This window can be used to define specific information for all of the professors and instructors within your institution. After the information has been defined for your professors and instructors, you may assign the faculty member to specific courses.
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An ID Number must already exist in the Name Master table before a faculty member can be defined. |
The Spouse, Miscellaneous, Office, and Course Authorizations group boxes are to define specific details about the faculty member. This information is stored in the Faculty Master table.
Click the User... button to access the User Defined Forms window for Faculty Information.
Use this tab to enter professional affiliations and educational achievements of the employee. If you do not have the Personnel module, no columns are available.
This tab is a copy of the Faculty Degree History window.
Use this tab to view an instructor's course load in any or all terms and courses. It contains information from the Faculty Load window and the Courses window.
The top data table lists all the instructor's course sections in every term and subterm. You can use the Year and Term fields to narrow the list. The information is read-only here, but you can edit the columns in the Detail data table below.
Information includes the following:
Year, Term, Subterm
Course, ARC (the requirement that the course fulfills), Short Title 1
Institutional Division (such as academic department)
Division
Course State
Enrollment Status
Load Contact Hours
Lecture %, Lab %
Lead Instructor (checkbox)
Show on Web (That is, the Campus Portal. Options are None, Web, LMS, and Both)
Web Grading Rights (Allow faculty to enter grades in the Campus Portal. Options include No access to view grades, View-only access, Can view and enter grades for ungraded courses, Can view and update grades for graded courses, Can view and edit for both graded and ungraded courses.)
Instructor Pay
Course Budget Number
Instructor (instructor approved status)
The bottom data table shows details for the course selected in the top table. The Faculty ID and Name columns aren't editable, but the other columns are. Changes you make here are saved to the top data window and the Faculty Load table. The columns include these:
Lecture %, Lab %
Lead Instructor (checkbox)
Show on Web
Web Grading Rights
Instructor Pay
Course Budget Number
Instructor (instructor approved status)
Use this tab to verify, edit, or add information about instructors that needs to be reported to Texas for CBM reporting.
If your school is licensed for the Payroll (PA) module
and the faculty member's information for the calendar period associated
with the J1 Year/Term selected has been entered there, it appears on this
tab. Hover over the information icons to find out
where specific information comes from and/or more details about the data.
If the information required by the state is not already collected in the
Payroll module, then the data for many of these columns fills in from
entries on the Texas State Position Information
window associated with the faculty
member's Payroll position.
If the data does not exist in Payroll or the Texas
State Position Information window, or if you need to modify the
value, select the value from the drop-down list.
Use this tab to verify, edit, or add information about instructors that needs to be reported to the Arkansas Department of Higher Education (ADHE).
If your school is licensed for the Payroll (PA) module
and the faculty member's information for the calendar period associated
with the J1 Year/Term selected has been entered there, it appears on this
tab in the Value Found in HR column.
Hover over the information icons to find out where
specific information comes from.
If the information required by the state is not already collected
in the Payroll module, then the data for many of these columns fills in
from entries on the Arkansas State Position
Information window associated with the faculty
member's Payroll position.
If the data does not exist in Payroll or the Arkansas
State Position Information window, or if you need to modify the
value, select the value from the drop-down list.
Use this tab to verify, edit, or add information about staff members
for the Oklahoma UDS Professional Staff Report. Hover over the information
icons for information on each column.
These fields need to be updated for each year's report.
This tab appears in several windows. Use the Faculty Information window for faculty, and use either the HR Employee Master via Payroll window or the HR Employee Master via Personnel window for staff who are not faculty. The information is saved to the same place in the database no matter which window you use so you can edit or view it in any of the windows.
Values in many of these columns are mapped (or related to values that are mapped) on the Institutional Reporting Definitions window.
Position Category Prior to Promotion
Years Prof Admin Instr Experience Higher Ed
Years Experience This Institution
Manually Grant Course Authorization Permissions?
Enter or Update an Employee's Education
Enter or Update an Employee's Affiliations
Enter or Update an Employee's Information for Texas State Reporting
Enter or Update an Employee's Information for Arkansas State Reporting
Course Authorization Configuration
Course Authorization Permission Config Window