This required and editable checkbox can be selected if the Advisor is also a member of the faculty. If the new Advisor also has a row in the Faculty Master table, this check box will be automatically selected. Clear this checkbox if this Advisor is not a member of the faculty.

This required and editable checkbox can be selected if the Advisor is also a member of the staff. Clear this checkbox if this Advisor is not a member of the staff.

This required and editable checkbox can be selected if the Advisor is also a resident. Clear this check box if this Advisor is not a resident.

This required and editable checkbox can be selected if the Advisor has another status in addition to Faculty, Staff, and/or Resident. Clear this checkbox if this Advisor does not have another status other than Faculty, Staff, and/or Resident.

You can click the Office Lookup button to select the location, or you can enter the Location, Building, and Room. A message is displayed if the combination you enter is not in the Room Master table. Click OK to go back to the column to enter a valid location.

Enter the number of the office telephone.

Can Grant Course Requisite Authorizations

Can Grant Schedule Conflict Authorizations

Can Grant Capacity Authorizations

This button opens the Name Entity window for the selected Advisor ID.

This button opens the Maintain Advisees window.

If notes are available for the selected Advisor, the following text is displayed: "Notes exist for this advisor." Click the Notepad button to open the Notepad window to view the notes.

This button opens the Office Lookup window where you can select the appropriate Location/Building/Room combination.

When you click the Add Advisor button, the following process takes place:

§      A current row is added to the Advisor List.

§      An empty Advisor Details row appears with the cursor in the Advisor ID column.

§      When you enter the Advisor ID, the ID Number and Name in the Advisor List are set to the same value.

When you click the Delete Advisor button, the following process takes place:

§      If the Advisor row being deleted is a new row, the row is simply deleted.

§      If the Advisor row being deleted is an existing row, the following message with a Yes/No prompt is displayed: "Advisor(s) will be deleted and cannot be restored. Continue?"

???     If you click Yes, all advisor information will be removed from the Meeting Notes, Meeting History, Advising Student, and Advising Access tables. When the process has been completed, you will receive a message indicating that the advisee has been deleted successfully.

???     If you click No, the delete process is aborted.

1.         Open the Maintain Advisors window.

2.         Click the Add Advisor button to enter details in the Advisor Details pane.

3.         Search for and select the Advisor ID Number.

4.         Select the Faculty, Staff, Resident, or Other checkboxes that apply to the advisor.

5.         Select the Advisor Type from the drop-down list.

6.         Enter the Office Location. You can click the Office Lookup button to select the location (location, building, and room) from a list of valid locations.

7.         Enter the telephone number.

8.         Select the appropriate checkboxes in the Authorizations group box.

9.         Select the Active checkbox if appropriate.

10.      Click on the Name Entity button to update advisor information on the Name Master table.

11.      Click on the Advisees button to open the Maintain Advisees window to assign advisees to the advisor.

12.      Click on the Notepad button to add a note.

 

1.    Open the Maintain Advisors window.

2.    Enter search criteria and click the Find Now button, which further filters the Advisor List. To clear the selection criteria, click the New Search button.

3.    Select the Advisor row to view Advisor Details.

4.    Edit/Enter details about the Advisor in the Advisor Details pane.

5.    Click on the Name Entity button to update advisor information on the Name Master table.

6.    Click on the Advisees button to open the Maintain Advisees window, which will display all of the students who have been assigned to the advisor.

7.    Click on the Notepad button to add or modify an existing note.

8.    If the Location needs to be edited, click on the Office Lookup button to select a Location, Building and Room.

9.    Save.

 

1.         Open the Maintain Advisors window.

2.         Enter search criteria and click the Find Now button, which further filters the Advisor List. To clear the selection criteria, click the New Search button.

3.         Select the Advisor row to delete.

4.         Click the Delete Advisor button.