This column indicates the date of the last update for the selected row.  If a change is made to this row, today's date defaults to this column when you Save.

This nine-digit column holds the social security number (e.g., 077229032) of an individual.

The system administrator can set data security in the Data Display Access window, which controls how much of the SSN each user in that group can view.

If this box is selected, it indicates that the individual's Social Security Number is private and should not be released to the public. By default, this check box is cleared (No).

This column contains the date of birth for the person indicated.

This column indicates the sex (male or female) assigned to an individual at birth. This field can also be associated with a room such as a bathroom or dormitory room.

Gender codes are defined on the Maintain Table Values window and stored in the Table Details table. Choose Column Name of gender. Once codes are defined, they can be selected from a drop-down list.

An individual's sex at birth can also be updated:

• In J1 Web on the Person Information Details page, Biograph page. Updates to gender made in J1 Web are reflected in the Desktop  and vice versa.
• When a campus portal user completes the FormFlow Student Identity Update form. The form collects sex at birth, legal sex, gender identity, and preferred personal pronoun information. Information collected using the form is immediately saved to J1 Web and Desktop without requirement the internet submissions process and approval. For more information, see the Student Identity Update Form help topic.

For more information on specifying the gender of a specific room, see Room Gender.

This drop-down list allows you to choose the citizenship status of the selected ID Number. The following values are available:

This column contains the country of citizenship for the designated individual or organization. These codes are defined on the Table Details table via the Maintain Table Values window. Choose Column Name of citizen_of.

Select a valid value from the drop-down list.

This user-defined column is used for defining visa type codes used in the collecting and reporting of SEVIS data. The code can be up to 2 alphanumeric characters, and its description can be up to 60 alphanumeric characters. These codes are defined on the Maintain Table Values window and stored in the Table Details table. Choose Column Name of visa_type. Once codes are defined, they can be selected from a drop-down list.

The table below provides the list of nonimmigrant visa codes for students, exchange visitors, and dependents.

The value in this checkbox is used in collecting data for SEVIS reporting.

You must manually select this checkbox in order to process this ID Number for SEVIS when you click the Create New Records button or the Update Existing Records button (International Students and Exchange Visitors window | Create/Update SEVIS Records tab).

If you are entering an ID Number on the Create/Update SEVIS Records tab and that ID Number does not have a Visa Type or Active for SEVIS Reporting is not selected on the Biograph tab of the Name Entity window, the Create/ Update Biograph Master window will open and allow you to enter these values. Clicking OK will then create the new record.

This column indicates an individual's or organization's religious association.

These codes are defined on the Maintain Table Values window and stored in the Table Details table. Choose Column Name of religion. Once codes are defined, they can be selected from a drop-down list.

This column is used to designate an individual's marital status.

These codes are defined on the Maintain Table Values window and stored in the Table Details table. Choose Column Name of marital_sts. Once codes are defined, they can be selected from a drop-down list.

Selecting this check box indicates the individual is deceased. By default, this check box is cleared (No). When you select this check box, the Death Date column becomes available.

If an individual is deceased, the date of death can be entered in this column. This column is available only if the Deceased check box is selected.

If you are working in the Family Relationships window (Development/Alumni), click here

This column contains the ID Number that has been assigned to a family group.

This column can be used to identify an employer by an ID Number after the employer has been entered into the Name Master table.

This column contains the subset employment type of the individual indicated. Current employee type codes are defined and maintained via the Maintain Table Values window and stored in the Table Details table. Choose Column Name of emp_type.

Once the codes are defined, you can select the appropriate code from the drop-down list.

This column can be used to indicate the student's entrance code status (e.g., C might be used to describe a current status). Entrance codes are defined on the Table Details table via the Maintain Table Values window. Choose Column Name of entrance_cde.

Select a valid value from the drop-down list.

The name of the highest degree earned by an individual is contained in this column.  

These codes are defined on the Maintain Table Values window and stored in the Table Details table. Choose Column Name of highest_degr_earn. Once codes are defined, they can be selected from a drop-down list.

Disability status codes are defined on the Maintain Table Values window and stored in the Table Details table. Choose Column Name of disability_sts. This code can be up to 2 alphanumeric characters and is associated with a description that can be up to 60 alphanumeric characters.  

Once a Disability Status has been defined, you can select one of the pre-defined status codes from the drop-down.

Select this check box if this person is requesting/has requested financial aid.