Survey Groups Window

A survey group consists of ID Numbers of survey respondents who answered identically on a specified list of survey questions. Survey groups are generated by specifying which survey and questions are to be evaluated and then executing a process that builds lists of ID Numbers with the same combination of answers to the specified questions. These lists are survey groups. Once generated, survey groups may be used as the basis for making room assignments in Residence Life.

This window allows you to generate, view, and work with the groups of students generated as a result of student responses and the survey's definition. When the survey groups are generated, each is assigned a Group Sequence number by J1.

After you record student survey results or record your own information about students in a survey format, you can use the results to generate groups of students. When you choose the Generate Groups option, J1 puts each student in a group along with other students who have given the same answers to a set of questions. This allows you to match students with certain types of characteristics for residence hall assignments.

Options

This option deletes this group from this Session Survey. A message informs you that the group will be deleted if you continue and cannot be restored. You are asked whether you want to continue.

How To

1. Open the Survey Groups window.

2. Specify the Session and Survey Code for which you want to generate groups.

3. Click the Generate Survey Groups button.

4. After this process is done, the list of groups created appears in the lower portion of the window.

1. Open the Maintain Surveys window.

2. Specify the appropriate Session.

3. Select the Survey for which you want to generate groups.

4. Choose Survey Questions from the right-click or Options menu.

5. The Survey Questions window appears.

6. Verify that you selected the correct Session and Survey, and then specify the Cutoff Question that will be used when generating Survey Groups.

7. Click the Generate Survey Groups button.

8. When the process is completed, the Resulting Groups number reflects how many groups were created.

9. You can adjust the number of groups generated (and consequently the number of members per group) by varying the Cutoff Question value and generating the groups again.

1. Open the Survey Groups window.

2. Specify the Session and Survey Code for which you want to generate groups.

3. The list of groups is displayed.

4. You can perform various options by choosing the appropriate option from the right-click or Options menu.

1. Open the Survey Groups window.

2. Specify the Session and Survey Code for the survey containing the survey group that you want to maintain.

3. The list of groups appears for the survey.

4. Select a Group row, and choose Group Members from the right-click or Options menu.

5. The Group Members window appears showing you the list of persons included in the group.

6. Several options are available for the row.

1. Open the Survey Groups window.

2. Specify the Session and Survey Code for the Survey containing the Survey Group that you want to edit.

3. The list of groups is displayed.

4. Select a Group row, and choose Group Members from the right-click or Options menu.

5. The Group Members window displays the list of persons included in the group.

6. Select the appropriate student row, and choose Remove Student from Group from the right-click or Options menu.

7. Save.

1. Open the Survey Groups window.

2. Specify the Session and Survey Code containing the group that you want to delete.

3. The list of groups appears for the survey.

4. Select the group you want to delete.

5. Choose Delete Survey Group from the right-click or Options menu.

6. A message informs you that the group will be deleted if you continue and cannot be restored. You are asked whether you want to continue.

7. Click Yes to delete the group or No to cancel the delete process.

1. Open the Survey Groups window.

2. Specify the Session and Survey Code for the survey containing the Survey Group that you want to maintain.

3. The list of groups appears for the survey.

4. Select the group for which you want to make room assignments.

5. Choose Group Room Assignments from the right-click or Options menu.

6. The Group Room Assignments window appears.

7. You can right-click on the rows to perform various functions.

1. Open the Survey Groups window.

2. Specify the Session and Survey Code for the survey containing the Survey Group that you want to maintain.

3. The list of groups appears for the survey.

4. Select the group for which you want to make room assignments.

5. Choose Group Members from the right-click or Options menu.

6. The Group Members window appears showing you the list of persons included in the group.

7. Select the appropriate student row, and choose Select and Assign Room from the right-click or Options menu.

8. The Select and Assign Room window opens.

9. To assign the room to the student, double-click a room's row (or select it and click OK) in the lower portion of the window.