Before generating the report, be sure that all setup data have been entered.

1.    Open the International Students and Exchange Visitors window. The General tab displays.

2.    Select the Current radio button, the Student radio button, and the Active Status in the Selection Criteria. The Create/Update SEVIS Records tab opens. Also displayed are the General, Address, Dependents, and Student tabs.

3.    On the Create/Update SEVIS Records tab, enter appropriate controls to create new SEVIS student rows or to update existing rows with information from J1 tables. If you want to save these parameters so that they default the next time this tab is opened, click the Save Parameters button.

4.    Click the Create New Records button. The system uses the specified selection criteria and parameters to select all ID Numbers from the Biograph Master table where ACTIVE_SEVIS_RCD = Y and ACTION_TYPE = Update and LOCKED_RECORD (SEVIS_GENERAL_TABLE) = N and displays corresponding names in the Selected Students tree. If you then select a name in the tree, that person's information is displayed in the tabs/subtabs for verifying and/or editing.

5.    Click the Update Existing Records button. The system uses the specified selection criteria and parameters to select all ID Numbers from the Biograph Master table where ACTIVE_SEVIS_RCD = Y and ACTION_TYPE = Update and LOCKED_RECORD (SEVIS_GENERAL_TABLE) = N and updates the SEVIS history tables.

6.    Check the data in all the tabs, enter required data, and Save.

7.    Select the History/Create Reports radio button in the Selection Criteria.

8.    The View History/Generate Report tab opens, displaying a list of Report Dates (ordered by Report Date) with the most recent report highlighted. The tree displays student names recorded in that set of history rows with the first student's name highlighted.

9.    Verify that the most recent Report Date is selected.

10.  Select the Errors Report and SEVIS Update Report checkboxes.

11.  Click the Compare Current and History button.

12.  View/Print the Errors Report. Resolve all errors and make needed corrections.

13.  View/Print the SEVIS Update Report, which provides data to be updated manually on the SEVIS website.

14.  When you feel the data is ready for reporting, select the Final Run: Copy Rows to History checkbox. When the process is run, the rows in the Transaction tables will have a status of SUBMITTED.

 

Before generating the report, be sure that all setup data have been entered.

1.    Open the International Students and Exchange Visitors window. The General tab displays.

2.    Select the Current radio button, the Exchange Visitor radio button, and the Active Status in the Selection Criteria. The Create/Update SEVIS Records tab opens. Also displayed are the General, Address, Dependents, and Exchange Visitor tabs.

3.    On the Create/Update SEVIS Records tab, enter appropriate controls to create new SEVIS exchange visitor rows or to update existing rows with information from J1 tables. If you want to save these parameters so that they default the next time this tab is opened, click the Save Parameters button.

4.    Click the Create New Records button. The system uses the specified selection criteria and parameters to select all ID Numbers from the Biograph Master table where ACTIVE_SEVIS_RCD = Y and ACTION_TYPE = Update and LOCKED_RECORD (SEVIS_GENERAL_TABLE) = N and displays corresponding names in the Selected Exchange Visitors tree. If you then select a name in the tree, that person's information is displayed in the tabs/subtabs for verifying and/or editing.

5.    Click the Update Existing Records button. The system uses the specified selection criteria and parameters to select all ID Numbers from the Biograph Master table where ACTIVE_SEVIS_RCD = Y and ACTION_TYPE = Update and LOCKED_RECORD (SEVIS_GENERAL_TABLE) = N and updates the SEVIS history tables.

6.    Check the data in all the tabs, enter required data, and Save.

7.    Select the History/Create Reports radio button in the Selection Criteria.

8.    The View History/Generate Report tab opens, displaying a list of Report Dates (ordered by Report Date) with the most recent report highlighted. The tree displays exchange visitor names recorded in that set of history rows with the first exchange visitor's name highlighted.

9.    Verify that the most recent Report Date is selected.

10.  Select the Errors Report and SEVIS Update Report checkboxes.

11.  Click the Compare Current and History button.

12.  View/Print the Errors Report. Resolve all errors and make needed corrections.

13.  View/Print the SEVIS Update Report, which provides data to be updated manually on the SEVIS website.

14.  When you feel the data is ready for reporting, select the Final Run: Copy Rows to History checkbox. When the process is run, the rows in the Transaction tables will have a status of SUBMITTED.

 

1.    Open the International Students and Exchange Visitors window.

2.    The General tab is displayed.

3.    Highlight the appropriate name in the Selected Students/Exchange Visitors tree view.

4.    Choose Delete Row from the right-click menu.

5.    The following confirmation message displays: "You are about to delete all the Student (or Exchange Visitor) data for XXXX from the tables containing current data. Continue?"

If the deleted row is for a student and you click Yes, then rows from the following current tables will be deleted: SEVIS_GENERAL, SEVIS_STUDENT, SEVIS_STU_FINANCIAL, and SEVIS_STU_EMPLOYER.

If the deleted row is for an exchange visitor and you click Yes, then rows from the following current tables will be deleted: SEVIS_GENERAL, SEVIS_EV, SEVIS_EV_FINANCIAL, and SEVIS_EV_SITE_OF_ACTIVITY.  

6.    The display will be refreshed, and the name that immediately followed the deleted name will be highlighted.