Graduation Report

The Graduation Report displays a list of requirements and the courses that have been taken in order to satisfy each requirement along with grades and quality points. It provides a list of completed and pending requirements and is used to display a student's progress toward meeting graduation requirements.

Advisors have access only to their students' information. Also, in order to generate the Graduation Report for a student, that student must have an Advisor/Student relationship.

Selection Criteria

The following options determine the type of information that is generated in the Graduation Report:

Reports

To customize the original report, click the Customize button. If you customize this report, it is mandatory that you honor the naming convention. If you customize the r_grad_rpt, then the new report's name must begin with r_grad_rpt. If the customized report is not named according to this rule, it may not appear as an option in the Reports drop-down list box.

Retrieved

The Retrieved group box allows you to retrieve the results of the query using the selection criteria indicated. When you click the Retrieve button, the grid is populated with students (if any) who match the selection criteria. You can select (highlight) an individual row or many rows to move to the Selected group box for processing. Only the rows that appear in the Selected group box are included in the query. If you specify criteria but do not click the Retrieve and Move to Selected buttons, the recalculation includes all students who meet the selected criteria.

Selected

Only the rows that appear in the Selected group box are included when the Graduation Report is generated. If you specify criteria but do not click the Retrieve and Move to Selected buttons, the recalculation includes all students who meet the selected criteria.

To move the students selected in the Retrieved group box to the Selected group box, click the Move to Selected button. If you want to remove one or more of the student rows, select (highlight) the appropriate rows and click Delete Selected Row. If you want to delete all student rows, click Delete All (you do not have to select rows).

Report to Run

Click this radio button to run the Graduation Report.

Click this radio button to run the Advising Worksheet.

Click the Preview radio button to view the report before printing. Click the Immediate button to send the report to the selected printer.

How To

If you do not select any selection criteria, the report will run for all students in the Advising system, which could be a lengthy process.

1. Open the Graduation Report window.

2. Enter/Select appropriate Selection Criteria and Options.

3. Choose the appropriate report from the Reports drop-down list box. Click the Customize button to create a new report format.

4. Click the Retrieve button to populate the Retrieved section with rows that match the selection criteria. If you enter Selection Criteria but do not retrieve rows, the report will select rows based on the specified criteria.

5. In the Retrieved section, select the rows you want to include in the report and click the Move to Selected button. To remove a row from the Selected section, select it and click the Delete Selected Row button. To remove all rows from the Selected section, click the Delete All button.

6. Click the Retrieve button to populate the Retrieved section with rows that match the selection criteria. If you enter Selection Criteria but do not retrieve rows, the report will select rows based on the specified criteria.

7. In the Retrieved section, select the rows you want to include in the report and click the Move to Selected button. To remove a row from the Selected section, select it and click the Delete Selected Row button. To remove all rows from the Selected section, click the Delete All button.

8. In the Reports to Run group box, click the Graduation Report radio button.

9. From the Print group box, choose either the Preview radio button to display the report on your computer or the Immediate radio button to send the report to your printer.

10. Click the OK button to run the report according to the selection criteria.

If you customize this report, it is mandatory that you honor the naming convention. If you customize the r_grad_rpt, then the new report's name must begin with r_grad_rpt. If the customized report is not named according to this rule, it may not appear as an option in the Reports drop-down list box.

If you are previewing or printing this report and the "Unable to get datasource information from registry" message or the Select ODBC Data Source window appears, see Select ODBC Data Source.