Jenzabar Campus Portal Features Help Hub

Web Standard Features - Archive

Tip

Only releases with enhancements or resolved issues for this module have content below.

2021.2
Enhancements
New Update Image Feature

You can now update images for people and employees from their Summary pages. You can also update images for places, spaces, and suites from their pages in the Facilities hub.

Images must be in .jpg format, and there is no size limit for uploaded files.

Tip

Although there isn't an upload file size limit, images are saved to the size they are cropped to.

Click the Edit icon on the image placeholder next to the name to open the Update Image pop-up.

Person page with the profile image Edit icon highlighted.

Note

Clicking the image placeholder opens the Update Image pop-up when you have the appropriate permissions. If you don't have update image permissions, or if you click the image placeholder for any other heading in the system, clicking the image placeholder does nothing. This is a change; click the name link to access the main page of the person, place, or item if you are on one of the subpages.

If you are updating an image for a person, you can choose where that image is displayed in J1 Web. If you are updating an image for a location, you can choose to make the image visible in Campus Portal for locations available in the Event Requests and Student features.

The following permissions have been added to the default System Administration Manager role and can be turned on or off for default and customized System Administration Manager roles.

  • Can update images for employees (on Employee pages)

  • Can update images for people (on Person pages)

  • Can update images for places

  • Can update images for spaces

  • Can update images for suites

Campus Hub Removed from the Navigation Hub Options

The Campus Hub was removed from the Navigation Hub options. Events and Facilities are now accessible from the Core Hub.

Communications Coming Soon!
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J1 Web Communications is coming soon with several features available now! Detailed information will be provided, but the following provides an overview of a few features and changes available with 2021.1.

Users assigned to the new Communication Management Base role can start accessing Communication Management from the Core Hub.

Overview

Communications lets your school plan, create, manage, and send emails, texts*, merged documents, notifications, and To Dos. They can be sent to any individual or organization associated with your school and tailored to recipients and processes. They can be sent on demand or as an automated series aligned with important milestones.

*Available with Communications Plus in a future release.

Image shows the Interactions and Interaction Inventory pages.

Tailor interactions to recipients and processes, and send them on demand or as an automated series aligned with important milestones.

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Control access to content using the new Interaction Access options on the Edit Roles page. You can grant registrars access to advising interactions and advisors access to registration interactions to keep them up-to-date on important student information.

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Communications College!

To start learning about Communications features, Jenzabar is offering:

  • JAM Sessions (Click this link to register.)

    • Session 271: Communication Tools on Your Campus, Wednesday, June 2nd, 4pm

    • Session 129: J1 Communications Base Functionality, Thursday, June 3rd,1pm

    • Session 130: J1 Communications Overview, Friday, June 4th, 12pm

    Note

    JAM presentations will be posted to MyJenzabar on the JAM 2021 and J1 Web, Communications pages after June 4th.

New Notification Center and Message Center Changes

To prepare for the 2021.2 Communications release, there are a few changes to system messages and the Message Center introduced with 2021.1. Automated system messages such as changes to permissions or advising cycle milestones previously available in the Message Center are now known as notifications and available in the new Notification Center. Just like the Message Center, the Notification Center is available from the Universal Toolbar and includes several similar features:

  • View Details > options to view notifications in their entirety

  • Links to related information

  • Unread message indicators

  • Filter and sort options to help find notifications

Image shows the Notification Center with callouts showcasing filters, the Universal Toolbar and Notification option, blue indicators that identify unread notifications, and View Details icon to see more information.

Previously sent messages from the system or between you and another user are now available on the new Message Archive page (Communication Management, Message archive). This archive serves as a repository of any messages sent in a previous version of the software. You can see all the original information in messages you sent, received, or were included on from other users. Filters help you find messages and links let you access more information.

Image shows the J1 Web Message Archive page with call outs highlighting filters and a reminder that messages are view-only, which means users cannot respond to them.
The Help Hub is on YouTube!

A new Help Hub YouTube channel is available for J1 help videos! You can find the latest release news highlight reels as well as videos showcasing features and detailing step-by-steps. Visit the channel, subscribe to stay updated on our latest videos, and send us your suggestions for additional videos!

https://www.youtube.com/channel/UCiW-6-lg_6odLw6PlKqz6bQ

Help Hub YouTube channel homepage with a screenshot of the Help Hub team waving.
Enhancements
Introducing the J1 Web Help Hub's New Look

The J1 Web Help Hub has a new look and feel. We’ve made updates to improve your experience and make it even easier to find what you need.

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Enhanced Access to Help Resources

Access to all our online help resources from the same hub! J1 Web Online Help, J1 Desktop Online Help, Release News, and the Release News Archive, can all be accessed from within the J1 Web Help Hub!

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New Design for J1 Web Help, Release News, and Release News Archive
Example J1 Web Help Page
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Release News
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Release News Archive

New: Access to Release News Video Archive and Release News PDF Archive!

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Digital Resources Page
Document Library

Direct access to process guides and more on MyJenzabar Module Resource Centers!

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Video Library

Watch module-specific overview and process videos right from the Help Hub!

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Resolved Issues
Enhancements
Task Center is Now the To Do List

The Task Center has been changed to the To Do List, and Tasks are now called To Dos. On the Home page, the Tasks block is now called the To Dos block and includes Upcoming and Recently Assigned tabs. You can use the View arrow to review and complete To Dos, and click the To Do List link to access a list of all your To Do items.

To Dos block and To Do details pop-up.

On the Manage To Do List page, you can filter To Do items from the To Do List Filter and sort by the Importance, Regarding, To Do Item, and Due Date columns. You can use the View column to review and compete To Do items.

Manage To Do List page.
Resolved Issues

Issue

Description

175652

Grade Entry: For a student who had a Last Date of Attendance for a section, if Last Date of Attendance was not required for a particular withdrawal grade, and that grade was assigned to the student, then Last Date of Attendance became null. This issue was resolved in J1 Web 2019.4.

203142

The scheduled job was erroneously creating tasks to report attendance for courses that were marked to be excluded from attendance reporting.

Enhancements
Create Meetings from Browse Locations

The Browse Locations functionality is now available for scheduling and editing meetings!  With this updated functionality, you can:

  • Create general meetings, advising meetings, and events directly from the Browse Locations page.

  • Use the Browse Locations functionality to define the location, date, and time for meetings created from a calendar.

  • Edit location, date, and time details for existing meetings.

Important

Create meeting options will vary based on user roles and permissions.  The described functionality is available to users with create meeting, create advising meetings, and/or create event permissions.

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We’ve simplified the create and edit meeting processes, too!

Create Meeting

The updated Create Meeting feature is now more intuitive and uses the browse locations functionality to define the location, date, and time.  When you create meetings from the drop-down on a calendar, you'll use the new Create Meeting wizard to enter meeting basics.  After the meeting basics are saved, you can select the location, date, and time with the browse locations functionality.

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When you create a meeting from the Browse Locations page, you'll select the location, date, and time before adding the meeting basics.

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Edit Meetings

The Edit Meeting page has a new look!  Now you can use the browse locations functionality to update the location, date, and time.

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Message Center Updates

The Message Center's column names have been updated to help you find and organize messages.

What has changed?

  • The Topic column is now Subject.

  • The From Whom? column is now From.

  • We've removed the name links in the From and On Thread columns.

  • The Messages Filter includes options for Important and Unread messages, as well as recipient or sender Name.

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Enhancements
Introducing J1 Web's New Look

J1 Web has a new look! We’ve made a few updates to improve your experience and make it easier to find what you need.

What's the Same?

With the exception of new functionality introduced with the 2019.4 release, and the changes described here, it’s the same great product with a new look and feel! All hub and standard features (e.g., calendar and personalized settings) remain the same.

What's New?
New Login Page

Use the updated interface to sign in with your usual credentials.

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Changes to Global Toolbar

The global toolbar has a new look. Access to bookmarks, page pins, recent pages, messages, tasks and calendar remains the same.

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New Color Scheme

Throughout the product, color has been reduced to allow for better focus on content. With the exception of changes introduced with the 2019.4 release, functionality remains the same. See below for some before and after images!

Task Center
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Facilities Hub
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Browse Locations

The Browse Locations feature that was previously only available to schools with an Events Management license is now available from the Facilities hub to users belonging to the new Facilities User role. This location browser lets you search for locations by name, scheduling availability, region on campus, or features such as air conditioning and wireless internet. The location calendar allows you to view the schedules of multiple locations simultaneously to help find available locations for meetings or events you want to schedule.

Note

Users at schools with an Events Management license and appropriate permissions can access the Create event feature from the Browse Locations page.

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Campus Name

2019.4 introduces Campus Name, which allows users to designate a name they prefer to be called on campus. This preferred campus name is now shown in name fields, processes, searches, and reports throughout Desktop, J1 Web, and the Campus Portal except where legal name is required. To keep legal name information private, new permissions have been added that control which user groups can view it.

For detailed information about campus names, see the Common, New Campus Name Feature section.

Resolved Issues

Issue

Description

175357

The Month view on the Facilities hub's Location Calendar was not using the currently selected location as the default meeting location when clicking in a day of the month.

176879

When adding a calendar with no existing items, the Add Calendar Feed would fail and require Google/Exchange integration.

178483

When adding courses on calendars, the process creating the timeslots would occasionally fail with a message of "too many SQL parameters".

187962

When a course removed a room code, it did not disappear from the original timeslot on the room’s Space Calendar.

2019.3.1
Enhancements

Users with access to the new Student Information Details page can review user-defined Student Master table information.

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Registration Module Managers with the new Can Design student General Info Custom Data permission can also manage user-defined Student Master information.

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Note

Columns added to the database are available in J1 Web, J1 Desktop, and JICS features. Customizations to how student data appears only applies to the area where you made the customization. For example, field text or static options applied in J1 Web will not be applied in J1 Desktop.

For more information about user-defined fields, see the User Defined Columns, Tables and Forms help topic in the J1 Desktop help.

For more information about custom Student Information data in J1 Web, see the Student Information Details help topic in the J1 Web help.

Enhancements
View and Edit Student Information Details

You can now view and edit student information in J1 Web. From a student's summary page, select Manage student details in the Person or Student drop-down list.

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Or from the Registration Operations hub, on the General Information page, select View student details from a student's Action drop-down.

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The information is grouped into tabs:

  • General

  • Enrollment

  • Student Division

  • Program

  • Graduation

  • Term Academics and Financials

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From any tab, click the Edit details button to make changes.

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Click in the fields to see the drop-down selections. In some fields, if no list appears, you can type a few characters to start a search. The Done editing button floats with you as you scroll down.

New Message Center Filters

The Message Center provides new options that allow you to search and filter messages by keyword and who sent them.

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You can save filters and use them as a default view for each time you access the message center. You can also update and delete filters as needed.

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For more information, see the Message Center help. [need to add link]

Additional Enhancements
  • Email addresses can now include the plus sign. For example, homer.simpson+college@example.com is now an accepted email address.

  • The Job Scheduler can now be installed on multiple servers.

Resolved Issues

Issue

Description

148387

In the Microsoft Edge browser, the arrows that allow users to move between agendas, days, weeks, and months were missing from the Home page My Calendar block.

153244

J1 Web users who were removed from the J1 Desktop Users window and then added back weren't able to log into J1 Web.

156826

On the Home page, in the Recent Message block, the unread message count was inaccurate.

159397

On the My General Settings page, users received an error message when they deselected their synced Outlook calendars.

Resolved Issues

Issue

Description

133620

Filters with multiple default values were not always automatically filtering on the default values. The issue has been resolved and all default filters are now applied automatically in all browsers.

143335

When saving a filter in an advanced filter, if one of the filters was a description field, then it sometimes did not save correctly. This caused the saved filter to not be applied correctly the next time it was used.

143336

The saved filter functionality allowed a user to save a filter without a name. This made it impossible to pick from the list of saved filters later.

145164

When using the Microsoft Internet Explorer 11 or the Microsoft Edge browser the quick filters did not load the appropriate values when they were selected.

148975

Google calendar events with lengthy display names did not appear and "string data would be truncated" errors appeared in the J1 Web log file. Google calendar events with long names now truncated to an acceptable J1 Web storage length and displayed accordingly.

150384

Users with calendar management permissions enabled and a large number of tasks were unable to approve meeting location requests because the page hung.

151312

When a user didn't have a principal ID in SQL server, the Manage System Users page displayed an exception error message. The page now appears correctly; however, the user without a principal ID is not shown on the page and cannot access J1 Web. Refer to the 7.2.2 Known Issues documentation for more information and a workaround.