Manage Tab (Student Registration Window)

By default, all courses for a student's registrations for the most recent year and term or all students registered in a course (if selected) are displayed on the Student Records subtab.

To change the status, select the appropriate status from the New Status list box and then click the Set Status button.

If the New Status is Dropped, you can select this radio button if the Drop Flag and Date are to be updated in the Student Course History table. Click the Update Registrations button to perform the enrollment recalculation. The Drop Course Settings window may be displayed for you to enter a new date if the census date has already been reached.

If the New Status is Dropped, you can select this radio button to delete the record from the Student Course History table. Click the Update Registrations button to perform the enrollment recalculation. The Drop Course Settings window may be displayed for you to enter a new date if the census date has already been reached.

Information for the student's registrations or for the course's students are displayed in the grid. You may use the buttons at the bottom of the subtab to work with these rows.

Click this button to perform the enrollment recalculation. The Drop Course Settings window may be displayed for you to enter a new date if the census date has already been reached.

Click this button to register selected students in another course.

Click this button to remove the Status for the selected student(s) or course.

Click this button to access Notepad.

Click this button to add an Action to all selected students or courses.

Click this button to add a note for that student or course. Select the Display on Web checkbox if you want the note to appear on the school's website. A Note icon will appear on the Student Registration window next to the student/course to which the note was added.

Student Records Subtab Options

The following options are available from the right-click or Options menu for a selected student or course:

Opens the Student Information window.

Opens the Grade Change History window.

Displays the Course Information Report.

Displays the Error Summary Report.

Displays the Prereq/Coreq/Prohibited Report.

Displays the Wait List Report.

Displays the Course Repeats Report.

Displays the Student Schedule Report.

Retrieve Criteria Subtab

The Retrieve Criteria subtab allows you to use the Status, Query, or the Student or Course selected in the Header of the Student Registration window to retrieve a list of registrations to be reviewed and modified if necessary.

How do I...

See Withdraw Student from Term Window to learn how to withdraw a student from all courses at once.
Following are steps for dropping or withdrawing a student from individual courses.

Dropped courses aren't counted as repeats. When a course is dropped,

the State Funded field resets to the value on the section in the Courses window (Section Master), and
the Unfunded Reason field resets to null.

Open the Student Registration window.
Select the Registration tab.
Select either the Student or Course radio button in the Registration group box in the header.
Select either a Student ID or a Course in the drop-down columns. The registrations for the selected student or for the selected course are displayed in the Retrieved Records for <> grid. The Status drop-down on each Registration row includes Drop and Delete Course if the user has rights to Delete and Drop on the Registration Permissions window in the Registration Status Permissions group box.
If you wish to change the status of a registration to Dropped, select Drop from the drop-down list. If you wish to delete a registration from the database, select Delete Course from the drop-down list.
The Drop Course Settings window is displayed to allow you to modify the Last Date of Attendance and the Drop Date. J1 checks whether either of these dates is after the Census Date for the course. If either date is after the Census Date, then a warning appears, and the Withdraw button is enabled.
Click either Drop or Withdraw.

If you have selected more than one registration to be dropped, you have the option to apply the Drop Date to all of the registrations.
If you click the Drop button, the status is saved to Dropped.
If you click the Withdraw button, the Withdrawal Details Entry window displays, and you have to provide a W grade.
The Delete Course button deletes the Registration row from the Student Course History table. The button is enabled if

you have rights to delete courses, and
neither the Last Date of Attendance nor the Drop Date is after the Census Date for the course, the Registration row is deleted from the Student Course History table. If the Drop Date is after the Census Date.

If either the Last Date of Attendance nor the Drop Date is after the Census Date, then both the Withdraw and the Delete Course buttons are enabled.

Open the Student Registration window.
Select the Manage tab.
If you have permissions granted in the Permissions window, you can select one of the following radio buttons:

Mark Status to Dropped, Update Drop Flag and Date
Delete Record from Student Course History

You can either set the New Status column on the Registration rows to dropped by selecting Dropped in the drop-down list on each row or you can select Dropped in the New Status drop-down in the header and then click the Set Status button.
When you click the Update Registrations button at the bottom of the window, the drop or delete action is based on the Dropped/Delete Record radio button selected in the subtab header.
The Drop Course Settings window is where you can modify the Last Date of Attendance or the Drop Date. These are compared to the Census Date for the course.

If you have selected more than one registration to be dropped, you have the option to apply the drop date to all of the registrations.

1. Open the Student Registration window.

2. Select the Manage tab.

3. If you have permissions granted in the Permissions window, you can select one of the following radio buttons:

a. Mark Status to Dropped, Update Drop Flag and Date

b. Delete Record from Student Course History

4. You can either set the New Status column on the Registration rows to dropped by selecting Dropped in the drop-down list on each row or you can select Dropped in the New Status drop-down in the header and then click the Set Status button.

5. If you want to register students in another course:

a. Use the Retrieve Rows button to select the desired Student Course History records.

b. Highlight the desired rows.

c. Click the Register Student(s)s in Another Course button, which displays the Register Students in Another Course Controls window.

d. Change the default settings of the controls as needed.

e. Click OK.

1. Open the Student Registration window.

2. Select the Manage tab.

3. Select a Year/Term.

4. Select the appropriate radio button to use for the query.

a. If you select the Status radio button, your available choices are Reserved, Current, Dropped, History, Preregistered, and Waitlisted.

b. Click the Query radio button to retrieve information by SQL Query. You may use a standard query, but you can also click on the Customize button to enter your own criteria.

c. Click the Student/Course in Header radio button to query only by the selected student or course in the header.

5. Click the Advisor Approval Required checkbox to view courses in a Reserved status because they are awaiting advisor approval. This is available only if the school is licensed for campus portal (JICS) CRM Student.

6. Click the Must Pay Course checkbox to view courses in a Reserved status because they have not yet been paid for. This is available only if the school is licensed for campus portal (JICS) CRM Student.

7. Click on the Retrieve Records button. The Student Records subtab will reappear, and the selected records will display in the Retrieved Records for <> grid.