Event Schedule Window

This window is used to add or modify events and the information pertaining to events (i.e., event code, description, start date and start time, etc.). This window is accessed by clicking the New Event or Edit Event buttons in the Events window.

The top row displays counts and fee information from two views: EVENT_MASTER_SUM_V and EVENT_SCHEDULE_SUM_V. Both the Event Master and Event Schedule rows also show the number confirmed and actual revenues based on the values in the Items table for the displayed event. Since this information is coming from a view, the information is always current and no inconsistencies will exist between the Items table and the Event tables.

Columns

The lower portion of the window is used to define activities associated with the event.

How To

1. Open the Events window.

2. Select the event and click the Edit Event button.

3. The Event Schedule window in Modify mode opens.

4. Enter the activity information in the Activity Description (bottom part) portion of the window.

5. Click the Add button to access a new window to enter additional activities for this event.

6. Click OK.

1. Open the Events window.

2. To add an event, click the New Event button.

3. The Event Schedule window in Add mode opens.

4. Enter information in the required columns and any necessary optional columns on the top half of the window.

5. Click OK. If there are any required columns not filled or if there is incorrect information in those columns, you will receive an error message. This information must be corrected.

6. Enter information in the required columns and any necessary optional columns on the top half of the window.

7. Enter additional activity information in the Activity Description (bottom part) portion of the window.

8. Click OK. If there are any required columns not filled or if there is incorrect information in those columns, you will receive an error message. This information must be corrected.

9. Click the Add button to access a new window to enter additional activities for this event.

Event
	Code	Description				Financials
							Budgeted Revenues
Dates and Times							Budgeted Expenses
	Start Date	End Date	Start Time		End Time		Actual Revenues
							Actual Expenses
Place			Attendance				Fee Per Person
	Location			Planned	Confirmed
	Building			Actual	Maximum	Person Responsible
	Room			Invited	Minimum		ID Number

Activity
	Description					Financials
							Budgeted Revenues
Dates and Times							Budgeted Expenses
	Start Date	End Date	Start Time		End Time		Actual Revenues
							Actual Expenses
Place			Attendance				Fee Per Person
	Location			Planned	Maximum
	Building			Actual	Minimum	Person Responsible
	Room			Invited	Confirmed		ID Number

Action and Action List
	Action to Add		Action List to Add