Update Definition Window

The Update Definition window can be used to add or edit your update type and code combinations as defined in the Maintain Table Values window. However, there are a number of update types that J1 Desktop modules depend on for certain processes, which are outlined below.

Registration

 

The NSC codes should not be deleted because the system must have them to create the NSC data needed for reporting purposes UNLESS your school does NOT do NSC reporting (the Make Use of NSC Functionality checkbox is cleared in the Registration Configuration window).

Update Type

Update Code

Process

CL

User Defined

Updates Classification on the STUD_TERM_SUM_DIVE table

HR

User Defined

Updates Academic Standing (Honors)  on the STUD_TERM_SUM_DIVE table

NSC

NS1

Updates FICE Code on the NSLC_STUDENT_MAST table

NSC

NS2

Updates Branch Code on the NSLC_STUDENT_MAST table

NSC

NS4

Updates Foreign Student column on the NSLC_STUDENT_MAST table

NSC

NS5

The National Student Clearinghouse no longer uses the Grad Level Indicator. They now use the Clearinghouse Class Code to get this information.

NSC

NS6

Updates Data Block Indicator on the NSLC_STUDENT_MAST table

NSC

NS7

Updates FERPA Block Indication on the NSC_DEG_VERIF_DETAIL table

NSC

NS8

Updates Financial Obligation Block on the NSC_DEG_VERIF_DETAIL table

NSC

NS9

Used by the Populate Transmittal process to calculate the Clearinghouse Class Code using any available table/column you wish

NSC

NS10

Used by the Populate Transmittal process for validation of the Good Student flag

NSC

NS11

Used by NSCL_STUDENT_MAST.NSL_ETHNIC_RACE

OPE

OPE ID Assignment

Used to assign this OPE ID when a new Degree History record is created; also used to update all existing Degree History records

PB

User Defined

Updates Academic Standing (Probation) on the STUD_TERM_SUM_DIVE table

PCP

User Defined

Validates if Non-course Prerequisites, Corequisites, and Prohibited Courses are met

PFD

User Defined

Updates PT/FT Status on Student Term Summary by Division (if you select the Use Rules Based Update for PT/FT Definition checkbox in the Registration Configuration window)

PFN

User Defined

Updates PT/FT Status on NSC Registration Transaction (if you select the Use Rules Based Update for PT/FT Definition checkbox in the Registration Configuration window)

PFS

User Defined

Updates PT/FT Status on Student Term Summary (if you select the Use Rules Based Update for PT/FT Definition checkbox in the Registration Configuration window)

Financial Aid Manager

Jenzabar strongly recommends that an Update Type of SAP be used when developing your Calculate Satisfactory Progress rules. Calculating Satisfactory Progress requires three steps with each step depending on the values determined in the previous steps. Therefore, It is strongly recommended that the following three update codes be defined:

Update Type

Update Code

Process

SAP

SAP1

Rule Assignment on SAP History

SAP

SAP2

Calculate Current Progress (Pass/Fail) on SAP History

SAP

SAP3

Update Final Progress on SAP History

Self-Service Payment Plans

Update Type

Update Code

Process

PMT

PAYPLANS

Payment Plans Assignment

 

Columns

The following columns are available for you to define update types and codes:

Update Type

Update Code

Description

Process Type

Target Table

Target Column

How To

Add an Update Type

Add an Update Code

Related Topics

Update Results and Rules Window