If this radio button is selected in the Inquiry By panel, the Select ID panel allows you to enter an ID Number in the ID # column. When you click the Retrieve button, all disbursement transactions for that ID Number are retrieved from the PF_DISB_TRANS_HIST table and displayed in the grid.

The default is cleared (off).

If this radio button is selected in the Inquiry By panel [default is selected (on)], the Retrieve button retrieves all disbursement transactions based on whether you select the By Group or By Transaction Date Range radio button.

If you select By Group, all disbursement transactions where the Source Code and Group # equal the values you entered in these respective columns are retrieved from the PF_DISB_TRANS_HIST table and displayed in the grid. The default is cleared (off).

If you select By Transaction Date Range, all disbursement transactions that fall within the Begin and End Dates that you entered in these respective columns are retrieved from the PF_DISB_TRANS_HIST table and displayed in the grid. The default is selected (on). Selecting no dates selects all disbursement transactions.

If this radio button is selected in the Inquiry By panel, the Select Fund panel allows you to select a Fund Code from the PF_FUND_CDE_MSTR table. When you click the Retrieve button, all disbursement transactions for that Fund Code are retrieved from the PF_DISB_TRANS_HIST table and displayed in the grid.

The default is cleared (off).

The default for this checkbox is cleared, which means that only active transactions are retrieved. However, you can select the checkbox to display Inactive disbursement transactions.

1.    In the Inquiry By panel, select the ID # radio button.

2.    In the Select ID panel, enter the ID Number in the ID # column. The name is displayed.

3.    If you want to include Inactive disbursement transactions, select the Include Inactive Disbursements checkbox.

4.    Click the Retrieve button.

5.    Disbursement transactions that match the criteria are retrieved and displayed in the grid panel.

 

1.    In the Inquiry By panel, select the Transaction radio button.

2.    In the Select Transaction panel, select the Source Code and Group #.

3.    If you want to include Inactive disbursement transactions, select the Include Inactive Disbursements checkbox.

4.    Click the Retrieve button.

5.    Disbursement transactions that match the criteria are retrieved and displayed in the grid panel.

 

1.    In the Inquiry By panel, select the Transaction radio button.

2.    In the Select Transaction panel, select the By Transaction Date Range radio button.

3.    Enter the Begin Date and End Date for the date range.

4.    If you want to include Inactive disbursement transactions, select the Include Inactive Disbursements checkbox.

5.    Click the Retrieve button.

6.    Disbursement transactions that match the criteria are retrieved and displayed in the grid panel.

 

1.    In the Inquiry By panel, select the Fund radio button.

2.    In the Select Fund panel, select the appropriate Fund Code. The description is displayed.

3.    If you want to include Inactive disbursement transactions, select the Include Inactive Disbursements checkbox.

4.    Click the Retrieve button.

5.    Disbursement transactions that match the criteria are retrieved and displayed in the grid panel.

Disbursement Transaction History is NOT the source data for the Disbursement Reconciliation Report. However, when troubleshooting out-of-balance situations on that report, it may be helpful to reference the data in this table.

Disbursement Transaction History IS the source data for the Direct Loan Monthly Reconciliation Report Data because it holds critical DL information received from the expanded, fixed-format disbursement roster created in PowerFAIDS through the Direct Loan Disbursement Authorization process.

Any data issues found when reviewing the Direct Loan Monthly Reconciliation Report Data may require correction in this window followed by running the Collect Direct Loan Reconciliation Data process again.

Existing records cannot be deleted, but they can be inactivated. You may also create new records in this table. To correct a record, inactivate the original and then create a new record.

 

The main reason is to remove that record from being included in the Collect Direct Loan Reconciliation Data process which prepares the data for export to PowerFAIDS. Some of the specific reasons to remove a record include the following:

·       A disbursement roster needed to be re-sent through Disbursements & Adjustments and created duplicates in the Disbursement Transaction History table.

·       The Business Office modified or deleted the transaction after FAM sent it.

 

The main reason is to add records that need to be included in the Collect Direct Loan Reconciliation Data process. Some of the specific reasons to create a record include the following:

·       To correct a record to match a change made in Business Office

·       To include a record processed manually or through G/L Import Utility in Business Office