Drop/Add Report Window

Use this window to generate the Drop/Add Report, which lists students for the selected POE who have changes in total credit hours (enrolled hours count is not equal to previous hour count) or that cross an optional credit hours boundary defined by your organization to control which students are reported.

Before you can generate the Drop/Add Report, you must run the Credit Hours Update/Report to populate data in the Financial Aid Master table.

This report can be run so it will list those students who crossed certain hour thresholds or hour boundaries based on the selected Hours Boundary Code. By default, this report lists any student with a change between their previous and current enrolled hours. This report notifies you of students whose aid packages need to be reviewed because of a change in their course load. For example, a student's award package may need to be adjusted if they decreased the number of hours they are taking and dropped from full-time to part-time status. You are able to select which POE and, optionally, Hours Boundary definitions to use.

The Drop/Add Report uses the following criteria to determine whether a student appears on the report:

· The student's number of credit hours in the Previous Hours must be different from the number in the Hours Enrolled. This information is stored in the Financial Aid Master table.

· The new number in Enrolled Hours must be categorized in an Hours Boundary that is different from their Previous Hours. In other words, the total number of credit hours being taken must have crossed a threshold set by your organization in the Credit Hours Boundary table.

Columns

If your organization has customized the report, select the appropriate report from the drop-down list. Otherwise, the original Jenzabar report is used.

Type in or select from the drop-down list the POE to be reflected in the report.

The default group of students included in the report is those with any change in hours enrolled (increase or decrease). However, you can optionally type in or select from the drop-down list the hours boundary code identifying the set of credit hour boundaries that will be used to determine which students appear on the Drop/Add Report.

Jenzabar recommends that you define and use a credit hours boundary code when you prefer to view students who cross specific enrollment levels.

How Do I...

1. Open the Drop/Add Report window.

2. If your organization has customized the report, select the appropriate report from the drop-down list. Otherwise, the original Jenzabar report is used.

If you have the proper permissions, you can click Customize to create a custom report using InfoMaker.

3. Type in or select from the drop-down list the POE to be reflected in the report.

4. Optionally, type in or select from the drop-down list the hours boundary code identifying the set of credit hour boundaries that will be used to determine which students appear on the Drop/Add Report.

	If you do not make a selection, the group of students included in the report is those with any change in hours enrolled (increase or decrease).
	Jenzabar recommends that you define and use a credit hours boundary code when you prefer to view students who cross specific enrollment levels.

5. Click OK to run the report.