Jenzabar Campus Portal Features Help Hub

Desktop Accounts Payable - Archive

Tip

Only releases with enhancements or resolved issues for this module have content below.

Resolved Issues

Issue

Description

RN15690

An error message displayed when the Create Regular Payment Invoices process was run for businesses whose vendor name was longer than 45 characters.

RN18106

Tax refund amounts in TX batches were doubled in J1 2020.x versions. Versions prior to 2020.x are correct.

RN18318

On the Create/Edit Purchase Orders window, invoices could be created for POs not yet received, even when the Receiving setting on the Purchasing Module Setup window was set to mandatory before 'Invoice can be created'.

RN18795

Deleting an invoice did not delete the associated due to/due from transactions.

RN20221

Miscellaneous Claims file, position 208, showed 'P' followed by zeros for State Code = 700. It now correctly shows 'N' followed by the check number.

RN20682

1099-NEC information was adjusted to fit the form appropriately, including the amount for Box 1.

RN20683

A record, positions 28-43 of the 1099-MISC media file, contained incorrect characters that caused it to be rejected by the IRS. These characters have been removed from the file to meet IRS submission guidelines.

RN20874

The following issues with 1099-MISC media file have been corrected:

  • Gross proceeds paid to an attorney were populated as Amount Code A instead of Amount Code C.

  • Nonqualified Deferred Compensation was not included in the correct positions in Payee B and End of Payer C records.

  • FATCA Filing Requirement populated ‘0’ in position 548 in Payee B record even if the box was checked.

  • The 2nd TIN was populated with a <blank> in position 544 of the Payee B record when the checkbox was selected.

  • State Income Tax Withheld entered on Step 2 displayed as all zeros.

  • Hyphens were included in the Payee's Taxpayer Identification Number positions 12- 20 in the Payee B record as well as the Payer's Taxpayer Identification Number positions 12-20 in the Payer A record.

Resolved Issues

Issue

Description

RN15690

An error message displayed when the Create Regular Payment Invoices process was run for businesses whose vendor name was longer than 45 characters.

RN18106

Tax refund amounts in TX batches were doubled in J1 2020.x versions. Versions prior to 2020.x are correct.

RN18318

On the Create/Edit Purchase Orders window, invoices could be created for POs not yet received, even when the Receiving setting on the Purchasing Module Setup window was set to mandatory before 'Invoice can be created'.

RN18795

Deleting an invoice did not delete the associated due to/due from transactions.

RN20221

Miscellaneous Claims file, position 208, showed 'P' followed by zeros for State Code = 700. It now correctly shows 'N' followed by the check number.

RN20682

1099-NEC information was adjusted to fit the form appropriately, including the amount for Box 1.

RN20683

A record, positions 28-43 of the 1099-MISC media file, contained incorrect characters that caused it to be rejected by the IRS. These characters have been removed from the file to meet IRS submission guidelines.

RN20874

The following issues with 1099-MISC media file have been corrected:

  • Gross proceeds paid to an attorney were populated as Amount Code A instead of Amount Code C.

  • Nonqualified Deferred Compensation was not included in the correct positions in Payee B and End of Payer C records.

  • FATCA Filing Requirement populated ‘0’ in position 548 in Payee B record even if the box was checked.

  • The 2nd TIN was populated with a <blank> in position 544 of the Payee B record when the checkbox was selected.

  • State Income Tax Withheld entered on Step 2 displayed as all zeros.

  • Hyphens were included in the Payee's Taxpayer Identification Number positions 12- 20 in the Payee B record as well as the Payer's Taxpayer Identification Number positions 12-20 in the Payer A record.

Enhancements
1099 Year End Updates for 2020
Resolved Issues
2020.2
Enhancements
Create Vendor Invoices Window

New Function security permissions on the Create Vendor Invoices window have been added to provide more control over user permissions. Instead of one permission for all invoice actions, they are now divided in to three functions: Enter Invoices, Immediate Check Invoice, and Manual Check Invoice. For example, If you don’t want a user to have the ability to create an Immediate check on the fly, remove the Immediate check action permission for that particular user group.

1099 Update

A new 1099-NEC form, will be introduced for the 2020 tax year and will replace box 7 of the 1099-MISC form. While the new 1099-NEC form is not yet available on the Government Forms Filing Wizard, the default data that will allow you to start tagging transactions (invoices &amp; vendor records) with the new government form &amp; label code(s) required for the 2020 tax forms.

Resolved Issues

Issue

Description

109783

The detail tab of the Invoice Entry window incorrectly displayed an error message that certain items had not been received, when they actually had.

198669

System error message appeared when generating the 1099 MISC form while the Over_600 (d_trans_hist_govt_form_ds_over_600) query was selected on the Government Forms Filing Wizard window.

205387

Clicking the Print button on the Select Invoices for Payment window and selecting a PDF printer created a report that contains blank pages.

Enhancements
1099 Year End Updates for 2019
1099 Permissions Updated

All 1099 forms will display legal names for any selected IDs. Users will not be able to access the Government Forms Filing Wizard unless they have the appropriate permissions to view legal names.

Resolved Issues

Issue

Description

193867

The sort order was incorrect on the Checks To Be Issued Edit Report.

194741

Incorrect fiscal year was being returned for the first month of the fiscal year

Resolved Issues

Issue

Description

142424

The payments process was not producing an appropriately formatted electronic payment file to meet conventional banking requirements.

148974

Several business office windows are experiencing performance issues related to the Project Code drop-down and upgrades to SQL2016.

178915

When a user double-clicked on a purchase order from the Match Requisition, PO, Invoice and Check window instead of clicking the View button, the wrong purchase order would open.

184068

The Date of Last Invoice field on the Create/View Vendors window was not updated when an invoice was created or paid.

Resolved Issues

Issue

Description

154300

Invoices paying only a partial amount on a purchase order would occasionally unencumber the entire amount.  When the invoice was saved, an additional line item would appear on the invoice detail which needed to be deleted.

Enhancements
1099 Year End Updates 2018
New Date of Payment Column for 1099-R Forms

On the Government Forms Filing Wizard window, if you are creating a 1099-R, there is a new column on the Step 2 tab for Date of Payment. This new column appears after 14 State distribution in step 2 of the wizard.

Resolved Issues

Issue

Description

163835

A system error occurred during the post process of a student refund invoice batch for customers set to open items when the Apply Aid First setting was turned on.  The posting of the batch doesn't complete because of the error  This issue has been corrected.

167700

Invoice entry incorrectly displayed “fully unencumbered” message on Detail tab because it was looking at the most recently entered PO, even if it was for a different vendor. This has been resolved.

Resolved Issues

Issue

Description

163835

For clients using Open Items accounting with Apply First Aid enabled, a system error appeared when posting student refund batches.

2019.1