive.

Only individuals who have been granted permission can continue to register after course capacity has been reached. The waitlist is available, and the status can be changed from "Waitlisted" to "Current."

Select this if you want a warning when registering for a course that does not contribute to the student's program.

Set the number of times a student can attempt a course before triggering either a warning or stop.

Includes	Excludes
Withdrawn courses Courses in divisions for which Apply Repeat Limit checkbox is selected (Division Definition window)	Individual courses for which the Course Exempt from Repeat Limit box is selected on the Courses or the Courses (Non-Traditional) window

Parameters include these:

o     Warning or Stop

If you choose to have the limit result in a Stop, then use the Registration Permission window to provide override capability for the appropriate J1 users.

o     Registration threshold before warning or stop

o     Starting point for tracking repeats

o     Update the State-Funded status

o     Update the State-Unfunded Reason

Set the number of credit hours of developmental course work a student can attempt before triggering either a warning or a stop, according to your state or institutional requirements.

Parameters include these:

o     Warning or Stop

If you choose to have the limit result in a Stop, then use the Registration Permission window to provide override capability for the appropriate J1 users.

o     Credit-hour threshold for warning or stop

o     Starting point for tracking developmental credit hours

o     Update the State-Funded status

o     Update the State-Unfunded Reason

The development credit hours are updated when a student adds or drops a course or when you run the update process in the Part Time/Full Time Update window. Hours within the credit limit and hours exceeding the credit limit are tracked for each student, and they can be used in various state reports.

If registering for a particular course would put a student over the limit, the hours are divided as needed.

Suppose the limit is 27 hours, and a student with 25 development credits registers for a 3-hour course. Two of the hours are reported as under the developmental limit, and one hour is reported as exceeding the developmental credit limit.

Set the number of credit hours of ESOL course work a student can attempt before triggering either a warning or a stop, according to your state or institutional requirements.

Parameters include these:

o     Warning or Stop

If you choose to have the limit result in a Stop, then use the Registration Permission window to provide override capability for the appropriate J1 users.

o     Credit-hour threshold for warning or stop

o     Starting point for tracking ESOL credit hours

o     Update the State-Funded status

o     Update the State-Unfunded Reason

The ESOL credit hours are updated when a student adds or drops a course or when you run the update process in the Part Time/Full Time Update window. Hours within the credit limit and hours exceeding the credit limit are tracked for each student, and they can be used in various state reports.

If registering for a particular course would put a student over the limit, the hours are divided as needed.

Suppose the limit is 9 hours, and a student with 8 ESOL credits registers for a 3-hour course. One of the hours is reported as under the ESOL credit limit, and two hours are  reported as exceeding the ESOL credit limit.

You can set parameters for Education Success requirements as either of these:

o     At least one course meeting Education Success requirements

o     A course in every Education Success Type required for that student

The student tested proficient in Writing but not in Math or Reading. This is what each radio button requires for this term: ·       Top button: one Education Success course in Math or Reading ·       Bottom button: one Education Success course in Math and one in Reading

 

At registration, the system checks the developmental course requirements in Advising. If the student has not met the Education Success requirements and attempts to register for a non-Education Success course, a message displays a list of courses to choose from. The student must register for required Education Success courses first.

Use the Catalog window | State Reporting tab to designate the Education Success requirements for a course. You can designate Education Success types and levels in the Catalog window.

Set the number of dual-enrollment credit hours a student can attempt in a given term before triggering either a warning or a stop.

Parameters include these:

o     Warning or Stop

o     Credit-hour threshold for warning or stop

o     Update State-Funded status

Some states have a limit for the number of classes from which a student may withdraw when seeking a degree at a state school.

Set the parameters for withdrawal limits.

§      Whether to use limit

• Select this if both of these are true:

·       Your school receives state funding.

·       Students cannot get state funding for dropped or withdrawn courses after they have exceeded the limit for withdrawn courses.

§      The number of withdrawals allowed

§      Warning or stop after the limit

§      Beginning which year and term

§      Withdrawal reason required

§      If using Last Withdrawal Passing Date

• Which date to compare

• Display withdrawal failing grades or stop withdrawals

§      For drops after the census date

• Which date to compare to the census date

• Disable the Drop button on the Drop Course Settings prompt

Impact of Withdrawal Count on Other Windows

Withdrawal count has an impact on many windows.

Withdrawal Count in Other Windows

On the Student Information window | Student tab, you can exempt a student from the withdrawal limit, and you can view the student???s withdrawal count. Click Edit to open the Withdrawal Count History window.

Normally these columns are populated automatically during the withdrawal process, however, in the Student Course Details window | Academic tab, you can manually select Add to withdrawal count and select a Withdrawal Reason.

On the Courses window you can allow or disallow withdrawing from the course, and you can exempt the course from withdrawal limits.

The Grade Table Definition window now has columns related to withdrawal grades. Select the Withdrawal Grade box, and then select Withdrawal Grade Passing and Withdrawal Grade Failing if you wish to use Last Withdrawal Passing Date.

Make definitions in the Withdrawal Reason Definition window.

On the Student Registration window, change a course???s status to ???Dropped???. The Drop Course Settings window launches and allows you to select Withdraw. Both the Last Date of Attendance and the Drop Date are compared to the Census Date. If either is greater than the Census Date, then the Withdraw button is enabled, and the user can make the choice to drop the registration or to withdraw the student from the class.

Then the Withdrawal Details Entry window lets you choose whether the drop contributes to the limit of withdrawals.

When you withdraw a student from the only remaining course in a term, the Withdraw from Year/Term window opens, allowing you to apply settings to all the student???s courses for the term. You can also choose to withdraw the student without adding to the withdrawal count history.

This window includes all withdrawn courses whether or not the Adds to Withdrawal Count box is selected.

The Withdrawal Count History window displays withdrawals from previous schools. You can add multiple rows per institution. The most recent row should represent the total withdrawal count from that institution.   Transfer courses with a withdrawal grade are not automatically summed. You can add new records from previous schools, and you can link to transcript records.

 

If selected, the functionality described in this section is handled automatically by the system. Otherwise, expired Reserved Courses must be managed manually.

Type the number of minutes for how frequently the system should check for expirations on registrations with a "Reserved" status.

If this checkbox is selected, courses requiring payment will be dropped if it remains in a "Reserve" status for more than the established number of hours entered in the Number of Hours a "Must Pay" Course may remain in Reserved Status column.

Enter the number of hours that courses requiring payment may remain in "Reserved" status.

If this checkbox is selected, courses requiring advisor approval will be dropped if it remains in a "Reserve" status for more than the established number of hours.

Enter the number of hours that courses requiring advisor approval may remain in "Reserved" status.

If this checkbox is selected, the student registered with a "Reserved" status for a course will be notified by e-mail prior to the course being dropped.

Enter the number of hours before an e-mail message will be generated to warn the student of a pending course drop.

This configuration option determines how child courses will be displayed in campus portal (JICS) and consists of two options:

§      Display Child Course(s) on Parent Course List

§      Display Child Course(s) and Parent Course Separately

This option allows users of campus portal (JICS) to determine what course title appears in campus portal (JICS). You can include column names (CRS_TITLE, CRS_TITLE_2) and format strings (any alphanumeric characters, such as space, empty string, dash, comma, etc.). If you have more than one column name, you must include a format string before each additional column name, even if it is a blank string (identified by two commas). Following are examples of what the column name/format string displays:

§      CRS_TITLE
Only displays the text from the CRS_TITLE column

§      CRS_TITLE_2
Only displays the text from the CRS_TITLE_2 column

§      SHORT_CRS_TITLE_1
Only displays the text from SHORT_CRS_TITLE_1

§      CRS_TITLE,,CRS_TITLE_2,
Displays CRS_TITLE and CRS_TITLE_2 without any characters between; because you did not put any characters between the commas, it is an empty format string

§      CRS_TITLE, (,SHORT_CRS_TITLE_1,),
Displays CRS_TITLE with SHORT_CRS_TITLE_1 in parentheses. If your CRS_TITLE is 'Beginning Accounting I' and your SHORT_TITLE_1 is 'for non-accounting majors', then this displays as "Beginning Accounting I (for non-accounting majors)".

If this checkbox is selected, Course Search in the Course Schedules Portlet of CRM Student will search on Course Titles. If both this checkbox and the Search for Short Title checkbox are selected, Course Search will search on both Course Titles and Short Titles.

If this checkbox is selected, Course Search in the Course Schedules Portlet of CRM Student will search on Short Titles. If both this check box and the Search for Course Title checkbox are selected, Course Search will search on both Course Titles and Short Titles.

If this checkbox is selected, the Section Master Note will display on Course Details in the Course Schedules Portlet of CRM Student. If both this checkbox and the Display Section Schedules Comment checkbox are selected, both the Section Master Note and Section Schedules Comment will appear, separated by a dash.

If this checkbox is selected, the Section Schedules Comment will display on Course Details in the Course Schedules Portlet of CRM Student. If both this checkbox and the Display Section Master Note checkbox are selected, both the Section Master Note and Section Schedules Comment will appear, separated by a dash.

This configuration option determines the default value for grading rights on the Web. This default value populates the Web Grading Rights column on the Faculty tab of the Courses window and NT Courses window and the Faculty Load window. This value can be overridden by configuring specific users for grading rights in campus portal (JICS). The following values can be selected:

N - No access to view grades

V - View only access for grades

E - Can view and enter grades for un-graded courses

U - Can view and update grades for graded courses

B - Can view and edit for both graded and un-graded courses

If this checkbox is selected, instructors with permissions to enter grades will be able to change a grade after its transaction status becomes History in CRM Student or CRM Faculty. If it is cleared, instructors will not be able to enter grades after the transaction status becomes History.

If this checkbox is selected, course authorization will be used on the Web. Course Authorization allows users to select a course and students for whom to provide authorization to register for the course even if the student has not met a course requirement, the course is full, or the student has a schedule conflict.

Select the default country for your institution from the drop-down list. The values in this list are defined in the Maintain Table Values window with a Column Name of country. You can also set this option in the Maintain Config Table window.

This option determines whether questions about a student's citizenship can be displayed in the Ethnicity and Race portlet in CRM Student in campus portal (JICS). The default is No; therefore, if you want questions to be displayed, select this checkbox. You can also set this option in the Maintain Config Table window.

This option is only available if the Display Citizenship Questions in the Portlet checkbox is selected. Select this checkbox if your institution requires students to enter citizenship information about themselves. You can also set this option in the Maintain Config Table window.

This option is only displayed if the Display Citizenship Questions in the Portlet checkbox is selected. If a student indicates that they are a Legal Permanent Resident, the text entered here (or entered in the Maintain Config Table window) will display in the Ethnicity and Race portlet in CRM Student in campus portal (JICS).

This option is only available if the Display Citizenship Questions in the Portlet checkbox is selected. If a student indicates that they are a Nonresident Alien, the text entered here (or entered in the Maintain Config Table window) will display in the Ethnicity and Race portlet in CRM Student in campus portal (JICS).

This option is only available if the Display Citizenship Questions in the Portlet checkbox is selected. If a student indicates that they are a citizen of your institution's country, the text entered here (or in the Maintain Config Table window) will display in the Ethnicity and Race portlet in CRM Student in campus portal (JICS).

This option is only available if the Display Citizenship Questions in the Portlet checkbox is selected. You can display an option in CRM Student in campus portal (JICS) to allow a student to refuse to enter citizenship information by selecting this checkbox. You can also set this option in the Maintain Config Table window.

This option is only available if the Display Citizenship Questions in the Portlet checkbox is selected AND if the Display the checkbox that allows the student to decline the entering of Citizenship Information checkbox is selected. Enter the text that will display if the student selected the Refusal option in CRM Student in campus portal (JICS). You can also enter this text in the Maintain Config Table window.

Select this checkbox (or set this option in the Maintain Config Table window) if your institution requires that students enter their Ethnicity in the Ethnicity and Race portlet in CRM Student in campus portal (JICS).

Select this checkbox (or set this option in the Maintain Config Table window) if your institution requires that students enter their Race in the Ethnicity and Race portlet in CRM Student in campus portal (JICS).

This option allows you to display an option in CRM Student in campus portal (JICS) to allow a student the ability to refuse to enter Ethnicity/Race information in the Ethnicity and Race portlet in CRM Student in campus portal (JICS). You can also set this option in the Maintain Config Table window.

This option is only available if the Display the checkbox that allows the student to decline the entering of Ethnicity/Race Information checkbox is selected. Enter the text that will display in the Ethnicity and Race portlet in CRM Student in campus portal (JICS) if the student selects the Refusal option. You can also enter this text in the Maintain Config Table window.

1.    Open the Registration Configuration window.

2.    Click the Configuration Table tab.

3.    In the Registration Controls group box, set your parameters for each of these:

·       Repeat Limits

·       Developmental Course Credit-Hour Limits

·       Education Success Requirements

·       Dual-Enrollment Term Credit-Hour Limits

·       Withdrawal Controls

4.    Save.

You can stop withdrawals and drops after the date you specify.

Stop Withdrawals

1.    Open the Registration Configuration window | Configuration Table tab.

2.    In the Last Withdrawal Passing Date group box, select Use Last Withdrawal Passing date.

3.    Select the date to compare to it.

a.    Last Date of Attendance

b.    Withdrawal Date

4.    Select the Stop Withdrawals check box.

Stop Drops

1.    Open the Registration Configuration window | Configuration Table tab.

2.    In the Last Withdrawal Passing Date group box, select Disable the Drop button on the Drop Course Settings prompt when the selected date is greater than the Census Date.

3.    Select the date to compare.

a.    Last Date of Attendance

b.    Drop Date