CIP Definition Window

This window allows you to add and maintain CIP codes that are used by the U. S. Department of Education to generate federally mandated reports, such as IPEDS Fall Enrollment and Completions, as well as the CUPA report. Example

CIP Code	Description
010302	Agricultural Animal Husbandry and Production Management
130901	Social and Philosophical Foundations of Education
260701	Zoology, General

CIP Codes Tab

Columns

The columns on this tab allow you to define and add CIP codes to your system. Jenzabar does not provide CIP Codes as default data. However, The National Center for Educational Statistics (NCES) provides information about CIP Codes, and you can download CIP Codes from the Resources link at http://nces.ed.gov/ipeds/cipcode/default.aspx?y=55.

Tables

Award Levels Tab

The CIP Award Level table contains the CIP codes and the IPEDS Award Levels corresponding to each CIP code. The IPEDS Completions Survey reports by award level for each CIP code in Registration.

When you select a CIP Code and click on this tab, Months to Completion values defined in the Maintain Configuration Table window default based on the award level added most recently. If an award level does not have default values, a Populate Award Level Months button will appear, allowing you to enter the normal and allowable number of months for the award level.

For Highlighted Selected Award Level Record

NSC Credential Levels Tab

01 Undergraduate Certificate or Diploma Program

02 Associate's Degree

03 Bachelor's Degree

04 Post Baccalaureate Certificate

05 Master's Degree

06 Doctoral Degree

07 First Professional Degree

08 Graduate / Professional Certificate

99 Non Credential Program (Preparatory Coursework / Teacher Certification)

NSC requires you to declare which type of measurement is used to define the length of the program.

Y Year

M Month

W Week

Set the number of weeks, months, or years typically required to complete the program. For example, enter '004.000' for a 4-year program.

Enabled only if 'Months' or 'Weeks' is selected as the NSC Program Length Type. For example, enter '032.000' if the program year is 32 weeks.

The default is 'Not Applicable'. If the program can be described by on e of the other options in the list below, then select the appropriate value.

A Special Admission Associate Degree Program

B Bachelor's Degree Completion Program

N Not Applicable

U Preparatory Coursework Undergraduate

P Preparatory Coursework Graduate/Professional

How To

Students taking either preparatory coursework or coursework required for teacher certification need to be reported to both COD and NSC. Your institution might currently track these students in a way that does not allow J1 Desktop to identify them as expected, but instead identifies them as non-degree seeking students.

If students are flagged as non-degree seeking, Financial Aid Manager sets their eligible enrolled hours to zero, meaning they are reported as not eligible for financial aid.

We recommend the following setup so these students are correctly identified as being part of a program:

1. Create a degree code for non-degree seeking students using the Degree Definition window. If you offer preparatory coursework for both undergraduate and graduate programs, create a non-degree degree code for each.

2. Identify the major and certification codes for which students are either taking preparatory coursework to enter or seeking to obtain teacher certification. For each of these major/certification codes, identify the CIP codes associated.

3. For each CIP code where preparatory coursework is required of the student to enter or the student is seeking teacher certification, add the credential level of ???99 Non Credential Program (Preparatory Coursework / Teacher Certification)???.

4. Set the Special Program Indicator field to the appropriate choice of

P ??? Preparatory Coursework Graduate/Professional
T ??? Non Credential Teacher Certification
U ??? Preparatory Coursework Undergraduate

This setup prevents identifying students enrolled in programs with preparatory and teacher certification coursework as non-degree seeking students. It allows the program record to be included in those that are part of the CIP Active Degree View and included in NSC Reporting. It also allows Financial Aid Credit Hours Update to evaluate when this coursework contributes to students??? financial-aid-eligible hours.

If your school offers programs that require preparatory coursework under various degrees, such as associate, undergraduate, and graduate, and/or certificates, the programs??? lengths may vary; therefore you would need to manually set the program length and measurement type for each in NSC and COD for them to be accurate. You can use the NSC Credential Levels tab of the CIP Definition window to do this.

1. Go to http://nces.ed.gov/ipeds/cipcode/default.aspx?y=55.

2. Click the Resources link.

3. Several Download options are available.

1. Open the CIP Definition window.

2. On the CIP Codes tab, choose Add Row or Insert Row from the right-click menu.

3. Enter the CIP Code and Description.

4. If appropriate, select the Occupationally Specific, Used in Regulatory Reporting, Stand-Alone Grad Program, and Smart Grant Eligible? checkboxes.

5. Enter the CIP Status.

6. Save.

7. Click the Awards Levels tab, which becomes available when you Save.

8. Associate the appropriate award levels with the CIP code:

a. Highlight the award levels in the Available Award Levels pane.

b. Click the Add button to move them to the Selected Award Levels pane.

c. If you need to remove associations, highlight the award levels in the Selected Award Levels pane and click the Remove button.

d. Clicking the Add All button moves all rows in the Available Award Levels pane to the Selected Award Levels pane.

e. Clicking the Remove All button moves all rows in the Selected Award Levels pane to the Available Award Levels pane.

9. If the Months to Completion columns are not automatically populated, a Populate Awards Level Months button will be displayed.

10. Select options in the Distance Education group, or keep the default selections.

11. Click the Save button on the main toolbar.

		If you assign more than one award level to a CIP code in this window, you should select appropriate values for the IPEDS Award Level column on the Degree Definition window. When a CIP code has more than one award level, J1 Desktop uses the IPEDS Award Level on the Degree Definition window to correctly select an award level for IPEDS Completions and GRS reporting.
		IPEDS no longer accepts Award Levels 9, 10, and 11.