Process Schedule Window

This window is used to maintain existing process schedules and create new process schedules, depending on how you open the window.

· If you open the window through a Process Schedule option, you can maintain scheduled processes.

· If you open the window through the Schedule button, you can create a new process schedule.

If you have appropriate permissions, each prompt window that can schedule a process has a Schedule button, which, when clicked, opens the Process Schedule window.

This window consists of a tree of currently scheduled processes on the left side and a details window on the right side. When you select a scheduled process in the tree view in the left panel, its details are displayed in the right panel.

Tree

The Tree shows all scheduled process rows whose end date has not been reached. For each process, the following levels of information are available:

· Level 2: Displays the Start date and time, End date and time, and Schedule Name

If you select a scheduled process and then click the Delete button at the bottom of the tree view, the following message is displayed: "All dependent data related to Process Schedule will be deleted and cannot be restored. Continue?" If you click the Yes button, the row is deleted from the Process Schedule and Process History tables, the schedule information is removed from the Process Schedule window, and notifications are sent to all involved recipients indicating that the process schedule has been deleted.

The Database Administrator can determine the Database Blackout times (for backups, server work, etc.) and can add new Database Blackout rows by clicking the New DB Blackout button. When you click this button, DB_BLACKOUT_PROCESS defaults as the Process Name and the User ID of the current user defaults as the Requester User. Processes will not run during Database Blackout times.

Detail Columns

When you select a scheduled process in the Tree View, its details display in the right pane.

The following columns are included in the Schedule group box:

Schedule Name

Process Name

Estimated Run Minutes

The Occurs group box allows you to determine when this process is to occur or run. If you select the One Time radio button, you must enter a Schedule Start Date.

If you select the Daily radio button, you must enter the Schedule Start Date, Schedule End Date, and number of days (1-999) in the cycle [Every <#> day(s)].

If you select the Weekly radio button, you must enter the Schedule Start Date, Schedule End Date, number of weeks (1-52) in the cycle [Every <#> week(s)], and the day of the week.

If you select the Monthly radio button, you must enter the Schedule Start Date, Schedule End Date, and number of day (1-31) and month (1-12) in the cycle [Day <#) of every <#> month(s)]. If a process is scheduled to run on the 29th, 30th, and 31st of the month but the month does not have that many days, the process will run on the last day of the month.

If you select the Relative Monthly radio button, you must enter the Schedule Start Date and Schedule End Date. You must also indicate when you want the process to run. Valid values are available in the drop-down windows. The maximum value for the month(s) column is 12.

If you select the Yearly radio button, the process runs once per year. You must enter the Schedule Start Date and the Schedule End Date.

The Daily Frequency radio buttons indicate how often the process occurs each day. Within the scheduled day, the process can be scheduled to run one time that day (One Time), every X minutes (Minutes), or every Y hours (Hourly). You can enter start and end times for the scheduled runs. Select one of the following radio buttons:

One Time - Enter start date

Minutes

Hourly

The following columns are included in the Additional Information group box:

Requester User

Enabled

Next Run

How To

New records can only be added if the Process Schedule window is opened from a process prompt.

1. From windows (for example, Disbursements and Adjustments, Loan Disbursement, Anticipated Aid, Import Data into J1, and Create Student Update for Financial Aid), click the Schedule button to open the Process Schedule window.

If the button is not available, you have not yet installed the J1 Client Application Services on your machine or you have not been granted access to the Schedule Process Button function in Tasklist.

2. In the Schedule Name column, enter a descriptive name for this process. Jenzabar recommends including information about the criteria. For example, you could name a process "Create Student Update for POE Spring 2007".

3. Choose when and how often you would like this process to run.

4. Save your scheduling options.

Before scheduling, Jenzabar recommends that you first run the process in "interactive" mode (running the process as you normally would through the module) to verify the criteria entered will produce the desired results. This helps to avoid unexpected results when running the process in scheduled mode.

5. Once the job is scheduled, you can view the status in the Process History window.